Section one: Contracting authority
one.1) Name and addresses
PORTSMOUTH CITY COUNCIL
Portsmouth City Council
Portsmouth
PO1 2BG
Contact
Procurement Service
procurement@portsmouthcc.gov.uk
Telephone
+44 2392688235
Country
United Kingdom
NUTS code
UKJ31 - Portsmouth
Internet address(es)
Main address
https://www.portsmouth.gov.uk/ext/business/business.aspx
Buyer's address
https://www.portsmouth.gov.uk/ext/business/business.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://intendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://intendhost.co.uk/portsmouthcc/aspx/home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Substance misuse treatment and support services
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Portsmouth City Council ('the council') is inviting tenders from suitably qualified providers to deliver substance misuse treatment and support services. The overarching objectives of the services are to reduce the harm linked to substance misuse and to enable more people to achieve and sustain recovery from substance misuse.
Services will be delivered under two lots;
Lot 1: Substance misuse harm reduction and treatment (element 1) & substance misuse supported housing service (element 2)
Lot 2: Substance misuse independent peer-led service (element 3)
Providers can bid for both lots but can only be awarded one. Where providers opt to bid for both lots they must state what their preference would be in the event that they are selected as preferred bidder for both lots.
Providers have the option to either deliver services from the current properties or to propose use of their own properties on a variant bid basis.
The council is targeting to have awarded both contracts on 1 Feb 2022 to allow for service commencement on 1 June 2022. The contracts will be let for an initial term of 46 months which may then run for a further 6 years in increments set by the council to a total maximum term of 9 years and 10 months, subject to performance and at the sole option of the Council.
The estimated total value of the contracts for both lots is £16,306,206 is over the initial term based upon all funding streams remaining in place. The annual value of both contracts is expected to vary over the initial term as the service is funded via a combination of secure and unsecure funding streams. An open book costing model will be used alongside the contract to agree any variations over the term.
The estimated total value of lot 1 is approx. £4,003,793 per annum and therefore £15,347,873 over the initial term. This is based on the current funding which includes for £1,109,793 of additional funding received via grant per annum which may not be secured in the future.
The estimated value of lot 2 is approx. £250,000 per annum and therefore £958,333 over the initial term. This includes for £85,000 of additional funding received via grant per annum which again may not be secured in the future.
In the event that term extension options are taken up on their entirety the estimated value of the contracts for both lots could rise to £41,828,963 based upon all funding streams remaining in place over the duration of the term at their current levels and exclusive of any inflationary increases which could further increase this value.
Should further funding becoming available over the term of the contract for related services the council may seek to expand the scope of the contracts accordingly which could further increase the contract values.
An accurate forecast cannot be made regarding the level of further funding, if any, that may become available but it is not expected to equate to an increase of more than approx. 25% and therefore approx. £52M over the duration of the term. However these estimates are not guarantees and are non-binding in terms of any maximum total upper value that may be let via the contracts.
The procurement process will be undertaken in line with the following programme:
• Issue FTS Contract Notice - 8 Oct 2021
• Issue Invitation to Tender - 8 Oct 2021
• Opportunity for site visits - 18 Oct 2021
• Opportunity for 1:1 clarification meetings - 5 Nov 2021
• ITT Return Deadline - 10 Dec 2021 at midday
• Standstill period - 22 Jan 2022 - 31 Jan 2022
• Contract Award - 1 Feb 2022
• Service Commencement - 1 May 2022
Application is via completed tender submission by the deadline stated above via the council's e-sourcing system InTend which will be used to administrate the procurement process, the system can be accessed free of charge via the web link below:
https://in-tendhost.co.uk/portsmouthcc/aspx/home
two.1.5) Estimated total value
Value excluding VAT: £52,286,203
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Lot 1 - Substance misuse harm reduction and treatment & substance misuse supported housing service
Lot No
1
two.2.2) Additional CPV code(s)
- 85140000 - Miscellaneous health services
- 85311000 - Social work services with accommodation
- 85312300 - Guidance and counselling services
- 85312400 - Welfare services not delivered through residential institutions
- 85312500 - Rehabilitation services
- 85323000 - Community health services
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement
The council is seeking to award one contract under this Lot;
• Contract/ lot 1: Substance misuse harm reduction and treatment (element 1) & substance misuse supported housing service (element 2)
Element 1: Substance misuse harm reduction and treatment service
This service will comprise of but not be limited to:
• Single point of contact
• Harm minimisation
• Needle exchange
• Supervised consumption
• Blood borne virus (BBV) testing and vaccination
• Naloxone, information and advice
• Brief interventions for alcohol and drugs
• Structured treatment (comprehensive screening and assessment)
• Treatment and care planning
• Community prescribing and clinical interventions
• Prescribing
• Co-ordination of shared care
• Psychosocial interventions
The provider will also be required to deliver a sports and activities programme called Re:Fit.
Where necessary the provider will source residential or in-patient detoxification care for a service user with high risk and complex medical needs.
Priority groups for the service are women, offenders (those in prison and on community orders), people who use only alcohol, complex service users, those with co-occurring mental health and alcohol/drug use conditions, long-term substance misusers/ prescribing service users, underserved groups, and armed forces veterans.
There are two properties available for the delivery of services under lot 1 at the cost of £30k per annum however bidders are able to source their own accommodation and submit an alternative proposal on a variant bid basis.
