Section one: Contracting authority
one.1) Name and addresses
Scottish Borders Council
Council HQ
Newtown St Boswells
TD6 0SA
Contact
N/A
procurement@scotborders.gov.uk
Telephone
+44 1835824000
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00394
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Day Services for Adults with Learning Disabilities
Reference number
1000904
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
The requirement is for day service provision for Adults with Learning Disabilities (AWLD) and/or autism across the Scottish Borders.
The procurement is being carried out in accordance with requlations 74-76 of the Public Contracts (Scotland) Regulations 2015 under the "The Light Touch Regime".
two.1.5) Estimated total value
Value excluding VAT: £12,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
two.2) Description
two.2.1) Title
Lot 1 - Tweeddale - Green Gardens
Lot No
1
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
The requirement is for day service provision for Adults with Learning Disabilities (AWLD) and/or autism across the Scottish Borders. Day services provide tailored activities and development opportunities for AWLD in a safe environment with the aim of supporting them to develop their social skills, employability, to gain new experiences, and live independently in the community. Importantly, day services also provide respite for carers and family members. The day service is a mixture of buildings-based support and outside activities.
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Eildon
Lot No
2
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
The requirement is for day service provision for Adults with Learning Disabilities (AWLD) and/or autism across the Scottish Borders. Day services provide tailored activities and development opportunities for AWLD in a safe environment with the aim of supporting them to develop their social skills, employability, to gain new experiences, and live independently in the community. Importantly, day services also provide respite for carers and family members. The day service is a mixture of buildings-based support and outside activities.
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Teviot & Liddesdale - Katherine Elliot Centre
Lot No
3
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
The requirement is for day service provision for Adults with Learning Disabilities (AWLD) and/or autism across the Scottish Borders. Day services provide tailored activities and development opportunities for AWLD in a safe environment with the aim of supporting them to develop their social skills, employability, to gain new experiences, and live independently in the community. Importantly, day services also provide respite for carers and family members. The day service is a mixture of buildings-based support and outside activities.
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Berwickshire - Lanark Lodge
Lot No
5
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
The requirement is for day service provision for Adults with Learning Disabilities (AWLD) and/or autism across the Scottish Borders. Day services provide tailored activities and development opportunities for AWLD in a safe environment with the aim of supporting them to develop their social skills, employability, to gain new experiences, and live independently in the community. Importantly, day services also provide respite for carers and family members. The day service is a mixture of buildings-based support and outside activities.
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Cheviot - Rutherford Square & Jedburgh Day Centre
Lot No
4
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKM91 - Scottish Borders
two.2.4) Description of the procurement
The requirement is for day service provision for Adults with Learning Disabilities (AWLD) and/or autism across the Scottish Borders. Day services provide tailored activities and development opportunities for AWLD in a safe environment with the aim of supporting them to develop their social skills, employability, to gain new experiences, and live independently in the community. Importantly, day services also provide respite for carers and family members. The day service is a mixture of buildings-based support and outside activities.
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
All personnel (staff & volunteers) who will have contact with clients will be required to have a PVG prior to any contact.
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
4a.1 - Professional & Trade Registers. Provider must be registred with the Care Inspectorate.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.11) Main features of the award procedure
The Contract will be awarded on the basis of the Most Economically Advantageous Tender with 30% of the overall evaluation score given to price and 70% of the overall evaluation score given to quality (cost:quality ratio).
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 November 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
B ECONOMIC AND FINANCIAL STANDING:
Providers will be subject to a Credit Safe check to assess the economic financial standing. The providers will be required to co-operate with the Council and be asked to provide copies of their last 2 years financial audited accounts and up to date management accounts to assist with this process.
4B.5.1b Employer's liability insurance with a limit of indemnity of not less than 10,000,000GBP
4B.5.2 Public liability insurance with a limit of indemnity of not less than 10,000,000GBP
4B.5.3 Professional Indemity insurance with a limit of indemity of not less than 5,000,000GBP
SPD 4D - QUALITY MANAGEMENT PROCEDURES
Quality Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent)
OR
2. The bidder must have the following:
a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
HEALTH AND SAFETY
The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent).
OR
4a The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.
Note - Organisations with fewer than five employees are not required by law to have a documented policy statement.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 45489. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
No sub contract clause required due to type of service.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
SBC Adding Value to Communities through Procurement Policy
In March 2014 Scottish Borders Council approved an ‘Adding Value to Communities through Procurement’ Policy which introduced a Council wide approach intended to secure the maximum social, economic and environmental benefits from council procurement exercises within the current legal framework.
As part of this policy Scottish Borders Council is committed to securing Community Benefit from third party contracts and will require the successful bidder to work with them, as part of the delivery of the contact in transforming the community in a sustainable manner.
The types of community benefits tenderers might consider relevant to this contract could include;
- Providing training or work experience opportunities for young or unemployed people.
- Awareness raising activities in secondary schools and colleges.
- Engaging with community groups to raise awareness or provide support for events or projects
(SC Ref:705422)
six.4) Procedures for review
six.4.1) Review body
Jedburgh Sherriff Court and Justice of the Peace Court
Castlegate
Jedburgh
TD8 6AR
Telephone
+44 1835863231
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Scottish Borders Council will incorporate a minimum 10 day standstill period at the point of information on the award of the contract is communicated to tenderers. The Public Contract (Scotland) Regulations 2015 (SSI,2015No446)provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rule to take action in the Sherriff Court or Court of Session.
A claim for an ineffectiveness order must be made within 30 days of the Contract Award being published on the OJEU or within 30 days of the date to those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.