- Scope of the procurement
- Lot A. Lat A - Cars
- Lot B - Mini-Buses
- Lot C - Light Commercial Vehicles
- Lot D - Refuse Collection Vehicles
- Lot E - Sweepers and Gully Emptiers
- Lot F - HGV Tippers & Loaders
- Lot G - HGV Winter Maintenance Vehicles
- Lot W - Master Vendor Vehicle Rental
- Lot X - Flexi Vehicle Rental
- Lot Y - Vehicle Club Rental Schemes - Business to Business
- Lot Z - Vehicle Club Rental Schemes - Business to Business + Public Usage
Section one: Contracting authority
one.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
LEICESTER
LE19 1ES
Contact
Place & Environment Procurement Team
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Authority Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
271_24 Vehicle Rental (Self-Drive)
Reference number
271_24
two.1.2) Main CPV code
- 60100000 - Road transport services
two.1.3) Type of contract
Services
two.1.4) Short description
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a wide spectrum of vehicle types (ranging from small cars and vans through to heavier specialist vehicles) from a choice of service providers. The framework to be established is intended to meet the requirements of local government and public sector bodies.
To tender:
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '271_24' (via "View Opportunities" from the 'EastMidsTenders' Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen, once an Expression of interest has been completed).
two.1.5) Estimated total value
Value excluding VAT: £100,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lat A - Cars
Lot No
A
two.2.2) Additional CPV code(s)
- 34110000 - Passenger cars
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of small, medium or large passenger cars, powered by various fuel types, from a choice of service providers. The framework to be established is intended to meet the requirements of local government and public sector bodies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £18,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.
two.2) Description
two.2.1) Title
Lot B - Mini-Buses
Lot No
B
two.2.2) Additional CPV code(s)
- 34110000 - Passenger cars
- 34120000 - Motor vehicles for the transport of 10 or more persons
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of mini-buses, from 9 seat light mini-buses to larger vehicles with capacity to carry wheelchair passengers, from a choice of service providers. The framework to be established is intended to meet the requirements of local government and public sector bodies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.
two.2) Description
two.2.1) Title
Lot C - Light Commercial Vehicles
Lot No
C
two.2.2) Additional CPV code(s)
- 34113000 - 4-wheel-drive vehicles
- 34130000 - Motor vehicles for the transport of goods
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of light commercial vehicles, including vans, trucks and tippers, from a choice of service providers. The framework to be established is intended to meet the requirements of local government and public sector bodies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £34,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.
two.2) Description
two.2.1) Title
Lot D - Refuse Collection Vehicles
Lot No
D
two.2.2) Additional CPV code(s)
- 34144510 - Vehicles for refuse
- 34144511 - Refuse-collection vehicles
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of refuse collection vehicles, from 7.5 tonnes GVW upwards, from a choice of service providers. The framework to be established is intended to meet the requirements of local government and public sector bodies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.
two.2) Description
two.2.1) Title
Lot E - Sweepers and Gully Emptiers
Lot No
E
two.2.2) Additional CPV code(s)
- 34144410 - Gully emptiers
- 34144430 - Road-sweeping vehicles
- 34144431 - Suction-sweeper vehicles
- 34921100 - Road sweepers
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of sweeper and suction vehicles of various weights, from a choice of service providers. The framework to be established is intended to meet the requirements of local government and public sector bodies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.
two.2) Description
two.2.1) Title
Lot F - HGV Tippers & Loaders
Lot No
F
two.2.2) Additional CPV code(s)
- 34134200 - Tipper trucks
- 34140000 - Heavy-duty motor vehicles
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of HGV tippers and loaders, from 7.5 tonnes GVW upwards, from a choice of service providers. The framework to be established is intended to meet the requirements of local government and public sector bodies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £3,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.
two.2) Description
two.2.1) Title
Lot G - HGV Winter Maintenance Vehicles
Lot No
G
two.2.2) Additional CPV code(s)
- 34140000 - Heavy-duty motor vehicles
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of winter maintenance vehicles of various weights, from a choice of service providers. The framework to be established is intended to meet the requirements of local government and public sector bodies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.
two.2) Description
two.2.1) Title
Lot W - Master Vendor Vehicle Rental
Lot No
W
two.2.2) Additional CPV code(s)
- 34110000 - Passenger cars
- 34136000 - Vans
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, following further competition, arrange for the rental of a wide spectrum of vehicles from a single service provider. The framework to be established is intended to meet the requirements of local government and public sector bodies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.
two.2) Description
two.2.1) Title
Lot X - Flexi Vehicle Rental
Lot No
X
two.2.2) Additional CPV code(s)
- 34110000 - Passenger cars
- 34136000 - Vans
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a range of vehicles on a month-by-month basis, from a choice of service providers. The framework to be established is intended to meet the requirements of local government and public sector bodies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.
two.2) Description
two.2.1) Title
Lot Y - Vehicle Club Rental Schemes - Business to Business
Lot No
Y
two.2.2) Additional CPV code(s)
- 34110000 - Passenger cars
- 34136000 - Vans
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a number of fully maintained 'pool' vehicles, for use by its employees as and when required. The framework to be established is intended to meet the requirements of local government and public sector bodies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.
two.2) Description
two.2.1) Title
Lot Z - Vehicle Club Rental Schemes - Business to Business + Public Usage
Lot No
Z
two.2.2) Additional CPV code(s)
- 34110000 - Passenger cars
- 34136000 - Vans
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This is to be a national framework arrangement, via which eligible public sector organisations across the UK, can arrange for the rental of a number of fully maintained 'pool' vehicles, for use by its employees and by members of the public, as and when required. The framework to be established is intended to meet the requirements of local government and public sector bodies.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
ESPO shall monitor the financial stability of the awarded service providers during the period of the framework by reference to credit ratings agency reports. ESPO shall obtain a credit score for the service providers on or before the framework start date as a base score and where a significant change in the credit score is identified over the life of the framework, ESPO reserves the right to investigate the reasons and, at its discretion, take appropriate action.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 September 2024
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.
ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
The Strand
LONDON
WC2A 2LL
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.