- Scope of the procurement
- Lot 1. Full Rewires, additional and single item works to Domestic Properties
- Lot 2. Electrical Installation Condition Reports (EICR) - COMMERCIAL
- Lot 3. Electrical Installation Condition Reports (EICR) - DOMESTIC
- Lot 4. Lightning Protection Systems Test & Inspections
- Lot 5. Aerial and Satellite Dish Repairs
- Lot 6. Supply of Solar PV Material
- Lot 7. Supply of Rewire Kits
Section one: Contracting authority
one.1) Name and addresses
Kirklees Council
Town Hall, Ramsden Street
HUDDERSFIELD
HD1 2TA
Contact
Corporate Procurement
Telephone
+44 1484221000
Country
United Kingdom
Region code
UKE44 - Calderdale and Kirklees
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://yortender.eu-supply.com/login.asp?B=YORTENDER
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://yortender.eu-supply.com/login.asp?B=YORTENDER
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://yortender.eu-supply.com/login.asp?B=YORTENDER
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for the Provision of Electrical Works and Goods
Reference number
KMCHNPS-027
two.1.2) Main CPV code
- 45310000 - Electrical installation work
two.1.3) Type of contract
Works
two.1.4) Short description
Tenders are invited by the Council from Contractors with relevant experience and ability to demonstrate sufficient capacity for the provision of Electrical Works (the "Works"), and Electrical Goods (the "Goods"), under a Framework Agreement.
In order to meet its requirements, the Council has divided the Framework into Lots as follows:
1 Full Rewires, additional and single item works to Domestic Properties
2 Electrical Installation Condition Reports (EICR) - COMMERCIAL
3 Electrical Installation Condition Reports (EICR) - DOMESTIC
4 Lightning Protection Systems Test & Inspections
5 Aerial and Satellite Dish Repairs
6 Supply of Solar PV Material
7 Supply of Rewire Kits
two.1.5) Estimated total value
Value excluding VAT: £4,700,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Full Rewires, additional and single item works to Domestic Properties
Lot No
1
two.2.2) Additional CPV code(s)
- 45311000 - Electrical wiring and fitting work
two.2.3) Place of performance
NUTS codes
- UKE44 - Calderdale and Kirklees
Main site or place of performance
Kirklees
two.2.4) Description of the procurement
Full Rewires, additional and single item works to Domestic Properties.
Works may include the provision in full or in part of the following or other services:
• Main Switchgear/ Consumer Unit and associated connections to suppliers metering equipment and protective device
• Earthing and Bonding of part or whole of the installation, in accordance with BS7671
• Installation of socket outlets either within or external to the dwelling, including all associated items such as accessories, plug tops and fuses
• Installation of lighting points within the dwelling, including all associated items such as switches, lamp holders and ceiling roses
• Installation of lighting points external to the dwelling, including all associated items such as switches, fittings and sensors
• Installation of cooker circuit and associated accessories such as cooker connection points
• Installation of immersion heaters and circuit, including associated accessories such as timers and programmers
• Installation of central heating supply and control circuits, and all associated accessories such as room stats and programmers
• Testing and reconnection of tenants own electrical equipment, such as light fittings and burglar alarms
• Builders work to facilitate the electrical works or to make good upon completion
two.2.5) Award criteria
Quality criterion - Name: Reporting / Weighting: 13.3%
Quality criterion - Name: Customer Care and Operative Safety / Weighting: 16.7%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,448,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework Period: 20th November 2023 - 19th November 2025 with the provision to extend for two (2) further twelve (12) month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
This exercise is an open procedure in accordance with the requirements under Regulation 27(5) of the Public Contracts Regulations 2015 (SI 2015/102) for the purpose of establishing a Framework Agreement for the provision of the Works as described in the procurement documents.
two.2) Description
two.2.1) Title
Electrical Installation Condition Reports (EICR) - COMMERCIAL
Lot No
2
two.2.2) Additional CPV code(s)
- 45310000 - Electrical installation work
two.2.3) Place of performance
NUTS codes
- UKE44 - Calderdale and Kirklees
Main site or place of performance
Kirklees
two.2.4) Description of the procurement
Electrical Testing and Inspection of Kirklees Council non-domestic properties such as Schools and Offices.
All works concerning the carrying out of Electrical testing of Equipment and Electrical Systems shall fully comply with all relevant British Standards, Codes of Practice, Health and Safety Legislation and the Electricity at Work Act 1989. Also. the IET Guidance notes, Contractors Risk Assessments and Method Statements.
two.2.5) Award criteria
Quality criterion - Name: Reporting / Weighting: 6.3%
Quality criterion - Name: Customer Care and Operative Safety / Weighting: 7.9%
Quality criterion - Name: Web-Based Customer Portal / Weighting: 7.9%
Quality criterion - Name: School Based Works / Weighting: 7.9%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £80,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework Period: 20th November 2023 - 19th November 2025 with the provision to extend for two (2) further twelve (12) month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
This exercise is an open procedure in accordance with the requirements under Regulation 27(5) of the Public Contracts Regulations 2015 (SI 2015/102) for the purpose of establishing a Framework Agreement for the provision of the Works as described in the procurement documents.
two.2) Description
two.2.1) Title
Electrical Installation Condition Reports (EICR) - DOMESTIC
Lot No
3
two.2.2) Additional CPV code(s)
- 45310000 - Electrical installation work
two.2.3) Place of performance
NUTS codes
- UKE44 - Calderdale and Kirklees
Main site or place of performance
Kirklees
two.2.4) Description of the procurement
The Council perform routine inspection and testing of all Council owned domestic properties and require a suitable contractor to assist in delivering their programme. The successful Supplier(s) will be required to carry out EICR inspections on domestic properties within the Kirklees as required under this Framework Agreement.
