Section one: Contracting authority
one.1) Name and addresses
Jisc
4 Portwall Lane
Bristol
BS1 6NB
Contact
Clare Nurton
Telephone
+44 3003002212
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
05747339
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/87175
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/ctm/Supplier/Documents/Folder/45447
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
National Research and Education Network
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Digital Archival Collections Group Purchasing Scheme 3 (DAC GPS 3)
Reference number
Proc1793
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
This PIN is to gauge publishers’ interest in the third iteration of the digital archival collections group purchasing scheme (DAC GPS). Jisc are a membership organisation, providing digital solutions for UK education and research. The group purchasing scheme provides a transparent, equitable and cost-saving opportunity for our members to purchase digital archival collections. We are keen to hear from publishers who are interested in participating in the scheme and that conform to all the requirements of the scheme. We welcome any questions to be sent to procurement@jisc.ac.uk.
two.1.5) Estimated total value
Value excluding VAT: £550,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 22120000 - Publications
- 22121000 - Technical publications
- 79970000 - Publishing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Jisc has been working in collaboration with publishers to make digital archival collections of primary source materials more affordable so researchers, learners and teachers can enjoy access to a wider range of resources and libraries can achieve further efficiencies. https://www.jisc.ac.uk/digital-archival-collections-group-purchasing
The digital archival collections group purchasing scheme is designed to leverage the collective purchasing power of institutions and is based on the principle ‘the more products are bought, the lower the price’. That is, the more products are bought per publisher by any institution over the course of an academic year, the lower the price based on pre‐set discount triggers.
Digital archival collections can comprise of many forms of digitised materials including, but not limited to, manuscripts, illustrations, photographs, maps, pamphlets, diaries, correspondence, ephemera, cartoons and audio-visual materials. Digital archival collections are predominately focused on the arts, humanities and social science studies.
Requirements for eligibility are:
1. Publishers will offer a selection of products relevant to Higher Education Institutions (HEIs) as one‐ off perpetual purchases thus eliminating recurrent annual access/platform charges. No on-going or yearly fees are permitted to access the content.
2. Any product offered must be a static, fixed collection. Content varying from year to year or rolling wall products will be not eligible for inclusion.
3. Publishers will be required to submit pricing in line with the Jisc banding structure that decreases from band 1 – 10 (https://subscriptionsmanager.jisc.ac.uk/about/jisc-banding).
4. All products pricing must start at 20% discount off the list price and then increase the discount in 5% increments that will be triggered by the number of sales across all the products on offer from a given publisher regardless of the band that makes the sale (e.g. 1-4 products purchased by any institution = 20% discount, 5-9 products purchased = 25% discount, and so on).
Publishers decide how many product sales will trigger each 5% discount increment.
5. Pricing will be publicly available to view (after authentication) to provide our members with transparency and no need to negotiate.
6. Publishers will be contracted using the Jisc Model License (https://subscriptionsmanager.jisc.ac.uk/about/jisc-model-licence).
7. The scheme runs on a yearly basis, from November to July, allowing institutions to benefit from the maximum discount reached by the end of each academic year
8. Institutions will order products directly through Jisc License Subscriptions Manager (https://subscriptionsmanager.jisc.ac.uk/) and be granted access to the content at point of ordering.
9. Invoices will be issued at conclusion of the group purchasing scheme when the final discounts will be determined. Jisc/ Publisher offers institutions flexibility of an early invoice if required. This may result in a credit note being issued to the institution when the final price for the product/s has been calculated after 31 July.
If you would like to learn more, or if you feel your organisation is able to participate in the scheme (and is not an incumbent supplier), please respond to procurement@jisc.ac.uk quoting 'Proc1793' by 31 August 2022.
two.3) Estimated date of publication of contract notice
16 September 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Jisc will use any information obtained as a result of this PIN to determine the procurement strategy used to deliver the service described.