Section one: Contracting authority
one.1) Name and addresses
Bristol City Council
Bristol City Council, P O Box 3176
BRISTOL
BS3 9FS
Contact
Ms Lucy Ford
Country
United Kingdom
NUTS code
UKK11 - Bristol, City of
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=03a18bb4-4016-ec11-810e-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=03a18bb4-4016-ec11-810e-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BSH/ENR/Provision of Retrofit Assessment, Coordination and EPC Surveys of properties in Bristol, North Somerset and Bath and North East Somerset
Reference number
DN569826
two.1.2) Main CPV code
- 71000000 - Architectural, construction, engineering and inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
Bristol City Council requires the services of a contractor for the provision of Energy Performance Certificates (EPCs), Retrofit Assessments and Retrofit Coordination. These services will support a range of energy efficiency projects in domestic properties across Bristol, with some work within the administrative areas of North Somerset Council and Bath and North East Somerset Council.
Through the application of Energy Company Obligation (ECO) funding, new heating systems are being installed alongside loft and cavity wall insulation using a fabric first approach. This project requires both pre-installation and post-installation EPCs to be completed, along with the services of a Retrofit Assessor and Retrofit Coordinator to continue delivering the Warm Homes Fund in accordance with PAS2035 requirements.
The Council has reviewed and upgraded its payment processes with a view to achieving greater efficiency in paying its suppliers and as such improving its relationship with them. As a result, the Council is now able to offer a Supplier Incentive Scheme. Further details are set out in the tender documents.
Under this contract the contractor and their supply chain will be required to actively
participate in the achievement of the Contracting Authority’s social, economic and
environmental objectives. Accordingly, contract documents may relate to social, economic
and environmental considerations.
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
two.2.4) Description of the procurement
Under this contract, the roles of Retrofit Assessor and Retrofit Coordinator may be fulfilled by the same person or two different people per property. However, to ensure the best outcomes for the customer, no installations will take place under this EPC, Retrofit Assessment and Retrofit Coordination Contract.
Services to be Provided, but not Limited to
• Pre-install Warm Homes Fund and ECO EPCs
• Pre-install LAD EPCs, and post-install EPCs across all projects
• Retrofit assessments for the Warm Homes Fund and ECO
• Create improvement option evaluation
• Develop medium term plan
• Sign off on retrofit design
• On-site quality checks
• TrustMark lodgements
• Post install monitoring and evaluation outcome
• Use Core Logic software (PAS Hub) to upload documents and request Installer amendments as applicable throughout the process
• Any other key responsibilities within the PAS2035 process to ensure compliance
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The contract period is for one year with the option to extend for a further year.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 November 2021
Local time
12:00pm
Place
Tender submissions will be unsealed electronically via the ProContract portal.
Information about authorised persons and opening procedure
Submissions will be unsealed by an officer of the Strategic Procurement and Supplier
Relations Service.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Bristol District Registry of the High Court
Grey Friars, Lewins Mead
Bristol
BS1 2NR
Country
United Kingdom