The successful Supplier will hold all necessary and current qualifications required to deliver these works compliantly and must have the capability and capacity to undertake this volume of work.
The appointed Supplier will be responsible for gaining access to properties, to program and carry out periodic testing, including the submission of all reports and certificates, furthermore, carrying out Code 1 and 2 defects where identified, to achieve satisfactory status.
two.2.5) Award criteria
Quality criterion - Name: Reporting / Weighting: 8.6%
Quality criterion - Name: Customer Care and Operative Safety / Weighting: 10.7%
Quality criterion - Name: Web-Based Customer Portal / Weighting: 10.7%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,072,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework Period: 20th November 2023 - 19th November 2025 with the provision to extend for two (2) further twelve (12) month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
This exercise is an open procedure in accordance with the requirements under Regulation 27(5) of the Public Contracts Regulations 2015 (SI 2015/102) for the purpose of establishing a Framework Agreement for the provision of the Works as described in the procurement documents.
two.2) Description
two.2.1) Title
Lightning Protection Systems Test & Inspections
Lot No
4
two.2.2) Additional CPV code(s)
- 45312310 - Lightning-protection works
two.2.3) Place of performance
NUTS codes
- UKE44 - Calderdale and Kirklees
Main site or place of performance
Kirklees
two.2.4) Description of the procurement
Lightning Protection System (LPS) Test and Inspections
Carry out annual testing to ensure LPS will operate satisfactorily. Carry out out remedial works as required.
two.2.5) Award criteria
Quality criterion - Name: Reporting / Weighting: 13.3%
Quality criterion - Name: Customer Care and Operative Safety / Weighting: 16.7%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £88,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework Period: 20th November 2023 - 19th November 2025 with the provision to extend for two (2) further twelve (12) month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
This exercise is an open procedure in accordance with the requirements under Regulation 27(5) of the Public Contracts Regulations 2015 (SI 2015/102) for the purpose of establishing a Framework Agreement for the provision of the Works as described in the procurement documents.
two.2) Description
two.2.1) Title
Aerial and Satellite Dish Repairs
Lot No
5
two.2.2) Additional CPV code(s)
- 45312320 - Television aerial installation work
two.2.3) Place of performance
NUTS codes
- UKE44 - Calderdale and Kirklees
Main site or place of performance
Kirklees
two.2.4) Description of the procurement
As part of Kirklees Council Homes & Neighbourhoods workload there are some occasions when there is a requirement to either renew or repair TV aerials/satellite dishes or temporarily remove and refix or remove, reposition and refix back to old position TV erial/satellite dishes, these can be one-off works or batched jobs to larger planned schemes.
This is often a same day requirement for repairs to be undertaken.
two.2.5) Award criteria
Quality criterion - Name: Reporting / Weighting: 13.3%
Quality criterion - Name: Customer Care and Operative Safety / Weighting: 16.7%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £12,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework Period: 20th November 2023 - 19th November 2025 with the provision to extend for two (2) further twelve (12) month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
This exercise is an open procedure in accordance with the requirements under Regulation 27(5) of the Public Contracts Regulations 2015 (SI 2015/102) for the purpose of establishing a Framework Agreement for the provision of the Works as described in the procurement documents.
two.2) Description
two.2.1) Title
Supply of Solar PV Material
Lot No
6
two.2.2) Additional CPV code(s)
- 09331200 - Solar photovoltaic modules
two.2.3) Place of performance
NUTS codes
- UKE44 - Calderdale and Kirklees
Main site or place of performance
Kirklees
two.2.4) Description of the procurement
Supply of Solar PV materials which comply with Health and Safety Requirements, BS 7671, Guide to the installation of Photovoltaic Systems, Micro generation Certification Scheme, and other relevant codes of practice.
Solar PV modules must be an accredited product under the government's Micro generation Certification Scheme (MCS).
two.2.5) Award criteria
Quality criterion - Name: Solar PV Design Service / Weighting: 12.5%
Quality criterion - Name: Product Storage and Delivery / Weighting: 5%
Quality criterion - Name: Product Availability and Lead Times / Weighting: 12.5%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework Period: 20th November 2023 - 19th November 2025 with the provision to extend for two (2) further twelve (12) month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
This exercise is an open procedure in accordance with the requirements under Regulation 27(5) of the Public Contracts Regulations 2015 (SI 2015/102) for the purpose of establishing a Framework Agreement for the provision of the Goods as described in the procurement documents.
two.2) Description
two.2.1) Title
Supply of Rewire Kits
Lot No
7
two.2.2) Additional CPV code(s)
- 31680000 - Electrical supplies and accessories
two.2.3) Place of performance
NUTS codes
- UKE44 - Calderdale and Kirklees
Main site or place of performance
Kirklees
two.2.4) Description of the procurement
The Planned Electrical section of Kirklees property services wish to source supplies for electrical rewires of tenanted properties.
