Section one: Contracting authority/entity
one.1) Name and addresses
DoJ Office of the Police Ombudsman NI
New Cathedral Buildings, 11 Church Street
BELFAST
BT1 1PG
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 4435612 DOJDAC 14/22 DoJ Police Ombudsman NI - Support and Maintenance of Case Handling System
Reference number
ID 4435612
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Office of the Police Ombudsman for NI (PONI) uses a bespoke case handling system to investigate the majority of its complaints and is the primary investigation system used within the office. PONI is placing this voluntary transparency notice to alert Economic Operators of its intention to award a contract to provide support and maintenance for its Case Handling System for 3 years (2 + 1 basis).
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £472,943.50
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The application is based on proprietary software developed by the supplier that PONI is entitled to use under license agreement. PONI do not own the Intellectual Property Rights IPR for the system. In addition, the system provides an integration point for multiple components including third party licences/products that make up the overall application and therefore reliance is solely on the supplier for upgrade and recurring support and maintenance of the system.
two.2.11) Information about options
Options: Yes
Description of options
One 12 month option to extend.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The Client is relying on derogations 32(2)(b)(ii) and 32(2)(b)(iii) of the PCRs 2015 (as amended) due to the absence of a competitive supplier for technical reasons and because the current supplier owns the propriety rights for the system.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
ID 4435612 DOJDAC 14/22
Title
ID 4435612 DOJDAC 14/22 DoJ PONI - Support and Maintenance of Case Handling System
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
9 September 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Withheld
BELFAST
BT3 9ED
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £472,943.50
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.
As above
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Public Contract Regulations 2015 provide for aggrieved parties who have.. been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The Contracting Authority will incorporate a standstill period (i.e. a minimum of 10 calendar days) before this contract is awarded..