- Scope of the procurement
- Lot Category 1. General Mechanical and Electrical Services
- Lot Category 2. General Mechanical Services
- Lot Category 3. General Electrical Services
- Lot Category 4. Heating and Plumbing Engineers
- Lot Category 5. Refrigeration Services
- Lot Category 6. Automatic Doors, Gates and Barriers (Pedestrian and Vehicle)
- Lot Category 7. Safe Access Systems
- Lot Category 8. Lightning Protection and Earthing Systems
- Lot Category 9. Power Generation and UPS Systems
- Lot Category 10. Building management and Control Systems
- Lot Category 11. Security Systems
- Lot Category 12. Communication Systems
Section one: Contracting authority
one.1) Name and addresses
Acivico (Design, Construction and Facilities Management) Limited
3 Brindley Place
Birmingham
B1 2JB
Contact
Rene de Sousa
rene.desousa@acivicogroup.co.uk
Telephone
+44 7703372922
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
National registration number
07918913
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://in-tendhost.co.uk/acivico/aspx/home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dynamic Purchasing System (DPS) - Mechanical and Electrical Services
Reference number
PROC/DCFM/DPS/ME/14092022
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
You are invited by Acivico (Design, Construction and Facilities Management) Limited to apply to join this Dynamic Purchasing System (DPS) for the procurement of Mechanical and Electrical Services, to support new and existing client accounts in the West Midlands Region, when such opportunities become available. Where the DPS is considered the most appropriate route to market, all suppliers/contractors who are registered on this DPS (Stage 1 of the procurement process) will be invited to bid for work through Further Competitions (Stage 2 of the procurement process). Work will only be awarded through Further Competitions (Mini Competitions). There is no provision for a Direct Award under a DPS. It is anticipated that the annual value of work awarded through this DPS will be in the region of four million pounds sterling per annum. Further details about the DPS is given in Section 3 of Document 1. The deadline for submissions for Stage 1 is 12 noon on Monday 17 October 2022.
two.1.5) Estimated total value
Value excluding VAT: £40,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
General Mechanical and Electrical Services
Lot No
Category 1
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
The requirement in this category is for a single maintenance contractor. The scope of services will include all of those defined under Categories 2 and 3 and any other specialist mechanical and electrical systems, plant or equipment associated with the buildings infrastructure.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
General Mechanical Services
Lot No
Category 2
two.2.2) Additional CPV code(s)
- 50712000 - Repair and maintenance services of mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
The requirement in this category is for a single maintenance contractor. The scope of services extends to all mechanical plant, systems and equipment associated with the buildings infrastructure and may include some or all of those defined under Categories 4 to 7 below.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
General Electrical Services
Lot No
Category 3
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
The requirement in this category is for a single maintenance contractor. The scope of services extends to all electrical plant, systems and equipment associated with the buildings infrastructure and may include all of those defined under Categories 8 to 12 below.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Heating and Plumbing Engineers
Lot No
Category 4
two.2.2) Additional CPV code(s)
- 50720000 - Repair and maintenance services of central heating
- 45330000 - Plumbing and sanitary works
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Scope: All domestic and commercial heating and plumbing installations, systems, plant or equipment including town gas, LPG, oil and electrically fired boilers and appliances and associated systems.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Refrigeration Services
Lot No
Category 5
two.2.2) Additional CPV code(s)
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Installation, maintenance, repair and replacement of: Centralised packaged chiller systems, heat pump systems, split DX and fan coil systems, compressors, condensors, evaporators, cold rooms, refrigerators and freezers, water cooling equipment, ice makers, refrigerant distribution systems, portable air-conditioning hire and installation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Automatic Doors, Gates and Barriers (Pedestrian and Vehicle)
Lot No
Category 6
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 44221300 - Gates
- 44221200 - Doors
- 44221400 - Shutters
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Scope: Automatic and Manual - doors, sliding or swing doors and gates, turnstiles, revolving doors, pedestrian and vehicle barriers, roller shutters, rising bollards, high security doors, vehicle access ramps, pay stations and vehicle charging points.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Safe Access Systems
Lot No
Category 7
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 51511000 - Installation services of lifting and handling equipment, except lifts and escalators
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Scope: Permanently installed suspended access systems such as building maintenance units (BMUs), cradle systems, monorails, travelling gantries and ladders; eyebolts, safe wire and fall arrest systems. This does not include temporary or mobile access systems such as scaffolds, towers, MEWPs, cherry pickers etc where the contractor is responsible for the provision, use and maintenance of such equipment for their own use.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lightning Protection and Earthing Systems
Lot No
Category 8
two.2.2) Additional CPV code(s)
- 31216100 - Lightning-protection equipment
- 31216000 - Lightning arrestors
- 45312311 - Lightning-conductor installation work
- 31216200 - Lightning conductors
- 45312310 - Lightning-protection works
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Scope: Permanently installed lightning protection and earth electrode installations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Power Generation and UPS Systems
Lot No
Category 9
two.2.2) Additional CPV code(s)
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
- 31154000 - Uninterruptible power supplies
- 31682500 - Emergency electricity equipment
- 45317000 - Other electrical installation work
- 31100000 - Electric motors, generators and transformers
- 31156000 - Interruptible power supplies
- 51111000 - Installation services of electric motors, generators and transformers
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Scope: Mains standby power generatorsUninterruptable power supplies and battery systemsCombined Heat & Power systemsSolar Photovoltaic systemsWind Turbines
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Building management and Control Systems
Lot No
Category 10
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 31211110 - Control panels
- 31682210 - Instrumentation and control equipment
- 32573000 - Communications control system
- 35710000 - Command, control, communication and computer systems
- 35125200 - Time control system or working time recorder
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Scope: Building Management Systems (BMS), Building Energy Management Systems (BEMS) and HVAC Control Panels including all head end control stations, communications infrastructure, outstations, software, sensors, transducers, actuators, controllers, timers, optimisers, compensators, lamps, meters, alarms, wiring and containment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Security Systems
Lot No
Category 11
two.2.2) Additional CPV code(s)
- 50610000 - Repair and maintenance services of security equipment
- 35121000 - Security equipment
- 35100000 - Emergency and security equipment
- 35125300 - Security cameras
- 35120000 - Surveillance and security systems and devices
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Scope: Security alarms, access control, CCTV and video surveillance systems.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Communication Systems
Lot No
Category 12
two.2.2) Additional CPV code(s)
- 50334400 - Communications system maintenance services
- 32412000 - Communications network
- 32571000 - Communications infrastructure
- 32570000 - Communications equipment
- 32573000 - Communications control system
- 51300000 - Installation services of communications equipment
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Scope: Public Address systems, Voice Alarm Systems, Intercom's, television and telecommunications systems, call / alert systems, induction loop systems, pager systems and similar communication systems.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to 'Table 1 - DPS - Mechanical and Electrical - Categories and Requirements - final 15 Sept 2022'.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 October 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Acivico Limited
3 Brindley Place
Birmingham
B1 2JB
susan.newman@acivicogroup.co.uk
Country
United Kingdom