Section one: Contracting authority
one.1) Name and addresses
Business Services Organisation I T S
Centre House,79 Chichester Street
BELFAST
BT14JE
Contact
Catherine Fegan
Telephone
+44 2895362561
Country
United Kingdom
Region code
UKN06 - Belfast
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NI Regional Theatre Management System Support
Reference number
STA10743
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
he Regional Theatre Management System (RTMS) has been operational since April 2007 and is used extensively both at Trust and Regional levels as a vital information tool that assists with Strategic Service Changes and Productivity Improvements. This is achieved through the use of data provided from the system to monitor such aspects as the utilisation of theatres and the patient experience through the monitoring of patient procedure cancellations.
RTMS provides the Trusts with vital information to monitor their Service Level Agreements and Key Performance Indicators against HSCB targets.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,144,130
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Regional Theatre Management System (RTMS) has been operational since April 2007 and is used extensively both at Trust and Regional levels as a vital information tool that assists with Strategic Service Changes and Productivity Improvements. This is achieved through the use of data provided from the system to monitor such aspects as the utilisation of theatres and the patient experience through the monitoring of patient procedure cancellations.
RTMS provides the Trusts with vital information to monitor their Service Level Agreements and Key Performance Indicators against HSCB targets.
The extension of support for the existing system is essential to ensure continued effective use of the system and support of the associated service until the point at which it can be replaced by the encompass solution. It is also required to facilitate transition management from the legacy system to the encompass solution including potential support for decommissioning and data retention/disposal requirements.
In assessing the options, BSO has confirmed with the HSC Trusts the continuing need for and commitment to the use and exploitation of the RTMS for the foreseeable future (and for at least 5 years).
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
The Regional Theatre Management System (RTMS) has been operational since April 2007 and is used extensively both at Trust and Regional levels as a vital information tool that assists with Strategic Service Changes and Productivity Improvements. This is achieved through the use of data provided from the system to monitor such aspects as the utilisation of theatres and the patient experience through the monitoring of patient procedure cancellations.
RTMS provides the Trusts with vital information to monitor their Service Level Agreements and Key Performance Indicators against HSCB targets.
The extension of support for the existing system is essential to ensure continued effective use of the system and support of the associated service until the point at which it can be replaced by the encompass solution. It is also required to facilitate transition management from the legacy system to the encompass solution including potential support for decommissioning and data retention/disposal requirements.
In assessing the options, BSO has confirmed with the HSC Trusts the continuing need for and commitment to the use and exploitation of the RTMS for the foreseeable future (and for at least 5 years).
Newgate Technology owns the intellectual property rights to the software therefore are the only suppliers who can provide the support BSO requires going forward.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
STA10743
Title
NI Regional Theatre Management System Support
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 September 2022
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Newgate Technology
Inverkeithing
Country
United Kingdom
NUTS code
- UKM72 - Clackmannanshire and Fife
Companies House
SC109386
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,144,130
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Business Services Organisation
Belfast
Country
United Kingdom