Section one: Contracting authority/entity
one.1) Name and addresses
Jisc
4 Portwall Lane
Bristol
BS1 6NB
Contact
Clare Nurton
Telephone
+44 3003002212
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
05747339
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
National Research and Education Network Provider
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Digital Archival Collections group purchasing scheme
Reference number
Proc1793
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
Jisc is seeking to enter into contract with the following suppliers to provide a Digital Archival Collections group purchasing scheme. This group purchasing scheme is available to any supplier that is able to meet the requirements set out below and previously provided within the published PIN. The scope of the DAC group purchasing scheme is an acquisition model offering members automatic discount off product list prices, transparent banded pricing, and increasing discounts based on volume of sales generated.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £615,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Jisc has been working in collaboration with publishers to make digital archival collections of primary source materials more affordable so researchers, learners and teachers can enjoy access to a wider range of resources and libraries can achieve further efficiencies.https://www.jisc.ac.uk/digital-archival-collections-group-purchasing
The digital archival collections group purchasing scheme is designed to leverage the collective purchasing power of institutions and is based on the principle ‘the more products are bought, the lower the price’. That is, the more products are bought per publisher by any institution over the course of an academic year, the lower the price based on pre‐set discount triggers.
Digital archival collections can comprise of many forms of digitised materials including, but not limited to, manuscripts, illustrations, photographs, maps, pamphlets, diaries, correspondence, ephemera, cartoons and audio-visual materials. Digital archival collections are predominately focused on the arts, humanities and social science studies.
Jisc published a PIN detailing the requirements for eligibility to be part of the DAC group purchasing scheme and encouraged any supplier that was not already part of the scheme to contact Jisc so that they could be included.
Requirements for eligibility remain:
1. Publishers will offer a selection of products relevant to Higher Education Institutions (HEIs)as one‐ off perpetual purchases thus eliminating recurrent annual access/platform charges. No on-going or yearly fees are permitted to access the content.
2. Any product offered must be a static, fixed collection. Content varying from year to year or rolling wall products will be not eligible for inclusion.
3. Publishers will be required to submit pricing in line with the Jisc banding structure that decreases from band 1 – 10 (https://subscriptionsmanager.jisc.ac.uk/about/jisc-banding).
4. All products pricing must start at 20% discount off the list price and then increase the discount in 5% increments that will be triggered by the number of sales across all the products on offer from a given publisher regardless of the band that makes the sale (e.g. 1-4products purchased by any institution = 20% discount, 5-9 products purchased = 25%discount, and so on).
Publishers decide how many product sales will trigger each 5% discount increment.
5. Pricing will be publicly available to view (after authentication) to provide our members with transparency and no need to negotiate.
6. Publishers will be contracted using the Jisc Model License(https://subscriptionsmanager.jisc.ac.uk/about/jisc-model-licence).
7. The scheme runs on a yearly basis, from November to July, allowing institutions to benefit from the maximum discount reached by the end of each academic year
8. Institutions will order products directly through Jisc License Subscriptions Manager(https://subscriptionsmanager.jisc.ac.uk/)and be granted access to the content at point of ordering.
9. Invoices will be issued at conclusion of the group purchasing scheme when the final discounts will be determined. Jisc/ Publisher offers institutions flexibility of an early invoice if required.
Should further suppliers contact Jisc to state that they are eligible to join the group purchasing scheme then Jisc may seek to publish further VEATs accordingly.
The service is being contracted on behalf of our members, not for Jisc's own use. The contract will be for 1 year.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contract value is an estimate based on the aggregate sum of licence fees (in perpetuity) that will be paid to the supplier by Jisc member institutions over the one year term of the contract. Jisc itself makes no payment to the supplier for this service
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
Each provider is either the rightsholder to the IP of the content and/or is the sole provider of each unique resource. Therefore Jisc is clear that the arrangement falls within the protection of exclusive rights, including intellectual property rights, contained within Regulation 32 (2) (b) (iii) of the Public Contracts Regulations 2015, permitting Jisc to enter into the direct award
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-022261
Section five. Award of contract/concession
Contract No
Proc1793
Title
Intelex and Music Industry Data Digital Archival Collections
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
16 September 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Academic Rights Press
128 City Road
London
EC1V 2NX
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
06576862
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £30,000
Section five. Award of contract/concession
Contract No
Proc1793
Title
De Gruyter Primary Source Databases & Reference Works
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
16 September 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
De Gruyter
Genthiner Straße 13
Berlin
10785
Country
Germany
NUTS code
- DE3 - Berlin
National registration number
HRB143490
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £25,000
Section five. Award of contract/concession
Contract No
Proc1793
Title
East View Information Services Digital Archival Collections
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
16 September 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
East View Information Services
10601 Wayzata Boulevard
Minneapolis
MN 55305-1515
Country
United States
NUTS code
- US - United States
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £30,000
Section five. Award of contract/concession
Contract No
Proc1793
Title
Radical Newspaper Archive
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
16 September 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Irish Newspaper Archives Ltd
Unit 2, St K.E.C., Furze Road, Sandyford Industrial Estate,
Dublin
D18VOA3
Country
Ireland
NUTS code
- IE - Ireland
National registration number
367339
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £75,000
Section five. Award of contract/concession
Contract No
Proc1793
Title
British Online Archives
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
16 September 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Microform Imaging Ltd
Main Street, East Ardsley
Wakefield
WF3 2AP
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
2236624
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £350,000
Section five. Award of contract/concession
Contract No
Proc1793
Title
Wiley Digital Archives
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
16 September 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
John Wiley and Sons Inc
The Atrium, Southern Gate,
Chichester
PO19 8SQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
13-5593032
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £105,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Jisc Services Ltd
4 Portwall Lane
Bristol
BS1 6NB
Telephone
+44 3003002212
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Jisc Services Limited will incorporate a standstill period at the point information on the award of the contract is communicated to suppliers. This notification provides information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for suppliers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 article 91 provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).