Section one: Contracting authority
one.1) Name and addresses
London Borough of Ealing
Ealing Council, Perceval House, 14/16 Uxbridge Road
Ealing
W5 2HL
Contact
Justin Morley
Telephone
+44 2088258000
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Re Procurement of Legal & Democratic Services Case Management System CH212296
Reference number
DN576701
two.1.2) Main CPV code
- 79130000 - Legal documentation and certification services
two.1.3) Type of contract
Services
two.1.4) Short description
Ealing Council (‘the Council’) is a principal Council and a corporate body
established by the Local Government Act 1972. Legal and Democratic
Services consists of a team of lawyers, support staff and other officers within
the Council responsible for providing a range of internal services including
legal advice and support to the Council with regards to all its functions. Legal
and Democratic services consist of more than 50 but less than 75 staff and
who will be day to day users of the case management system. As a
department within the Council we are bound by the Council policies and
procedures set out in Part G and which the case management system will be
required to meet.
two.1.5) Estimated total value
Value excluding VAT: £355,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Ealing Council (‘the Council’) is a principal Council and a corporate body
established by the Local Government Act 1972. Legal and Democratic
Services consists of a team of lawyers, support staff and other officers within
the Council responsible for providing a range of internal services including
legal advice and support to the Council with regards to all its functions. Legal
and Democratic services consist of more than 50 but less than 75 staff and
who will be day to day users of the case management system. As a
department within the Council we are bound by the Council policies and
procedures set out in Part G and which the case management system will be
required to meet. The contract is for the mobilisation and ongoing delivery of a comprehensive
legal and democratic services case management system (‘the case
management system’) inclusive of document bundling capabilities. The case
management system is intended to provide an end to end workflow system to
enable a LEXCEL accredited legal services to work efficiently in providing legal
services to the Council. The case management system will be a tool within
which fee earners are able to time record to support a recharge billing system
for the Council. The case management system shall provide a range of
reporting tools to facilitate data analysis of service productivity as well as
financial information for auditing purposes. The functional and technical
specification required is set out in the tender specification contained within the
tender pack. Contract Term is for the duration of 5 years.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £355,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This tender is via Ealing Councils e-procurement system (ProContract). All of the information and documentation relating to this tender will be stored online in ProContract. All expressions of interest/requests for information/tender submissions are to be made via ProContract. To do this you will need to register at the web address below and then express an interest in this opportunity. https://londontenders.org.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 November 2021
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court; Royal Courts of Justice
Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom