Section one: Contracting authority
one.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
Contact
Manjit Nagra
manjitnagra@warwickshire.gov.uk
Telephone
+44 1926412026
Country
United Kingdom
Region code
UKG13 - Warwickshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
www.warwickshire.gov.uk/procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Refresh - Community Short Breaks for Children with Disabilities in South Warwickshire
Reference number
WCC- 17133
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Warwickshire County Council is seeking tenders for their Community Short Breaks for Children with Disabilities in South Warwickshire. The services will operate under a framework agreement.
The provision of short breaks is a statutory requirement that requires local authorities to provide access to services that are designed to assist individuals who provide care for children with disabilities to continue to do so, or to do so more effectively, by giving them breaks from caring. The local authority must offer short breaks as part of a preventative model in keeping families together, preventing family breakdown and preventing Children and Young People with disabilities becoming children looked after.
The service is required for Children and Young People with a disability who are eligible for social care support where the assessment of need has identified an individual and their family/carer would benefit from access to short break services.
The overall aim of the framework is to facilitate the delivery of a range of short break services for eligible customers with a disability. It is anticipated that having clearly identifiable lots will lead to increased choice and meeting need at times when families need it most, this in turn will lead to timely access to short breaks opportunities for children and their families. Short breaks will focus on personal and community assets to support customer choice, control, and increased independence. Parent/Carers will benefit by receiving respite that will enable them to focus on their own health, well-being and daily living needs.
two.1.5) Estimated total value
Value excluding VAT: £100,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Preparing for Adulthood
Lot No
1
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Generally within the County Council boundaries of Warwickshire County Council and Coventry City Council but also may be outside the boundaries.
two.2.4) Description of the procurement
The focus of the service is to enable Children and Young People with disabilities (Age 15+) to work towards individualised, person-centred Outcomes with appropriate support to access their local community, preparing them effectively for adulthood by supporting them to partake in age-appropriate activities. The Provider will then deliver support to identify and access appropriate community-based opportunities that will enable the achievement of agreed life-skills/independence/preparing for adulthood outcomes.
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
16
two.2.14) Additional information
The contract term will be from 1st December 2023 to 31st March 2025
two.2) Description
two.2.1) Title
Community Short Breaks
Lot No
2
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Generally within the County Council boundaries of Warwickshire County Council and Coventry City Council but also may be outside the boundaries
two.2.4) Description of the procurement
The focus of the service is to promote independence, social inclusion, safe care, positive risk taking, and general wellbeing of the Children and Young People and their family.
Support may be delivered within an individual's family home and they may be supported to access the community, e.g. to take part in activities of interest. These breaks can be provided in planned or emergency situations and accessed individually or in groups. Individual support can include 1:1 in the community or group activities (including 1:1 support). Short breaks will normally take place as holiday schemes, weekend clubs, after school clubs and evening sessions.
There will be an expectation that providers will need to offer a more holistic support offer at times throughout an individual's support package, this could be due to varying personal family circumstances. However, the child's needs will remain the focus of the support.
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
16
two.2.14) Additional information
The contract term will be from 1st December 2023 to 31st March 2025
two.2) Description
two.2.1) Title
Specialist Short Breaks
Lot No
3
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Generally within the County Council boundaries of Warwickshire County Council and Coventry City Council but also may be outside the boundaries.
two.2.4) Description of the procurement
The focus of the service is to promote independence, social inclusion, safe care, positive risk taking, and general wellbeing of the Children and Young People and their family. Support may be delivered within an individual's family home and they may be supported to access the community, e.g. to take part in activities of interest. These breaks can be provided in planned or emergency situations and accessed individually or in groups. This support will specialise in complex behaviors and 2:1 support. Short breaks will normally take place as holiday schemes, weekend clubs, after school clubs and evening sessions.
There will be an expectation that providers will need to offer a more holistic support offer at times throughout an individual's support package, this could be due to varying personal family circumstances. However, the child's needs will remain the focus of the support.
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
16
two.2.14) Additional information
The contract term will be from 1st December 2023 to 31st March 2025
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
All as detailed in the tender documentation.
The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on its own
evaluation of the Tenderers most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer
Section four. Procedure
four.1) Description
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at: www.legislation.gov.uk/uksi/2015/102/contents/made
four.1.11) Main features of the award procedure
All as detailed in the tender documentation
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 October 2023
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council and partners, potential changes in legislation and the changing demands placed on the Council by its customers. These changes may include (but are not limited to): -
• Increases or decreases in funding - this will usually be due to reductions or additions in
budget allocations as part of the Council and partners' budget setting processes, It may also
be as a consequence of additional funding streams which were unknown at the time of
awarding the contract but which are provided to increase the volume of services delivered.
• • Changes in legislation that may for example require the inclusion of new customer groups
• The identification of additional service recipients, not originally captured by the scope of
the contract
Opportunities offered by emerging/ new technologies
• Ongoing performance monitoring indicating a change required in allocations made for each
service element from the overall funding amount
Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system (if they haven't previously done so) in order to be able to express an interest in the project and download documents. The web address for CSW-JETS is
www.csw-jets.co.uk. Registration and use of CSW-JETS is free.
If you are having trouble registering with CSW-JETS please email us at procurement@warwickshire.gov.uk