Section one: Contracting authority/entity
one.1) Name and addresses
South Hams District Council
Follaton House, Plymouth Road
Totnes
TQ9 5NE
Contact
Miss Rosanna Wilson
rosanna.wilson@teignbridge.gov.uk
Telephone
+44 1626215120
Country
United Kingdom
Region code
UKK4 - Devon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Materials, marketing and sales service for the recyclable materials f South Hams District Council
Reference number
DN632214
two.1.2) Main CPV code
- 90500000 - Refuse and waste related services
two.1.3) Type of contract
Services
two.1.4) Short description
Plan B wishes to enter into partnership with South Hams District Council (SHDC) to provide a comprehensive materials marketing and sales service for the recyclable materials from their municipal operations and made available for collection at their Ermington Road Depot, with the aims to:
• Become an integral part of the services team to ensure operational colleagues are well placed to supply good quality recyclables to market;
• Deliver SHDC additional income above comparative Lets Recycle valuations, net of the cost of a comprehensive and value adding service;
• Provide SHDC with significant resource savings (or opportunity to reallocate resources) on procurement/sales, administration and finance activities all related to the material marketing and sales processes;
• Protect SHDC through robust due diligence processes to manage and mitigate credit risk and deliver compliance (this includes permit/licence checks, Environment Agency Freedom of Information Requests to check compliance with permit/licence, HSE enforcement checks, regular credit checks using Dun & Bradstreet etc);
• Provide built in contingencies to the trading of material to manage market or reprocessor failure or risk with the breadth of markets, reprocessor and buyers within their network;
• Supply comprehensive and detailed reports on tonnage, end destinations, sales performance and market intelligence to aid budgeting and forecasts;
• Give access to Plan B's materials system which will allow Plan B and SHDC to share live data and act as the central data point to manage and administer the service;
• Assist SHDC with material quality management interventions and best practices.
Materials included:
Material Card (hard mixed paper)
Glass – Mixed
Mixed Cans & Plastic (Plastic Bottles & Packaging, steel and aluminium cans)
Paper (newspaper & magazines)
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £530,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
Plan B wishes to enter into partnership with South Hams District Council (SHDC) to provide a comprehensive materials marketing and sales service for the recyclable materials from their municipal operations and made available for collection at their Ermington Road Depot, with the aims to:
• Become an integral part of the services team to ensure operational colleagues are well placed to supply good quality recyclables to market;
• Deliver SHDC additional income above comparative Lets Recycle valuations, net of the cost of a comprehensive and value adding service;
• Provide SHDC with significant resource savings (or opportunity to reallocate resources) on procurement/sales, administration and finance activities all related to the material marketing and sales processes;
• Protect SHDC through robust due diligence processes to manage and mitigate credit risk and deliver compliance (this includes permit/licence checks, Environment Agency Freedom of Information Requests to check compliance with permit/licence, HSE enforcement checks, regular credit checks using Dun & Bradstreet etc);
• Provide built in contingencies to the trading of material to manage market or reprocessor failure or risk with the breadth of markets, reprocessor and buyers within their network;
• Supply comprehensive and detailed reports on tonnage, end destinations, sales performance and market intelligence to aid budgeting and forecasts;
• Give access to Plan B's materials system which will allow Plan B and SHDC to share live data and act as the central data point to manage and administer the service;
• Assist SHDC with material quality management interventions and best practices.
Materials Included
Material Card (hard mixed paper)
Glass – Mixed
Mixed Cans & Plastic (Plastic Bottles & Packaging, steel and aluminium cans)
Paper (newspaper & magazines)
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
To achieve all the above, it is proposed that the partnership would work on an open book basis, where SHDC receives the full sale value achieved for their material, less a fee for the service.
This service will ensure robust material solutions are in place for 3rd October, when the service is transferred back into SHDC from its current contractor. The contract duration will be 2 years.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
SH20026
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
8 September 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Plan B Management Solutions
47 South Bar Street
Oxfordshire
OX16 9AB
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £530,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
South Hams District Council
Follaton House, Plymouth Road
Totnes
TQ9 5NE
rosanna.wilson@teignbridge.gov.uk
Country
United Kingdom