- Scope of the procurement
- Lot 1.1. Patient Catering - Production Kitchen
- Lot 1.2. Patient Catering - Cook Chill, Cook Freeze, and Steam
- Lot 2.1. Retail and Hospitality - Retail
- Lot 2.2. Retail and Hospitality - Hospitality
- Lot 3. Food Buy
- Lot 4. Consumables
- Lot 5.1. Public Sector Catering - Education
- Lot 5.2. Public Sector Catering - Local Government
- Lot 6.1. Catering Equipment - Domestic
- Lot 6.2A. Catering Equipment - Commercial Fridges / Freezers
- Lot 6.2B. Catering Equipment - Commercial Ovens / Cookers
- Lot 6.2C. Catering Equipment - Commercial Combination Ovens
- Lot 6.2D. Catering Equipment - Commercial Servery and Display
- Lot 6.2E. Catering Equipment - Commercial Dishwashers
- Lot 6.3. Catering Equipment - Service and Maintenance
- Lot 7. Porterage
Section one: Contracting authority
one.1) Name and addresses
NHS Shared Business Services Limited
Three Cherry Trees Lane Hemel Hempstead
Hertfordshire
HP2 7AH
Contact
Brendan Griffin-Ryan
nsbs.estatesfacilities@nhs.net
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
05280446
Internet address(es)
Main address
Buyer's address
https://www.sbs.nhs.uk/proc-construction-estates-frameworks
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.surveymonkey.co.uk/r/8GPF7MG
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Other type
Public Sector Framework Provider https://www.sbs.nhs.uk/nhs-sbs-about-us
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHS SBS CATERING FRAMEWORK (SBS10507)
Reference number
SBS10507
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Shared Business Services Limited (NHS SBS) act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework Agreement.
NHS Shared Business Services intends to put in place a Framework Agreement for the provision of Catering and Associated Products and Services to be used by NHS SBS Approved Organisations, for the following Lots:
Lot 1 - Patient Catering:
Lot 1.1 - Production Kitchen
Lot 1.2 - Cook Chill, Cook Freeze, and Steam
Lot 2 - Retail and Hospitality:
Lot 2.1 - Retail
Lot 2.2 - Hospitality
Lot 3 - Food Buy
Lot 4 - Consumables
Lot 5 - Public Sector Catering:
Lot 5.1 - Education
Lot 5.2 - Local Government
Lot 6 - Catering Equipment:
Lot 6.1 - Domestic
Lot 6.2 - Commercial:
• Lot 6.2A - Fridges / Freezers
• Lot 6.2B - Ovens / Cookers
• Lot 6.2C - Combination Ovens
• Lot 6.2D - Servery and Display
• Lot 6.2E - Dishwashers
Lot 6.3 - Service and Maintenance
Lot 7 - Porterage
Our Approved Organisation list can be found on:
https://www.sbs.nhs.uk/proc-framework-agreements-support
We are committed to working with suppliers who are dedicated to Sustainability and Social Value and there will be a significant weighting on these elements in the tender.
This PIN Notice is seeking expressions of interest and responses to our RFI document from interested suppliers, this will help shape our new Framework Agreement and ensure it is reflective of the best practices that exist across the supply market.
two.1.5) Estimated total value
Value excluding VAT: £225,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The contracting authority reserves the right to award contracts combining the following Lots or groups of Lots:
The Lot structure is indicative at this stage and will be confirmed in any resultant Contract Notice.
Tenders may be submitted for all lots.
two.2) Description
two.2.1) Title
Patient Catering - Production Kitchen
Lot No
1.1
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of catering to patients which is produced on site in the kitchen.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Patient Catering - Cook Chill, Cook Freeze, and Steam
Lot No
1.2
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of catering to patients which is cooked off site and then chilled / froze or steamed, and then heated before being served to patients.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live in early 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Retail and Hospitality - Retail
Lot No
2.1
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of refreshments, hot and cold food snacks, and non-food items such as newspapers, magazines, and small retail items sold on a retail basis.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Retail and Hospitality - Hospitality
Lot No
2.2
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of a food service offer provided on a hospitality basis.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Food Buy
Lot No
3
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of a food buy service including sandwiches, coffee, and ingredients.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Consumables
Lot No
4
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision to purchase consumables including cutlery, plates, crockery, food safe cleaning consumables, napkins, etc.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Public Sector Catering - Education
Lot No
5.1
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of catering to schools, academies, and universities.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Public Sector Catering - Local Government
Lot No
5.2
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of catering to local authorities.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Catering Equipment - Domestic
Lot No
6.1
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of domestic catering equipment.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Catering Equipment - Commercial Fridges / Freezers
Lot No
6.2A
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of commercial fridges and freezers.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Catering Equipment - Commercial Ovens / Cookers
Lot No
6.2B
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of commercial ovens and cookers.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Catering Equipment - Commercial Combination Ovens
Lot No
6.2C
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of commercial combination ovens.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Catering Equipment - Commercial Servery and Display
Lot No
6.2D
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of commercial servery and display equipment.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Catering Equipment - Commercial Dishwashers
Lot No
6.2E
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Supply of commercial dishwashers.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Catering Equipment - Service and Maintenance
Lot No
6.3
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Servicing and maintenance of catering equipment.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.2) Description
two.2.1) Title
Porterage
Lot No
7
two.2.2) Additional CPV code(s)
- 55520000 - Catering services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provision of porterage services in a healthcare environment.
two.2.14) Additional information
Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
two.3) Estimated date of publication of contract notice
21 February 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
This Prior Information Notice (PIN) is to signal an intention to commence market engagement with those within the Catering market.
Please complete the RFI (Request for Information) by following the Survey Monkey link provided within section I.3, by Friday 13th of October 2023, 17:00pm. This link will enable you to complete an electronic version of the Request for Information (RFI). If you have any difficulty completing the RFI and would like to receive it in an alternative format, please email nsbs.estatesfacilities@nhs.net with 'RFI Request 'Catering' in the subject line.
NHS Shared Business Services Limited (NHS SBS) reserves the right to withdraw this notice at any time. NHS SBS is not bound to accept any proposals submitted by Bidders and is not liable for any costs incurred as a result of Bidders engaging with this process. This early market engagement exercise does not guarantee that a Procurement will take place and NHS SBS reserves the right to defer from any Procurement entirely.
NHS SBS intends to hold market engagement sessions during October 2023 and November 2023 with industry experts and suppliers interested in potentially bidding for the resulting Framework Agreement.