Section one: Contracting authority
one.1) Name and addresses
SOUTHAMPTON CITY COUNCIL
Civic Centre,Civic Centre Road
SOUTHAMPTON
SO147LY
Contact
Procurement Team
procurement@southampton.gov.uk
Telephone
+44 2380832931
Country
United Kingdom
NUTS code
UKJ32 - Southampton
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://supplierlive.proactisp2p.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Insurance Services in respect of Leasehold Properties and Equity Share / Mortgaged Properties (excluding the provision of insurance broking services)
Reference number
SCC-SMS-0259
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.1.4) Short description
Damage to Buildings, Loss of Rent and Property Owners Liability insurance cover to protect the Southampton City Council's (the Council) and Leaseholders' interest in properties owned by the Council
two.1.5) Estimated total value
Value excluding VAT: £1,700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 66513200 - Contractor's all-risk insurance services
- 66515000 - Damage or loss insurance services
- 66516400 - General liability insurance services
two.2.3) Place of performance
NUTS codes
- UKJ32 - Southampton
Main site or place of performance
Civic Centre, Southampton
two.2.4) Description of the procurement
Damage to Buildings, Loss of Rent and Property Owners Liability insurance cover to protect the Southampton City Council's (the Council) and Leaseholders interest in properties owned by the Council
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Possible 24 months extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Cover must be in place from/commence on 1st April 2022. The tender is due to be in the market from 18.10.21 to 17.11.21. final date for clarification requests will be 08.11.2021.
The tender is being managed by Marsh, the Contracting Authority's retained Insurance Broker and Risk Advisor
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 April 2022
four.2.7) Conditions for opening of tenders
Date
17 November 2021
Local time
12:15pm
Place
Southampton City Council
Civic Centre
Southampton
SO14 7LY
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Cover must be in place from/commence on 1st April 2022. The tender is due to be in the market from 18.10.21 to 17.11.21. final date for clarification requests will be 08.11.2021.
The tender is being managed by Marsh, the Contracting Authority's retained Insurance Broker and Risk Advisor
six.4) Procedures for review
six.4.1) Review body
High Court of Justice of England and Wales
7 Rolls Building, Fetter Lane
London
EC4A 1NL
Telephone
+44 2079477156
Country
United Kingdom
Internet address
https://courttribunalfinder.service.gov.uk/courts/rolls-building
six.4.2) Body responsible for mediation procedures
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom