Section one: Contracting authority
one.1) Name and addresses
Kent County Council
Sessions House
Maidstone
ME14 1XQ
Country
United Kingdom
Region code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SC21098 A Kentish Magazine, Website, and Kent Bereavement Guide
Reference number
DN611253
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
Libraries, Registration and Archives (LRA) is the part of Kent County Council that deals with the registration of births, deaths, marriages, and civil partnerships. Since the 1994 Marriage Act, the service has provided licences to private venues across the county so that civil marriages can take place within them.
The Council requires a publisher for the following outlets:
- A magazine, used to promote the services (A Kentish Ceremony Magazine)
- A website, used to promote the services (www.akentishceremony.com)
- A Bereavement Guide, that features all the details people need to know about how to register a death, and many of the other things that need to be organised at a difficult time.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £400,000 / Highest offer: £700,000 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Magazine (A Kentish Ceremony Magazine):
One of the most successful marketing channels has been the creation of ‘A Kentish Wedding
Magazine’ in 1997. This magazine, now called A Kentish Ceremony Magazine, is now
available quarterly and covers a mixture of information about the service’s ceremonies, an
index and map containing all the Approved Premises available in the county, advertising for
appropriate suppliers, wedding fayre diary, articles and editorial.
The magazine is distributed in several exclusive ways including via the service’s Register
Offices, Libraries, website, and through a number of wedding fayres and events referred to
above - which the service’s staff often attend.
The magazine will be published quarterly in an A4 format and will include a range of content
to promote:
• Kentish Wedding ceremonies and venues
• Kentish Partnership ceremonies and venues
• Kentish Welcoming ceremonies and venues
• Kentish Renewal of Vows ceremonies and venues
• Kent Register Offices
Website (akentishceremony.com):
The akentishceremony.com website continues to go from strength-to-strength with a high
number of unique visitors per year. The service provider will need to facilitate website maintenance and improvements, and facilitate website orders of the magazine.
Bereavement Guide:
The Bereavement Guide is an annual publication that features all the details people need to
know about how to register a death and many of the other things that need to be organised
at a difficult time. As part of the Kent Registration Service, the Council have unique distribution via
its Register Offices, and it has agreements in place for distribution across Kent hospitals
and hospices. Approx 15000 copies are printed each November Circa .
Advertising Revenue:
All of the above are produced at no cost to the Kent County Council. The service provider will generate income from advertising sold to feature in the above platforms and publications. The service provider is required to pay the Kent County Council a fixed percentage of all advertising revenue generated, the percentage amount will be as per the offer made in their bid. The remainder of the revenue will be kept by the service provider to cover overhead costs and profit.
two.2.5) Award criteria
Quality criterion - Name: Highest Revenue Percentage (payable to the Kent County Council). / Weighting: 100
Price - Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-011937
Section five. Award of contract
Contract No
SC21098 A Kentish Ceremony Magazine, Website, & Bereavement Guide
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 August 2022
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sideways Media Ltd.
S.11 Coachworks, Dover Place,
Ashford, Kent
TN24 1HU
Country
United Kingdom
NUTS code
- UKJ4 - Kent
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £400,000 / Highest offer: £700,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Kent County Council
Invicta House, County Road,
Maidstone
ME14 1XQ
Country
United Kingdom