Over a 12-month period we aim to carry out rewires of around 250 properties, the rewire kits varying from a 1 bedroom property kit, to a 4 bedroom property kit.
Goods must be available for delivery and collection as per the requirements of each order under the Framework Agreement.
two.2.5) Award criteria
Quality criterion - Name: Product Storage and Delivery / Weighting: 8.6%
Quality criterion - Name: Product Availability and Lead Times / Weighting: 21.4%
Price - Weighting: 70%
two.2.6) Estimated value
Value excluding VAT: £1,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Framework Period: 20th November 2023 - 19th November 2025 with the provision to extend for two (2) further twelve (12) month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
This exercise is an open procedure in accordance with the requirements under Regulation 27(5) of the Public Contracts Regulations 2015 (SI 2015/102) for the purpose of establishing a Framework Agreement for the provision of the Goods as described in the procurement documents.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The minimum criteria are described in the procurement documents under 'Selection Criteria' and comprising of the Standard Selection Questionnaire.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Section 5 - Economic and Financial Standing
You must be able to supply any one of the documents listed in Section 5.1 to 5.3 (b) in order to demonstrate financial standing as required under this Section 5. Failure to supply on request any one of the documents listed in Section 5.1 to 5.3 (b) may result in exclusion.
With regards to Section 5.4, potential suppliers will Pass or Fail on the basis of being financially viable for the Lot or Lots of the Framework tendered for.
Section 7.1 Insurance
Tenderers must confirm whether they have or can commit to obtain prior to the commencement of the Framework Agreement (or if applicable prior to the award of any subsequent Contract), the levels of insurance cover indicated below:
Employer's (Compulsory) Liability Insurance £ 10,000,000.00
Public Liability Insurance inclusive of Product Liability Insurance £ 10,000,000.00
Professional Indemnity Insurance £ 2,000,000.00
Minimum level(s) of standards possibly required
Section 5 - Economic and Financial Standing
Lots 1, 3-4 & 6-7
Tenderers must demonstrate that they have a turnover of at least £80,000, and that they have made a profit overall over the last 2 financial years as well as demonstrating a positive net worth for the past two (2) years in order to achieve a 'Pass'.
Please note that Tenderers will not be awarded work which totals more than 50% of their turnover in the previous financial year combined across all Lots on which they are included.
Lots 2 & 5
Tenderers must demonstrate a minimum annual turnover of at least 50% of the estimated annual value of Lots 2 and/or 5 as well as demonstrating that they have made a profit overall over the last 2 financial years to achieve a 'Pass'.
Tenderers for all Lots must also be able to demonstrate a positive net worth for the past two (2) years in order to achieve a 'Pass' for this Section.
In addition, any answers to Section 5 which lead the Authority, acting reasonably, to conclude (considering the risk that the relevant answer suggests about your ability to properly perform a Contract under this Framework Agreement) that it would be inappropriate to select your organisation on this occasion, may result in your exclusion from the remainder of the procurement process.
Section 7.1 - Insurance
Failure to indicate 'Yes' to Section 7.1 will result in exclusion.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Tenderers are to provide at least one example of a previous contract in response to Section 6.1 that demonstrates to the reasonable satisfaction of the Authority that you possess the relevant general technical expertise and professional experience to deliver a Contract under the Framework Agreement for EACH APPLICABLE LOT that you are Tendering against;
OR
2. a satisfactory reason in response to Section 6.2 as to why you are unable to provide any examples of previous contracts that are relevant to the Authority's requirements under this procurement that meets the minimum requirements.
Minimum level(s) of standards possibly required
The examples provided in response to Section 6.1 must demonstrate to the satisfaction of the Authority that you possess the relevant general technical expertise and professional experience to deliver a Contract under this Framework Agreement for the applicable Lot or Lots.
OR
Responses to Section 6.2 must lead to the Authority, acting reasonably to conclude that your organisation are appropriate for selection.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 October 2023
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 October 2023
Local time
1:01pm
Place
Kirklees
Information about authorised persons and opening procedure
Member of the Central Procurement Team to undertake Tender Opening and recording of submission information which is also recorded in the Audit history on the YORtender portal.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
The Strand, Westminster
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015(SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the award of the Framework Agreement is communicated to economic operators.
This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Framework Agreement to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above.
If an appeal regarding the award of the Framework Agreement has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen.
The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date.
Where the Framework Agreement has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages.
If however the Framework Agreement has been awarded, the Court may only award damages or, where the award procedures have not been followed correctly, declare the Framework Agreement to be ineffective.