Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Commercial Catering and Food Preparation Equipment
Reference number
CAT-19-014
two.1.2) Main CPV code
- 39314000 - Industrial kitchen equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply and delivery of Commercial Catering, Food Preparation Equipment to individual educational establishments within the Northern Ireland for the Framework period.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,762,000
two.2) Description
two.2.2) Additional CPV code(s)
- 39711200 - Food processors
- 39312100 - Meat slicers
- 39711210 - Food blenders
- 39711330 - Electric toasters
- 39315000 - Restaurant equipment
- 39312200 - Canteen equipment
- 39310000 - Catering equipment
- 39711211 - Food mixers
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply and delivery of Commercial Catering, Food Preparation Equipment to individual educational establishments within the Northern Ireland for the Framework period.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Modification to the current framework is necessary to ensuring ongoing service provision and to facilitate the procurement of additional requirements until the commencement of a new arrangement is in place.
These requirements have become necessary and are permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
The Education Authority set up CAT-23-001 Dynamic Purchasing System for Catering Equipment which went live in May 23 with the original intention of running further competitions from the DPS. Following a strategic review, EA has opted instead to put in place a Framework Agreement, covering Food Preparation Equipment, Food Transport and Food Holding Equipment, the tender for which CAT-24-001 ‘Equipment for food holding, preparation and transport’ closed on 15 August 2024.
The extension of this arrangement for a period of two months will ensure service continuity for the Catering Service and will also help align the end dates of the above mentioned expiring contracts with the estimated start date of the new arrangement, currently estimated to be 1 November 2024.
(ii)the modification does not alter the overall nature of the contract;
The nature of the Framework Agreement is not being amended.
(iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement.
The short extension does not include a modification of the Framework value. The 2 month extension to time is well within the 50% permissible compared to the original term of 39 months.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-014847
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
14 August 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Stephens Catering Equipment Co Ltd
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://www.stephenscateringequipment.com/
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,762,000
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
14 August 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Massey Catering Equipment Ltd
Craigavon
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,762,000
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
14 August 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Stephen McKenna T/A Galgorm Group
Ballymena
phil.alexander@galgormgroup.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,762,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom