Section one: Contracting authority
one.1) Name and addresses
Chalfont St Peter Parish Council
Gravel Hill,Chalfont St. Peter
GERRARDS CROSS
SL99QX
Contact
Debbie Evans
clerk@chalfontstpeter-pc.gov.uk
Telephone
+44 1753891582
Country
United Kingdom
Region code
UKJ13 - Buckinghamshire CC
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.chalfontstpeter-pc.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.chalfontstpeter-pc.gov.uk/gold-hill-play-area-project/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://clerk@chalfontstpeter-pc.gov.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gold Hill Common play area refurbishment
two.1.2) Main CPV code
- 43325000 - Park and playground equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
The work is for the design and redevelopment of Gold Hill Common playground. This includes the supply and installation of appropriate groundworks, safety surfacing and play equipment. The contractor is also responsible for the removal of designated existing equipment, as agreed with the Council. Specified equipment is to be retained.
All works should comply to the British and European Standards for playground equipment and surfacing BS EN 1176.
The contractor will be responsible for organising an independent post-installation inspection and rectify any issues identified at their own cost.
two.1.5) Estimated total value
Value excluding VAT: £55,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Gold Hill Common
Gold Hill West
Chalfont St Peter
Buckinghamshire
SL9 9HN
two.2.4) Description of the procurement
Full tender documents with all conditions can be found at https://www.chalfontstpeter-pc.gov.uk/wp-content/uploads/sites/95/2022/09/Gold-Hill-Invitation-to-tender-2022-Final.pdf
Works and Standards
The work is for the design and redevelopment of Gold Hill Common playground. This includes the supply and installation of appropriate groundworks, safety surfacing and play equipment. The Contractor is also responsible for the removal of designated existing equipment, as agreed with the Council. Specified equipment is to be retained.
All works should comply to the British and European Standard for playground equipment and surfacing BS EN 1176.
The contractor will be responsible for organising an independent post-installation inspection and rectifying any issues identified at their own cost.
Health and Safety
The contractor must comply with all relevant health and safety regulations and is responsible for securing the site during construction, including the use of fencing where appropriate. The contractor is also responsible for securing their equipment on site. The Council will not be held liable for any loss or damage to equipment or injury to members of public during construction.
The Parish Council is acutely aware that playground inspections routinely highlight an inability to fully inspect the structural integrity of play equipment, especially those elements that are below ground level. Whilst any failure of such components would be covered under the warranties supplied by the manufacturer the Parish Council would welcome guidance on the monitoring and maintenance of any such decay post warranty.
Insurance
The successful contractor must have the following cover in place:
• Public Liability Insurance of no less than: £10 Million
• Product Liability Insurance of no less than: £5 Million
• Employers Liability Insurance of no less than: £5 Million
• Professional Indemnity Insurance of no less than: £1 Million
Evidence of this cover must be provided at the initial quotation stage.
Additional Documentation
A Schedule of Works with a commencement and completion date and a Risk Assessment and Method Statement must be provided prior to work commencing.
5. Specification of Works
Gold Hill play area is a well-used playground located at the top of the village within our popular commons open space. The current playground consists mostly of ageing metal equipment with wet pour safety surfacing. Much of the equipment and surfacing is beginning to show signs of wear and is in need of replacement. Although the playground currently contains a wide range of equipment, it lacks a cohesive design and the Council is seeking to include more exciting play equipment that caters to children between 1 and 12 years of age.
Equipment to be retained includes
Slide (at the entrance)
Multi-unit
Swings (flat)
2 x Springy (possibly move it)
Rocking horse
Roundabout
We would like to add a couple of multi-play units that are accessible for children younger children and those with disabilities.
The challenge is to design a playground that caters to all age ranges with stimulating pieces that children are excited to use.
Materials
The Parish Council are willing to consider equipment made of different materials e.g. wood, plastic and metal pieces. However, due to the heavy use of the playground, equipment must be robust and vandal-proof.
The Parish Council also wishes to include appropriate safety surfacing to deliver a cohesive play experience. Any specified material must be hardwearing and offer longevity and be cost effective. The Parish Council believes bonded rubber mulch would be a preferred option however, other options will be considered.
Environmental Considerations
The Parish Council are environmentally aware and is interested in reducing carbon emissions and mitigating its impact on the environment wherever possible. Applicants that can demonstrate environmentally friendly policies with regard to the manufacture, recycling and disposal of equipment will be looked on favourably.
List of minimum play equipment required
Cradle swings - two swings for younger children
Basket swing - for all to use including those with disabilities
Pre-school/Toddler multi-play unit - This piece should be exciting and challenging, aimed at children between 1-5 years old and should include some of the below -
slide(s)
walkways/bridges
tubes/tunnels
climbing wall/rope
fireman's pole
base area accessible to younger children/wheelchair users with interactive elements.
Balance Area - stepping pods and balance beams to assist children with co-ordination and balance
Trampoline - medium ground level trampoline(s)
See Saw - traditional see saw
Surfacing - Environmentally friendly and cost-effective safety surface
Pathways - Accessible for wheelchairs/pushchairs
Seating - 2 picnic tables to be placed around the equipment, which are wheelchair accessible.
Disposal - The removal and disposal of all designated equipment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £55,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
31 March 2023
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
It is envisaged that the project will finish by the end of March 2022 however, the Council are aware of the implications on businesses due to COVID and are sympathetic to the issues and will allow a small extension if required for this reason.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Chalfont St Peter Parish Council will only accept tenders from suitably qualified companies with the necessary Health & Safety and Insurance requirements as shown in the full tender document.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Full details as shown in the tender document
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 October 2023
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
six.4) Procedures for review
six.4.1) Review body
Chalfont St Peter Parish Council
Gravel Hill
Chalfont St Peter
SL9 9QX
clerk@chalfontstpeter-pc.gov.uk
Telephone
+44 1753891582
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
All tenders must be received by the clerk by Friday 14th October 2022 at 1pm. The tender will be reviewed against the set critera as listed in the full tender document, https://www.chalfontstpeter-pc.gov.uk/wp-content/uploads/sites/95/2022/09/Gold-Hill-Invitation-to-tender-2022-Final.pdf