Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
Spur B2, Building 405, MOD Corsham,
Corsham
SN13 9NR
Contact
Tom Ford
Country
United Kingdom
NUTS code
UKK15 - Wiltshire CC
Internet address(es)
Main address
https://www.gov.uk/government/organisations/ministry-of-defence
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Managed Print Service
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of a Managed Print Service to fixed locations within the UK and overseas on the MODNET Official domain.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £35,532,676.62
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This procurement has been conducted by Further Competition under Lot 3 (Managed Print and Content Services), of the Crown Commercial Service framework RM3781 (Multifunctional Devices, Managed Print and Content Services and Records and Information Management).
The MOD has a requirement for a Managed Print Service (MPS) for an initial five-year term, with an option to extend for a further two years. MPS delivers the capability to print, scan and copy to all users in fixed base locations on the MODNET Official domain. The existing mixed fleet of MOD owned printers (circa 46,000 devices), do not have multi-function capability, i.e. they Print only. The print estate is large and geographically dispersed (circa. 1000 sites) in the UK and overseas fixed bases.
The supplier is required to undertake an audit of the current print estate, to facilitate rationalisation in accordance with the MPS print policy. The supplier shall support the existing print estate during implementation of the Managed Print Service, which will include the roll out of new Multi-Functional Devices to fixed locations, as well as removing and disposing of all legacy printers. The supplier shall provide ongoing support to the Multi-Functional Devices, along with the provision of consumables (excluding paper), as part of the Managed Print Service.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Price - Weighting: 60%
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a two year period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2016/S 151-274459
Section five. Award of contract
Contract No
701705457
Title
Managed Print Service
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 September 2021
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Xerox (UK) Limited
Building 4 Uxbridge Business Park, Sanderson Road,
Uxbridge
UB8 1DH
Country
United Kingdom
NUTS code
- UKI7 - Outer London – West and North West
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £35,532,676.62
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Ministry of Defence
Spur B2, Building 405, MOD Corsham
Corsham
SN13 9NR
Country
United Kingdom