Section one: Contracting authority
one.1) Name and addresses
Crown Estate Scotland
Quartermile Two, 2nd Floor, 2 Lister Square
Edinburgh
EH3 9GL
Contact
Neil Howieson
neil.howieson@scotland-excel.org.uk
Telephone
+44 1314607657
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://crownestatescotland.com/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA29444
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/default.aspx
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/default.aspx
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Estate management
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Photography and Videography Services
Reference number
774895
two.1.2) Main CPV code
- 92111250 - Information film production
two.1.3) Type of contract
Services
two.1.4) Short description
This tender process is for participation in the Contract for Photography and Videography Services.
Crown Estate Scotland requires the services of an experienced photographer, videographer and editor, to contribute to the creative development of our photography and film projects and produce finished images and films suitable for publication on our website, social media channels and documents.
two.1.5) Estimated total value
Value excluding VAT: £100,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79961100 - Advertising photography services
- 79961200 - Aerial photography services
- 79961300 - Specialised photography services
- 79961320 - Underwater photography services
- 79961350 - Studio photography services
- 92100000 - Motion picture and video services
- 92110000 - Motion picture and video tape production and related services
- 92111000 - Motion picture and video production services
- 92111200 - Advertising, propaganda and information film and video-tape production
- 92111220 - Advertising video-tape production
- 92111260 - Information video-tape production
- 92112000 - Services in connection with motion-picture and video-tape production
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various sites across Scotland.
two.2.4) Description of the procurement
Crown Estate Scotland needs the services of an experienced photographer, videographer and editor, to:
Contribute to the creative development of our photography and film projects;
Organise shoots as necessary to get the elements required for our projects, including:
Obtaining the required consent and permissions to conduct shoots;
Travel and accommodation;
Sourcing equipment and additional support where necessary
Running shoots whilst on site.
Capture and edit:
Images for our Corporate media library;
Footage for our film projects;
Produce finished images and films suitable for publication on our website, social media channels and documents
two.2.5) Award criteria
Quality criterion - Name: Crown Estate Scotland context and understanding / Weighting: 10
Quality criterion - Name: Methodology – including transference of relevant experience and staff knowledge / Weighting: 30
Quality criterion - Name: Approach to delivery of scope and management of the project / Weighting: 30
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Two optional extension periods of twelve months each at the discretion of Crown Estate Scotland.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Bidders must be certified with Cyber Essentials plus or equivalent.
Evidence of relevant certification will be requested prior to the award of the contract. Bidders who fail to provide evidence that they have the relevant certification may be assessed as a FAIL and be excluded from the Procurement Process.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Bidders will be required to have a yearly general turnover of a minimum of 50,000 GBP for the last two (2) years.
Minimum level(s) of standards possibly required
Tenderers unable to demonstrate the criteria detailed above may be assessed as a FAIL and be excluded from the Procurement Process.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 13 December 2024
four.2.7) Conditions for opening of tenders
Date
13 September 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Scotland Excel is acting on behalf of Crown Estate Scotland in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=774895.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:774895)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=774895
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom