Section one: Contracting authority
one.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
Telephone
+44 2920879648
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Fire Doors with option to fit at Talybont Court
Reference number
CU.1576.JP
two.1.2) Main CPV code
- 44221220 - Fire doors
two.1.3) Type of contract
Supplies
two.1.4) Short description
This tender opportunity is seeking to make an appointment for a manufacturer to fabricate and supply the identified fire door sets detailed within the appended schedules and design packs to align with the site works and permit the contractors to install the items.
The works form part of an ongoing refurbishment programme that seek to make improvements to fire safety measures to the university’s student accommodation assets
The university requirements and scope for fire door sets replacement works is based upon the Cardiff University’s “Silver fire door replacement scheme”. The university’s silver scheme is based upon a risk assessment approach for fire safety and forms part of the university’s overarching fire safety strategy improvement works.
The silver scheme approach seeks to replace flat entrance door sets, kitchen door sets and central circulation door sets, and plant door sets with new certified door sets.
The door sets are to be replaced and installed with certified door sets including the manufacture and installation to BM Trada Q mark (as noted above this is a supply only contract with the installation being procured under a different contract)
It is anticipated that all site works are to be undertaken during the summer period from mid-June through to late-August of 2024 while the identified assets are vacant over the summer period.
Tender package has been divided into 3no. lots as summarised below:-
Lot 1 Talybont North – supply only (188No. doors)
Lot 2 Talybont Court & Talybont South House 15 – Supply and fit (157No. doors)
Lot 3 – AtkinsRéalis doors – supply only (127No. doors)
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £434,718.73
two.2) Description
two.2.1) Title
Talybont North (Supply only)
Lot No
1
two.2.2) Additional CPV code(s)
- 44221220 - Fire doors
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
two.2.4) Description of the procurement
This tender opportunity is seeking to make an appointment for a manufacturer to fabricate and supply the identified fire door sets detailed within the appended schedules and design packs to align with the site works and permit the contractors to install the items.
The works form part of an ongoing refurbishment programme that seek to make improvements to fire safety measures to the university’s student accommodation assets
The university requirements and scope for fire door sets replacement works is based upon the Cardiff University’s “Silver fire door replacement scheme”. The university’s silver scheme is based upon a risk assessment approach for fire safety and forms part of the university’s overarching fire safety strategy improvement works.
The silver scheme approach seeks to replace flat entrance door sets, kitchen door sets and central circulation door sets, and plant door sets with new certified door sets.
The door sets are to be replaced and installed with certified door sets including the manufacture and installation to BM Trada Q mark (as noted above this is a supply only contract with the installation being procured under a different contract)
It is anticipated that all site works are to be undertaken during the summer period from mid-June through to late-August of 2024 while the identified assets are vacant over the summer period.
Tender package has been divided into 3no. lots as summarised below:-
Lot 1 Talybont North – supply only (188No. doors)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Talybont Court & Talybont South House 15 Supply and fit
Lot No
2
two.2.2) Additional CPV code(s)
- 44221220 - Fire doors
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
two.2.4) Description of the procurement
This tender opportunity is seeking to make an appointment for a manufacturer to fabricate and supply the identified fire door sets detailed within the appended schedules and design packs to align with the site works and permit the contractors to install the items.
The works form part of an ongoing refurbishment programme that seek to make improvements to fire safety measures to the university’s student accommodation assets
The university requirements and scope for fire door sets replacement works is based upon the Cardiff University’s “Silver fire door replacement scheme”. The university’s silver scheme is based upon a risk assessment approach for fire safety and forms part of the university’s overarching fire safety strategy improvement works.
The silver scheme approach seeks to replace flat entrance door sets, kitchen door sets and central circulation door sets, and plant door sets with new certified door sets.
The door sets are to be replaced and installed with certified door sets including the manufacture and installation to BM Trada Q mark (as noted above this is a supply only contract with the installation being procured under a different contract)
It is anticipated that all site works are to be undertaken during the summer period from mid-June through to late-August of 2024 while the identified assets are vacant over the summer period.
Tender package has been divided into 3no. lots as summarised below:-
Lot 2 Talybont Court & Talybont South House 15 – Supply and fit (157No. doors)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
AtkinsRéalis doors – supply only
Lot No
3
two.2.2) Additional CPV code(s)
- 44221220 - Fire doors
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff University
two.2.4) Description of the procurement
This tender opportunity is seeking to make an appointment for a manufacturer to fabricate and supply the identified fire door sets detailed within the appended schedules and design packs to align with the site works and permit the contractors to install the items.
The works form part of an ongoing refurbishment programme that seek to make improvements to fire safety measures to the university’s student accommodation assets
The university requirements and scope for fire door sets replacement works is based upon the Cardiff University’s “Silver fire door replacement scheme”. The university’s silver scheme is based upon a risk assessment approach for fire safety and forms part of the university’s overarching fire safety strategy improvement works.
The silver scheme approach seeks to replace flat entrance door sets, kitchen door sets and central circulation door sets, and plant door sets with new certified door sets.
The door sets are to be replaced and installed with certified door sets including the manufacture and installation to BM Trada Q mark (as noted above this is a supply only contract with the installation being procured under a different contract)
It is anticipated that all site works are to be undertaken during the summer period from mid-June through to late-August of 2024 while the identified assets are vacant over the summer period.
Tender package has been divided into 3no. lots as summarised below
Lot 3 – AtkinsRéalis doors – supply only (127No. doors)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
It is understood that Fire door set lead times are currently 6 – 8 weeks. This period is on top off site specific measurement surveys off the proposed 466 doors, this will need careful planning with residences as the blocks are currently occupied and exam periods are imminent.
The proposed replacement programme will start on the 27th June 2024 when the existing door sets will be removed and new certified door sets will begin to be installed by the appointed main contractor.
To safeguard the programme and ensure that new door sets are measured, manufactured and delivered to the main contractor carrying out this years summer works programme.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-010072
Section five. Award of contract
Lot No
3
Title
AtkinsRéalis doors – supply only
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 July 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
RW Joinery (Stockport) Ltd
Mersey Street
Stockport
SK12HX
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £120,182
Section five. Award of contract
Lot No
1
Title
Talybont North (Supply only)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 July 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GE Door Manufacturing
Forge Industrial Estate
Maesteg
CF340AH
Telephone
+44 1656732577
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £169,118
Section five. Award of contract
Lot No
2
Title
Talybont Court & Talybont South House 15 Supply and fit
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 July 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
GE Door Manufacturing
Forge Industrial Estate
Maesteg
CF340AH
Telephone
+44 1656732577
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £145,417
Section six. Complementary information
six.3) Additional information
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
All documents to be priced in GBP excluding VAT
(WA Ref:143719)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom