Scope
Description
Coventry City Council invites tenders for the provision of bedding plants for War Memorial Park, Coombe Abbey, Canley Crematorium and hanging baskets. This includes the planting, maintenance, and watering of one square metre bedding containers and hanging baskets. The Supplier will be responsible for supplying annual bedding plants for parks, plants for one metre square planters, and maintaining and watering these features throughout the year.
Total value (estimated)
- £218,000 excluding VAT
- £261,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 1 September 2027
- Possible extension to 1 September 2029
- 4 years, 1 day
Description of possible extension:
Option to extend 2 x 12 months
Main procurement category
Services
CPV classifications
- 03451000 - Plants
- 03451100 - Bedding plants
- 77311000 - Ornamental and pleasure gardens maintenance services
- 77330000 - Floral-display services
Contract locations
- UKG33 - Coventry
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
23 June 2025, 1:00pm
Submission address and any special instructions
Please register via the Council's e-procurement system - CSW-JETS https://in-tendhost.co.uk/csw-jets
CSW-JETS is a sub-regional e-tendering portal run by In-tend. Since February 2010, Coventry; Solihull; Warwickshire; Nuneaton and Bedworth; Rugby alongside other local district Councils have been working together as a shared procurement service. In conjunction with Solihull Community Housing, we have joined together to bring you a collaborative E-Tendering portal. CSW-JETS enables us to advertise our opportunities across all authorities through the same system. This means that there is a single point of contact for procurement in the sub-region so you only have to register once to receive notifications for all authorities. Registering on the portal will make it easier for local suppliers to find, respond to and be alerted to tender opportunities.
Registration is free, and takes just a few minutes. When complete, you will be able to express interest in any of the Councils'/Authorities' opportunities when they are made available including this tender. In addition, we will be able to access your details whenever we have a requirement, and you may then be invited to tender or quote for work. Once you are registered and log in to the system you will be able to locate the tender opportunity, express interest and access the documentation.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 July 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | The Council intends to award the Contract, wholly or in part, on the basis of most advantageous offer to the Council. Technical/Quality will account for 40.00% of the evaluation and will be based on... |
Price |
Weighting description
The Council intends to award the Contract, wholly or in part, on the basis of most advantageous offer to the Council. Technical/Quality will account for 40.00% of the evaluation and will be based on the responses to the technical criteria outlined in the RFQ/ITT. Net price will account for 60.00% of the evaluation.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Coventry City Council
- Public Procurement Organisation Number: PMJC-6861-XJPP
Council House, Earl Street
Coventry
CV1 5RR
United Kingdom
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government