Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9-21 Adelaide Street
Belfast
BT2 8GD
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
https://www.belfastcity.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T2206 Framework Agreement for the Hire of Ancillary Equipment
Reference number
T2206
two.1.2) Main CPV code
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
two.1.3) Type of contract
Supplies
two.1.4) Short description
Belfast City Council (“the Council”) invites tenders from suitably qualified and experienced Economic Operators for the inclusion on a Framework Agreement for the hire, delivery, off-loading, positioning and pick up of Ancillary Equipment for Council events.
The Contractor will be required to position the portable toilet facilities and modular buildings on site as instructed by the Council or Production Management Company.
The framework shall operate on the basis of mini-competitions whereby all Economic Operators who have been successful and appointed to the framework will be invited to quote for the hire of ancillary equipment at any given time. The framework should not be seen as a firm commitment to enter into call off contracts. Each time the Council calls off this framework agreement they must provide an order form and the subsequent contract will be as per the terms and conditions set out in the documents.
The Council wishes to appoint a maximum of 5 suppliers to its framework for the hire of ancillary equipment. The framework will operate on a call-off basis. Such call offs shall be awarded via mini-competition process run by an appointed Production Management Company.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 24955000 - Chemical toilets
- 31120000 - Generators
- 31300000 - Insulated wire and cable
- 31500000 - Lighting equipment and electric lamps
- 34928310 - Safety fencing
- 42410000 - Lifting and handling equipment
- 44211100 - Modular and portable buildings
- 44231000 - Made-up fencing panels
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast
two.2.4) Description of the procurement
Belfast City Council (“the Council”) invites tenders from suitably qualified and experienced Economic Operators for the inclusion on a Framework Agreement for the hire, delivery, off-loading, positioning and pick up of Ancillary Equipment for Council events.
The Contractor will be required to position the portable toilet facilities and modular buildings on site as instructed by the Council or Production Management Company.
The framework shall operate on the basis of mini-competitions whereby all Economic Operators who have been successful and appointed to the framework will be invited to quote for the hire of ancillary equipment at any given time. The framework should not be seen as a firm commitment to enter into call off contracts. Each time the Council calls off this framework agreement they must provide an order form and the subsequent contract will be as per the terms and conditions set out in the documents.
The Council wishes to appoint a maximum of 5 suppliers to its framework for the hire of ancillary equipment. The framework will operate on a call-off basis. Such call offs shall be awarded via mini-competition process run by an appointed Production Management Company.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract shall be for the period of two years with the option to renew on an annual basis for a further two years (up to 24 months).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Minimum value range of GBP 125 000.00 to maximum value range of GBP 250 000.00 which has been calculated on the basis of a 2 year contract through to the maximum 4 year contract including ad hoc additional events.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
25 November 2021
Local time
12:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Minimum value range of GBP 125 000.00 to maximum value range of GBP 250 000.00 which has been calculated on the basis of a 2 year contract through to the maximum 4 year contract including ad hoc additional events.
six.4) Procedures for review
six.4.1) Review body
Belfast City Council
9 - 21 Adelaide Street
Belfast
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Courts of Justice
Belfast
Country
United Kingdom