Section one: Contracting authority
one.1) Name and addresses
Cardiff Council / SEWSCAP
County Hall, Atlantic Wharf
Cardiff
cf104uw
Contact
alex tombs
EnvironmentProcurement@cardiff.gov.uk
Telephone
+44 7815463657
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/account/login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/account/login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://supplierlive.proactisp2p.com/account/login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Security and Concierge Services for Supported Accommodation Schemes 2024-2026
Reference number
ERFX1008406
two.1.2) Main CPV code
- 75241000 - Public security services
two.1.3) Type of contract
Services
two.1.4) Short description
Cardiff Council has a requirement for concierge style security contractors within the temporary supported accommodation units.
It is proposed to offer this tender opportunity through an open procedure as a Framework Agreement and the Council is to appoint a single contractor that possess a valid Security Industry Authority licence/membership for all staff for the duration of the agreement.
There will be eight Single Person Accommodation sites, three Managed Properties sites and two Family Accommodation sites that will be covered by this agreement. However, it must be noted, that throughout the duration of the framework arrangement’s locations may be added or removed subject to demand and need for security services.
The Council reserves the right to also vary the number of guards required at each site:
two.1.5) Estimated total value
Value excluding VAT: £4,252,116
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 75241000 - Public security services
- 79710000 - Security services
- 79713000 - Guard services
- 79715000 - Patrol services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff
two.2.4) Description of the procurement
Cardiff Council has a requirement for concierge style security contractors within the temporary supported accommodation units.
It is proposed to offer this tender opportunity through an open procedure as a Framework Agreement and the Council is to appoint a single contractor that possess a valid Security Industry Authority licence/membership for all staff for the duration of the agreement.
There will be eight Single Person Accommodation sites, three Managed Properties sites and two Family Accommodation sites that will be covered by this agreement. However, it must be noted, that throughout the duration of the framework arrangement’s locations may be added or removed subject to demand and need for security services.
The Council reserves the right to also vary the number of guards required at each site:
two.2.5) Award criteria
Quality criterion - Name: quality / Weighting: 60
Quality criterion - Name: Community Wellbeing Benefits / Weighting: 10
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
Extension of a further 12 months is available
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to Tender Documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to Tender Documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 September 2024
Local time
12:00pm
Place
Cardiff Council via Proactis Portal
Information about authorised persons and opening procedure
Opening of tenders performed by Procurement Staff via Proactis Portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: August 2025
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please refer to Tender Documents
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=143718.
(WA Ref:143718)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom