Section one: Contracting authority
one.1) Name and addresses
Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Oldbury
B69 3DB
Contact
Michelle Hackwood
michelle_hackwood@sandwell.gov.uk
Country
United Kingdom
NUTS code
UKG3 - West Midlands
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sandwellmbc
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sandwellmbc
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Sandwell Funeral Services and Coroners Transportation for the Black Country
Reference number
SMBC 22079
two.1.2) Main CPV code
- 98370000 - Funeral and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Sandwell as the relevant authority for the Black Country Coroners Service provides services relating to the transportation of bodies on behalf of the Coroner.In addition, Sandwell MBC recognises the profound impact bereavement has on families and the importance of the funeral as part of a healthy grieving process.Through its Registration Services the authority provides a suite of funeral related services for the inhabitants of the borough and those organisations and families who chose to use its excellent facilities. The arrangement of funerals for those where no arrangements are being made, the Public Health funeral, and the provision of a low cost funeral service for those families who choose to use this service.The tender is therefore offered as four Lots as detailed below and suppliers may bid for all or individual Lots:Lot 1 – Coroners Transportation – Sandwell Lot 2 – Coroners Transportation – Dudley Lot 3 – Coroners Transportation – Walsall Lot 4 – Sandwell Funeral Servi
two.1.5) Estimated total value
Value excluding VAT: £520,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 – Coroners Transportation – Sandwell
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
Sandwell as the relevant authority for the Black Country Coroners Service provides services relating to the transportation of bodies on behalf of the Coroner. In addition, Sandwell MBC recognises the profound impact bereavement has on families and the importance of the funeral as part of a healthy grieving process. Through its Registration Services the authority provides a suite of funeral related services for the inhabitants of the borough and those organisations and families who chose to use its excellent facilities. The arrangement of funerals for those where no arrangements are being made, the Public Health funeral, and the provision of a "low cost" funeral service for those families who choose to use this service.The tender is therefore offered as four Lots as detailed below and suppliers may bid for all or individual Lots:Lot 1 – Coroners Transportation – Sandwell Lot 2 – Coroners Transportation – Dudley Lot 3 – Coroners Transportation – Walsall Lot 4 – Sandwell Funeral Services (Including a Public Health Funeral and Sandwell’s "low cost" funeral service)Contract PeriodThe contract period for all Lots will be from 1 January 2023 to 31 December 2026The closing date for this opportunity is 12 October 2022 at 15:00 hours.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract will be re-tendered in 4 years time
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 – Coroners Transportation – Dudley
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
Sandwell as the relevant authority for the Black Country Coroners Service provides services relating to the transportation of bodies on behalf of the Coroner. In addition, Sandwell MBC recognises the profound impact bereavement has on families and the importance of the funeral as part of a healthy grieving process. Through its Registration Services the authority provides a suite of funeral related services for the inhabitants of the borough and those organisations and families who chose to use its excellent facilities. The arrangement of funerals for those where no arrangements are being made, the Public Health funeral, and the provision of a "low cost" funeral service for those families who choose to use this service.The tender is therefore offered as four Lots as detailed below and suppliers may bid for all or individual Lots:Lot 1 – Coroners Transportation – Sandwell Lot 2 – Coroners Transportation – Dudley Lot 3 – Coroners Transportation – Walsall Lot 4 – Sandwell Funeral Services (Including a Public Health Funeral and Sandwell’s "low cost" funeral service)Contract PeriodThe contract period for all Lots will be from 1 January 2023 to 31 December 2026The closing date for this opportunity is 12 October 2022 at 15:00 hours.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract will be re-tendered in 4 years time
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 – Coroners Transportation – Walsall
Lot No
Lot 3
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
Sandwell as the relevant authority for the Black Country Coroners Service provides services relating to the transportation of bodies on behalf of the Coroner. In addition, Sandwell MBC recognises the profound impact bereavement has on families and the importance of the funeral as part of a healthy grieving process. Through its Registration Services the authority provides a suite of funeral related services for the inhabitants of the borough and those organisations and families who chose to use its excellent facilities. The arrangement of funerals for those where no arrangements are being made, the Public Health funeral, and the provision of a "low cost" funeral service for those families who choose to use this service. The tender is therefore offered as four Lots as detailed below and suppliers may bid for all or individual Lots:Lot 1 – Coroners Transportation – Sandwell Lot 2 – Coroners Transportation – Dudley Lot 3 – Coroners Transportation – Walsall Lot 4 – Sandwell Funeral Services (Including a Public Health Funeral and Sandwell’s "low cost" funeral service)Contract PeriodThe contract period for all Lots will be from 1 January 2023 to 31 December 2026The closing date for this opportunity is 12 October 2022 at 15:00 hours.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract will be re-tendered in 4 years time
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 – Sandwell Funeral Services (Including a Public Health Funeral and Sandwell’s low cost funeral service)
Lot No
Lot 4
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
Sandwell as the relevant authority for the Black Country Coroners Service provides services relating to the transportation of bodies on behalf of the Coroner. In addition, Sandwell MBC recognises the profound impact bereavement has on families and the importance of the funeral as part of a healthy grieving process. Through its Registration Services the authority provides a suite of funeral related services for the inhabitants of the borough and those organisations and families who chose to use its excellent facilities. The arrangement of funerals for those where no arrangements are being made, the Public Health funeral, and the provision of a "low cost" funeral service for those families who choose to use this service.The tender is therefore offered as four Lots as detailed below and suppliers may bid for all or individual Lots:Lot 1 – Coroners Transportation – Sandwell Lot 2 – Coroners Transportation – Dudley Lot 3 – Coroners Transportation – Walsall Lot 4 – Sandwell Funeral Services (Including a Public Health Funeral and Sandwell’s "low cost" funeral service)Contract PeriodThe contract period for all Lots will be from 1 January 2023 to 31 December 2026The closing date for this opportunity is 12 October 2022 at 15:00 hours.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract will be re-tendered in 4 years time
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to ITT Documents
three.1.2) Economic and financial standing
List and brief description of selection criteria
Please refer to ITT Documents
Minimum level(s) of standards possibly required
Please refer to ITT Documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
Please refer to ITT Documents
Minimum level(s) of standards possibly required
Please refer to ITT Documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Not Applicable
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 October 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
12 October 2022
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents. In Order to View the On-Line Questionnaire and Submit a Tender, you will be required to` Opt-In`. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the `Guidance for Suppliers` section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system, please contact the In-tend support team on 0844 272 8810.
six.4) Procedures for review
six.4.1) Review body
The High Court of England
Royal Court of Justice the Strand
London
WC2A 2LL
Country
United Kingdom