Section one: Contracting authority
one.1) Name and addresses
Kent County Council
Sessions House
Maidstone
ME14 1XQ
Country
United Kingdom
NUTS code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SC21098 A Kentish Magazine, Website, and Kent Bereavement Guide
Reference number
DN611253
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
Libraries, Registration and Archives (LRA) is the part of Kent County Council that deals with the registration of births, deaths, marriages, and civil partnerships. Since the 1994 Marriage Act, the service has provided licences to private venues across the county so that civil marriages can take place within them.
The Council requires a publisher for the following outlets:
· A magazine, used to promote the services (A Kentish Ceremony Magazine)
· A website, used to promote the services (www.akentishceremony.com)
A Bereavement Guide, that features all the details people need to know about how to register a death, and many of the other things that need to be organised at a difficult time.
two.1.5) Estimated total value
Value excluding VAT: £420,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
Magazine (A Kentish Ceremony Magazine):
One of the most successful marketing channels has been the creation of ‘A Kentish Wedding Magazine’ in 1997. This magazine, now called A Kentish Ceremony Magazine, is now available quarterly and covers a mixture of information about the service’s ceremonies, an index and map containing all the Approved Premises available in the county, advertising for appropriate suppliers, wedding fayre diary, articles and editorial.
The magazine is distributed in several exclusive ways including via the service’s Register Offices, Libraries, website, and through a number of wedding fayres and events referred to above - which the service’s staff often attend.
The magazine will be published quarterly in an A4 format and will include a range of content to promote:
• Kentish Wedding ceremonies and venues
• Kentish Partnership ceremonies and venues
• Kentish Welcoming ceremonies and venues
• Kentish Renewal of Vows ceremonies and venues
• Kent Register Offices
The magazine is currently produced at no cost to The Registration Service, and this is intended to continue. There are no charges for postage of the magazine and there are no charges for the delivery of the magazine to multiple locations.
Website (akentishceremony.com):
The akentishceremony.com website continues to go from strength-to-strength with a high number of unique visitors per year.
Following a one-off payment for website improvements in 2019, The Council does not pay for the management of the website.
Bereavement Guide:
Our Bereavement Guide is an annual publication that features all the details people need to know about how to register a death and many of the other things that need to be organised at a difficult time. As part of the Kent Registration Service, we have unique distribution via our Register Offices, and we have agreements in place for distribution across Kent hospitals and hospices. We normally print in November Circa 15000 copies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £420,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 June 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
15 June 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
All communications must be via the messaging facility.
Tenders will not be accepted by any other route that the 'Kent Business Portal'.
Clarifications can be posted via the Kent Business Portal messaging facility, by the 9th June 2022, 12:00 noon
six.4) Procedures for review
six.4.1) Review body
Kent County Council
Sessions House
Maidstone
ME14 1XQ
Country
United Kingdom