Section one: Contracting authority/entity
one.1) Name and addresses
Metropolitan Police Service
New Scotland Yard,Victoria Embankment
LONDON
SW1A2JL
Country
United Kingdom
Region code
UKI32 - Westminster
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Systems Integrator
two.1.2) Main CPV code
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Systems Integrator
Lot No
Lot 1
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
Within Procurement 5, the Mayor's Office for Policing and Crime (the Authority) is procuring two services for the Metropolitan Police Service (MPS). The Services required are split into two lots, which means prospective suppliers can bid for one lot or both when submitting their Invitation To Negotiate response.
Procurement 5: Lot 1 Systems Integrator who shall act as the integrating partner across the whole outsourced fleet, in order to coordinate demand across Authority customers and respective Procurement 1-5.2 providers or its supply chains and deliver SMR&I services. The Initial Period of the Agreement is seven years with an Extension Period of three optional one-year extensions.
Separately the Authority will be undertaking further procurement activity for SMR services related to:
a) Procurement 1 - Emergency Response Vehicle Repair;
b) Procurement 2 - Emergency Response and Support Vehicle Repair;
c) Procurement 3 - General-purpose Vehicle Repair; and
d) Procurement 4 - Vehicle Collision Repair.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2023/S 000-008822
Section five. Award of contract/concession
Contract No
11400381814
Lot No
Lot 1
Title
System Integrator
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
22 February 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Rivus Fleet Solutions Limited
Birmingham
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £66,300,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Mayor's Office for Policing and Crime London
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
seven.1.2) Additional CPV code(s)
- 32441300 - Telematics system
- 42961300 - Vehicle location system
- 64226000 - Telematics services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
Providing a telematics service alongside vehicle repair and maintenance will optimise overall operational efficiency of the service by minimising vehicle downtime, streamlining service scheduling and enhancing MPS' insights into its fleet assets.
Vehicle utilisation data will also support decisions leading to; reduced overall fleet size and composition. improved driver behaviour, support cases for sections of the fleet to move toward electrification (further reducing emissions).
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£63,300,000
seven.1.7) Name and address of the contractor/concessionaire
Rivus Fleet Solutions Limited
Birmingham
Country
United Kingdom
NUTS code
- UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Authority considers modification under R72(1)(a) applies.
Whilst the Authority is reliant on R72(1)(a) for this modification, for the purpose of transparency, R72(1)(b) shall apply thereafter.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
Regulation 72(1)(b)(i): there are economic and technical synergies with the Telematics solution being delivered through the existing Rivus System Integrator contract due to data processing methods and standardised governance for SM&R.
Regulation 72(1)(b)(ii): should the Authority explored means of a separate contract for the services, this would involve substantial replication of costs and resources.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £63,300,000
Total contract value after the modifications
Value excluding VAT: £983,400