Section one: Contracting authority
one.1) Name and addresses
Department for Transport
DVLA, Longview Road
Swansea
SA6 7JL
Contact
Dominique Dyer
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/driver-and-vehicle-licensing-agency
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Personalised Registration Auction Services
Reference number
PS/24/48
two.1.2) Main CPV code
- 79342410 - Electronic auction services
two.1.3) Type of contract
Services
two.1.4) Short description
DVLA invites tenders for the provision of personalised registration auction services on a national (UK wide) basis. The services that shall be provided by the successful Supplier are:
1. Timed Online Auctions and Ancillary Services;
2. DVLA auction marketing and Associated Promotional Activity; and
3. Hosting, design, content and functionality of bilingual (English & Welsh) website www.dvlaauction.co.uk
two.1.5) Estimated total value
Value excluding VAT: £8,380,200
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
DVLA invites tenders for the provision of personalised registration auction services on a national (UK wide) basis. The services that shall be provided by the successful Supplier are:
1. Timed Online Auctions and Ancillary Services;
2. DVLA auction marketing and Associated Promotional Activity; and
3. Hosting, design, content and functionality of bilingual (English & Welsh) website www.dvlaauction.co.uk
The Contract will be for an initial term of 3 years and 6 months (see the Procurement Timetable in the Invitation to Tender for detail) which shall be comprised of:
• a period of 6 months, or such other period as the Buyer deems necessary, from the Effective Date for the delivery of an Implementation Plan (termed the “Transition & Implementation Period”), followed by
• the period commencing from the end of the Transition & Implementation Period until the expiry of the initial term and any extensions granted by the Buyer.
The Buyer reserves the right to offer two separate extensions of 12 months each, to provide for a maximum of two further years.
The maximum Contract duration (including optional extensions) will therefore be 5 years and 6 months (i.e. 3.5 +1 +1 years).
During the Transition & Implementation Period the successful Tenderer shall take all reasonable steps to effect any necessary transition from incumbent Supplier to new Supplier in accordance with the Implementation Plan, in order to ensure the smooth continuation of service to customers.
No Timed Online Auctions (and therefore no revenue generation) will take place under this Contract during the Transition and Implementation Period.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,380,200
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
30 September 2028
This contract is subject to renewal
Yes
Description of renewals
The Buyer reserves the right to offer two separate extensions of 12 months each, to provide for a maximum of two further years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Buyer reserves the right to offer two separate extensions of 12 months each, to provide for a maximum of two further years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contract will commence on 1 April 2025 beginning with a Transition & Implementation Period of 6 months, or such other period as the Buyer deems necessary, from the Effective Date.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-013587
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 September 2024
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Department for Transport
Swansea
Country
United Kingdom