Section one: Contracting authority
one.1) Name and addresses
Bedfordshire Hospitals NHS Foundation Trust
Lewsey Road
Luton
LU40DZ
Contact
Darren Bates
Telephone
+44 1582497040
Country
United Kingdom
NUTS code
UKH2 - Bedfordshire and Hertfordshire
Internet address(es)
Main address
https://www.bedfordshirehospitals.nhs.uk/
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.delta-esourcing.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of Employee Assistance Programme (EAP) Bedfordshire Hospitals NHS FT
two.1.2) Main CPV code
- 85312300 - Guidance and counselling services
two.1.3) Type of contract
Services
two.1.4) Short description
The Trust is looking to award a contract for an EAP service provider to start in 1st February 2024. It is anticipated that the contract will be for an initial period of 5 years, with the option to extend on an annual basis to a maximum term of seven years.
two.1.5) Estimated total value
Value excluding VAT: £280,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH2 - Bedfordshire and Hertfordshire
Main site or place of performance
Bedfordshire and Hertfordshire
two.2.4) Description of the procurement
The Trust is looking to award a contract for an EAP service provider to start in 1st February 2024. It is anticipated that the contract will be for an initial period of 5 years, with the option to extend on an annual basis to a maximum term of seven years. However, the Trust is prepared to consider an alternative award duration (no longer than seven years) if there is justification in terms of either quality or cost.
The current scope is for-
-24/7/365 days’ instant access to clinical counselling and advice /in the moment support via webchat, Freephone Number, Web Portal
-legal and tax information
-family care services
-debt & financial management services
-everyday matters
-counselling and emotional Support (up to six session model) additional sessions to be authorized on a case by case basis
-Ongoing Onsite support with events aligned by the trust
-over 10 years’ experience of delivering successful EAP’s to the NHS
-An experienced dedicated relationship manager and clinical manager to deliver on key Trust/NHS England objectives, including engagement, promotion, sharing best practice on appropriate wellbeing matters.
-Electronic promotion, webinars, newsletters and topical campaigns to be provide as agreed
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £280,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Two optional 1 year extensions (1+1).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 October 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 October 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The Contracting Authority reserves the right to cancel the award procedure at any time and does not bind itself to accept the lowest or any tender.
The Contracting Authority is not responsible or liable for any costs incurred by those expressing interest in, negotiating or tendering for this opportunity.
Please note that all values and timescales provided in this notice are indicative only and subject to change.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Luton:-Guidance-and-counselling-services./9Z5362P5Q2" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Luton:-Guidance-and-counselling-services./9Z5362P5Q2
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/9Z5362P5Q2" target="_blank">https://www.delta-esourcing.com/respond/9Z5362P5Q2
GO Reference: GO-202391-PRO-23780330
six.4) Procedures for review
six.4.1) Review body
Trust appointed evaluation team
Luton
Country
United Kingdom