- Scope of the procurement
- Lot 1. Management of Community Use (Lettings) for 7 Multi Academies 2021
- Lot 2. Management of Community Use (Lettings) for 7 Multi Academies 2021
- Lot 3. Management of Community Use (Lettings) for 7 Multi Academies 2021
- Lot 4. Management of Community Use (Lettings) for 7 Multi Academies 2021
- Lot 5. Management of Community Use (Lettings) for 7 Multi Academies 2021
- Lot 6. Management of Community Use (Lettings) for 7 Multi Academies 2021
- Lot 7. Management of Community Use (Lettings) for 7 Multi Academies 2021
Section one: Contracting authority/entity
one.1) Name and addresses
Harris Federation
4th Floor, Norfolk House, Wellesley Road, Croydon CR0 1LH
London E20 1BD
CR0 1LH
Contact
Cathryn Belletty
Cathryn.Belletty@harrisfederation.org.uk
Fax
+44 2082537777
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA30809
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Applications or, where applicable, tenders must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Management of Community Use (Lettings) for 7 Multi Academies 2021
two.1.2) Main CPV code
- 79342000 - Marketing services
two.1.3) Type of contract
Services
two.1.4) Short description
The Federation wishes to contract a professional lettings service provider to manage community use bookings/lettings and generate income to be shared on a percentage basis for the following academies (with indicative start dates) for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
- Harris Academy Battersea (to start 1st February 2022)
- Harris Academy Bermondsey (to start 1st February 2022)
- Harris Academy Greenwich (to start 1st February 2022)
- Harris Academy Invictus (to start 1st February 2022)
- Harris Primary Academy Purley Way (to start 1st February 2022)
- Harris Academy Rainham (to start 1st February 2022)
- Harris Academy St Johns Wood (to 1st February 2022)
two.1.6) Information about lots
This concession is divided into lots: Yes
Tenders may be submitted for maximum number of lots
7
two.2) Description
two.2.1) Title
Management of Community Use (Lettings) for 7 Multi Academies 2021
Lot No
1
two.2.2) Additional CPV code(s)
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Harris Academy Battersea
two.2.4) Description of the procurement
Letting out of the academy’s areas/facilities/equipment to generate income to be shared on a percentage basis for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: Criteria as per the tender documents
two.2.7) Duration of the concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Letting out of the academy’s areas/facilities/equipment to generate income to be shared on a percentage basis for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
two.2) Description
two.2.1) Title
Management of Community Use (Lettings) for 7 Multi Academies 2021
Lot No
2
two.2.2) Additional CPV code(s)
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Harris Academy Bermondsey
two.2.4) Description of the procurement
The Federation wishes to contract a professional lettings service provider to manage community use bookings/lettings and generate income to be shared on a percentage basis for the following academies (with indicative start dates) for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
- Harris Academy Bermondsey (to start 1st February 2022)
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: Details as per the procurement documents
two.2.7) Duration of the concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Letting out of the academy’s areas/facilities/equipment to generate income to be shared on a percentage basis for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
two.2) Description
two.2.1) Title
Management of Community Use (Lettings) for 7 Multi Academies 2021
Lot No
3
two.2.2) Additional CPV code(s)
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Harris Academy Greenwich
two.2.4) Description of the procurement
The Federation wishes to contract a professional lettings service provider to manage community use bookings/lettings and generate income to be shared on a percentage basis for the following academies (with indicative start dates) for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
- Harris Academy Greenwich (to start 1st February 2022)
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: Details as per the procurement documents
two.2.7) Duration of the concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Letting out of the academy’s areas/facilities/equipment to generate income to be shared on a percentage basis for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
two.2) Description
two.2.1) Title
Management of Community Use (Lettings) for 7 Multi Academies 2021
Lot No
4
two.2.2) Additional CPV code(s)
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Harris Invictus Academy Croydon
two.2.4) Description of the procurement
The Federation wishes to contract a professional lettings service provider to manage community use bookings/lettings and generate income to be shared on a percentage basis for the following academies (with indicative start dates) for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
- Harris Academy Invictus (to start 1st February 2022)
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: Details as per the procurement documents
two.2.7) Duration of the concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Letting out of the academy’s areas/facilities/equipment to generate income to be shared on a percentage basis for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
two.2) Description
two.2.1) Title
Management of Community Use (Lettings) for 7 Multi Academies 2021
Lot No
5
two.2.2) Additional CPV code(s)
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Harris Primary Academy Purley Way
two.2.4) Description of the procurement
The Federation wishes to contract a professional lettings service provider to manage community use bookings/lettings and generate income to be shared on a percentage basis for the following academies (with indicative start dates) for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
- Harris Primary Academy Purley Way (to start 1st February 2022)
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: Details as per the procurement documents
two.2.7) Duration of the concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Letting out of the academy’s areas/facilities/equipment to generate income to be shared on a percentage basis for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
two.2) Description
two.2.1) Title
Management of Community Use (Lettings) for 7 Multi Academies 2021
Lot No
6
two.2.2) Additional CPV code(s)
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Harris Academy Rainham
two.2.4) Description of the procurement
The Federation wishes to contract a professional lettings service provider to manage community use bookings/lettings and generate income to be shared on a percentage basis for the following academies (with indicative start dates) for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
- Harris Academy Rainham (to start 1st February 2022)
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: Details as per the procurement documents
two.2.7) Duration of the concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Letting out of the academy’s areas/facilities/equipment to generate income to be shared on a percentage basis for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
two.2) Description
two.2.1) Title
Management of Community Use (Lettings) for 7 Multi Academies 2021
Lot No
7
two.2.2) Additional CPV code(s)
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Harris Academy St Johns Wood
two.2.4) Description of the procurement
The Federation wishes to contract a professional lettings service provider to manage community use bookings/lettings and generate income to be shared on a percentage basis for the following academies (with indicative start dates) for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
- Harris Academy St Johns Wood (to 1st February 2022)
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: Details as per the procurement documents
two.2.7) Duration of the concession
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Letting out of the academy’s areas/facilities/equipment to generate income to be shared on a percentage basis for an initial term of three years with an option to extend by a further two years to a maximum of five years in total.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the concession
three.2.2) Concession performance conditions
See ITT and the contract
Section four. Procedure
four.2) Administrative information
four.2.2) Time limit for submission of applications or receipt of tenders
Date
11 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Not known as depends on when academies want a lettings service.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Mandatory site visits scheduled for w/c 25/10/21 & w/c 1/11/21. Bidders must confirm their attendance by midday on 19/10/21 - please see the timetable in the ITT document.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=224192.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:224192)
six.4) Procedures for review
six.4.1) Review body
Harris Federation Procurement Team
4th Floor, Norfolk House, Wellesley Road,
Croydon
CR0 1LH
Cathryn.Belletty@harrisfederation.org.uk
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit