Section one: Contracting authority
one.1) Name and addresses
Harborne Primary School
Station Road, Harborne
Birmingham
B17 9LU
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.harborne.bham.sch.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/6525257U3V
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Harborne Primary School ~ Catering Services Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide Catering services for Harborne Primary School.
two.1.5) Estimated total value
Value excluding VAT: £1,220,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
The successful Supplier will be required to provide Catering services for Harborne Primary School.
The catering service provision at the schools has been operated by AiP and has not been market tested for 3 years. To ensure Best Value principles are applied the Headteacher and School Governors have made a decision to tender the catering service.
Harborne Primary School has 750 pupils (2021-22 roll), 810 (2022/3) 840 (2023/4)there are entitled to 360 UFSM/ July 2022 68 FSM
Our ethos
1. To value children as individuals: celebrating their achievements and supporting their individual needs within a framework of equal opportunities.
2. To provide opportunities for social, moral, spiritual and cultural development so that children value and respect their own and other cultures.
3. To encourage children to accept personal responsibility for their own behaviour and to be caring and sensitive towards the needs of others and the environment.
Our curriculum
4. To provide an exciting and relevant curriculum which motivates the children to learn, working both collaboratively and independently.
5. To promote high standards of achievement through careful planning and assessment of children’s progress, which maximises each child's individual potential.
Our staff
6. To use the expertise of individual staff to encourage teamwork and promote quality teaching and learning.
7. To value all our staff and provide opportunities for their professional development.
Our community
8. To promote a partnership between staff, parents, governors and the wider community, which enhances children’s learning.
Resources
9. To match our available resources as efficiently and effectively as possible to curriculum and whole-school objectives.
Premises
10.To consider carefully the use of space so as to provide an attractive, safe and stimulating learning environment.
There are other objectives which the schools wish to achieve as a result of this tender process:
1.The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students.
2.Increase the take up of meals for all, including paid meals, FSM and UIFSM.
3.School Council to work with the Chef, termly to express opinion about proposed menus.
4.Investment in the kitchen facilities.
5.An effective marketing campaign should be implemented including the organisation of a series of theme days throughout the year ~ a minimum of two each term.
6.A key requirement is for the successful contractor to provide support, training and development to the onsite catering staff.
7.To ensure that all hospitality is provided strictly at net cost of ingredients.
8.Provide a pre order service for the school staff.
The chosen Supplier will have as a minimum The Soil Association Food for Life Silver Catering Award and aspire to reach Gold standard within 12 months.
The new contract will commence on 1 April 2023, for an initial 3year term with the option of additional 2 x 1 year extensions.
The staff are currently employed by AiP, to manage and oversee the catering service and therefore TUPE Regulations including pension rights will apply to this contract.
The current value of the contract is approximately £244k per annum, which includes children, adult meals, and limited hospitality .
See SQ Document for further information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,220,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2028
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 October 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
28 November 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-catering-services./6525257U3V
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/6525257U3V
GO Reference: GO-2022916-PRO-20972118
six.4) Procedures for review
six.4.1) Review body
Harborne Primary School
Birmingham
Country
United Kingdom