Element 2: Substance misuse supported housing service
The provider shall deliver housing related support services to vulnerable people with substance misuse problems at various stages, focusing on recovery, with the aim of helping them increase their independence, and so reducing the risk of homelessness or increased intervention from health and/or care agencies. This will include the provision of some clean and dry housing.
The primary client group for this service will be People with Substance Misuse Problems in relation to either Drug or Alcohol addiction. All services are for adults aged over 18 years.
The service is currently delivered across a number of properties in Portsmouth with an element of Floating support that is not associated with any specific property. Properties used for the delivery of the current service are available for the new contract (at varying costs) however if a provider wishes to put forward their own properties then they are able to do so as part of their tender bid. Details of each property, their landlord, availability and lease / service level agreement details are available in the service specification.
The council is targeting to have awarded the contract on 1 February 2022 to allow for service commencement on 1 June 2022. The contract will be let for an initial term of 46 months
(3 years and 10 months) which may then run for a further 6 years in increments set by the Council to a total maximum term of 9 years and 10 months, subject to performance and at the sole option of the Council.
The annual value of the contract is expected to vary over the initial term as the service is funded via a combination of secure and unsecure funding streams. An open book costing model will be used alongside the contract to agree any variations over the term.
The estimated total value of the contract is approx. £4,003,793 per annum and therefore £15,347,873 over the initial term. This is based on the current funding which includes for £1,109,793 of additional funding received via grant per annum which may not be secured in the future.
In order to manage the funding available the council will work with the provider to implement any changes to services provided and where necessary any exit plans.
The service provider will be required to work flexibly with the council make changes to the way services are delivered to improve the service and respond to funding variations. Changes
that could be required may include but are not limited to;
• Staffing structures and levels to reflect the demand for services
• Flexibility with regard to service provision to reflect changes in funding availability for example as a result of grant allocation
• The data reported to the council to understand and measure the service
It is likely that during the lifetime of the contract other grant opportunities will become available relating to the provision of substance misuse services. Providers will work constructively and in partnership with commissioners and any other relevant partners to develop bids for these grants. Should such grants become available, it is expected that providers will make applications for these.
two.2.6) Estimated value
Value excluding VAT: £39,370,630
two.2.7) Duration of the contract or the framework agreement
Duration in months
118
two.2) Description
two.2.1) Title
Lot 2 - Independent Peer-led Support Service
Lot No
2
two.2.2) Additional CPV code(s)
- 85100000 - Health services
- 85311000 - Social work services with accommodation
- 85312300 - Guidance and counselling services
- 85312400 - Welfare services not delivered through residential institutions
- 85312500 - Rehabilitation services
- 85323000 - Community health services
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
two.2.4) Description of the procurement
The council is seeking to award one contract under this lot;
• Contract/ lot 2: Substance misuse independent peer-led service (element 3)
Through separating the substance misuse independent peer-led service we aim to establish a truly independent service which empowers service users and increases service user involvement.
Element 3: Independent Peer-led Support Service
This contract shall deliver the following elements of service provision:
• Service user involvement (informing and co-producing with the council and other stakeholders)
• Peer-led advocacy in substance misuse services and other settings where our client group may need support
• One to one peer support / mentoring
• Recovery focused groups
• Peer training on advocacy and mentoring
This service will provide people access to support from others with a lived experience of substance misuse and treatment services. It will provide people in recovery with an opportunity to volunteer, receive training and education in a supportive environment, with peers.
There is access to one property for the delivery of this service at no cost however bidders are able to source their own accommodation and submit an alternative proposal on a variant bid basis.
The council is targeting to have awarded the contract on 1 February 2022 to allow for service commencement on 1 June 2022. The contract will be let for an initial term of 46 months
(3 years and 10 months) which may then run for a further 6 years in increments set by the Council to a total maximum term of 9 years and 10 months, subject to performance and at the sole option of the Council.
The annual value of the contract is expected to vary over the initial term as the service is funded via a combination of secure and unsecure funding streams. An open book costing model will be used alongside the contract to agree any variations over the term.
The estimated value of the contract is approx. £250,000 per annum and therefore £958,333 over the initial term. This includes for £85,000 of additional funding received via grant per annum which may not be secured in the future.
In order to manage the funding available the Council will work with the provider to implement any changes to services provided and where necessary any exit plans.
The service provider will be required to work flexibly with the council make changes to the way services are delivered to improve the service and respond to funding variations. Changes
that could be required may include but are not limited to;
• Staffing structures and levels to reflect the demand for services
• Flexibility with regard to service provision to reflect changes in funding availability for example as a result of grant allocation
• The data reported to the council to understand and measure the service
It is likely that during the lifetime of the contract other grant opportunities will become available relating to the provision of substance misuse services. Providers will work constructively and in partnership with commissioners and any other relevant partners to develop bids for these grants. Should such grants become available, it is expected that providers will make applications for these.
two.2.6) Estimated value
Value excluding VAT: £2,458,332
two.2.7) Duration of the contract or the framework agreement
Duration in months
118
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
As stated within the procurement documentation.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.11) Main features of the award procedure
The services covered under the contract are social services and fall under the 'light touch regime'. The Council will execute this
procurement process in general accordance with the Open Procedure as set out within the Public Contract Regulations (2015).
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 December 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.3) Additional information
The contract value may increase or decrease throughout the contract term subject to any known or unknown changes to budget allocation, variation of services, or addition of further associated services in order to meet changes in demand or service delivery in accordance with Regulations 72 1) a) to e) of the Public Contracts Regulations (2015).
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom