Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
Gloucester
GL3 1HW
Contact
Elisabeth Harding
Elizabeth.Harding784@mod.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=56804
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=56804
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=56804
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
705616451 - Provision and Fixing of Military Pattern Memorials for Armed Forces Personnel
two.1.2) Main CPV code
- 44921300 - Limestone
two.1.3) Type of contract
Supplies
two.1.4) Short description
The authority has a requirement, under a call-off contract, for the provision of Service Pattern Memorials made from Portland stone (in best quality Basebed Portland stone), Karin Granite and Nebresina Limestone for deceased armed forces personnel. There may be circumstances where other materials and/or memorial dimensions maybe required. The requirement also includes the arrangement of dispatch and fixing of all memorials (both within and outside UK).
two.1.5) Estimated total value
Value excluding VAT: £600,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44912100 - Granite
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The approximate annual requirement is for 60 Portland headstones, 15 Karin Granite headstones and up to 25 Nabresina Limestone Urn Plot Markers per year although this could increase or decrease. The estimated total value excluding VAT is in between £1 GBP and £600,00 GBP. Full details of the requirement (including specifications for memorial sizes, shapes, carving of letters, service crests, regimental badges and religious emblems) can be found in the Statement of Requirement which is contained in the DEFFORM 47 - Invitation to Tender (ITT) document which is available in the Attachments Area on the Defence Sourcing Portal (see www.contracts.mod.uk) using project code 705616451. The contract duration is 24 months with the option for the authority, at its discretion, to extend the duration of the contract in monthly or annual increments up to a total of 48 months. It is a mandatory requirement that contractors are members of the National Association of Memorial Masons (NAMM) or an equivalent association and are registered on a nationally recognised fixing register such as the register of qualified memorial fixers (RQMF) or the British Register of Accredited Memorial Masons (BRAMM). No business what so ever is guaranteed under any resulting framework agreement or contract, indeed there is no guarantee that any framework or contract will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take apart in this process only on the basis that they fully understand and accept this position. Suppliers interested in this requirement should register on the Defence Sourcing Portal (DSP) at https://contracts.mod.uk/web/login.html, where they will be able to access the tender documents using Project code 705616451, complete all questions and submit their tender documents via the DSP in accordance with the instructions in the DEFFORM 47 – ITT document by 10.00 a.m. on 10 Oct 2023. Any tender Clarification Questions should also be submitted through the DSP using the messaging facility.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
There is an enduring requirement
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract is for a duration of 24 months with the options (at the Authority's discretion) to extend the contract by up to an additional 24 months to 48 months (2+1+1).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All documents associated with this procurement can be accessed FOC from the Defence Sourcing Portal (DSP) https://contracts.mod.uk/web/login.html using project number 705616451.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Suppliers must be a member of the National Association of Memorial Masons (NAMM) or an equivalent trade association and must be registered on a nationally recognised fixing register such as the Register of Qualified Memorial Fixers (RQMF) or the British Register of Accredited Memorial Masons (BRAMM).
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As detailed in the ITT documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 October 2023
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 October 2023
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 24 or 48 months
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Elisabeth Harding
Innsworth House | Imjin Barracks | Gloucester | GL3 1HW
Gloucester
GL3 1HW
Elizabeth.Harding784@mod.gov.uk
Telephone
+44 3001584582
Country
United Kingdom