Section one: Contracting authority
one.1) Name and addresses
East Ayrshire Council
London Road HQ, London Road
Kilmarnock
KA3 7DD
Contact
David Shields
david.shields@east-ayrshire.gov.uk
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
http://www.east-ayrshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Mechanical and Electrical Reactive Maintenance & Planned Minor Works for East Ayrshire Council
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
East Ayrshire Council has an ongoing requirement for the reactive maintenance and planned minor works of its mechanical and electrical installations across its non-housing properties which the Council has responsibility for within the geographical boundaries of East Ayrshire.
The Councils current contract (PS-17-02) is due to expire on 20 October 2023 and the Council are seeking expressions of interest from suitably qualified contractors. In addition to this Prior Information Notice (PIN), the Council are looking to conduct market research, and engage with a select few, with regards the procurement strategy for the contract. Attached to this PIN is a Market Research Questionnaire which we would appreciate interested contractors to complete and return to us. Aspects for consideration are;
- The consolidation of the M&E items or do we split into 2 different contracts.
- Length of contract (previously 3 years with 3No. optional 1 year extensions).
- Scope of contract (previously included statutory maintenance items, BEMS, planned minor works up to 50k GBP per order).
- The use of the National Schedule of Rates (NSR’s are utilised in the current contract).
Interested contractors are requested to return their Market Research Questionnaires by no later than Friday 30 September. The Council shall then review the returns and select a shortlist of companies to engage with. Consultations are anticipated to take place during October/November 2022. Please be advised that due to the size of the response anticipated that unsuccessful companies will not hear back.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50721000 - Commissioning of heating installations
- 45350000 - Mechanical installations
- 45351000 - Mechanical engineering installation works
- 51100000 - Installation services of electrical and mechanical equipment
- 51120000 - Installation services of mechanical equipment
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
two.2.4) Description of the procurement
East Ayrshire Council has an ongoing requirement for the reactive maintenance and planned minor works of its mechanical and electrical installations across its non-housing properties which the Council has responsibility for within the geographical boundaries of East Ayrshire.
The Councils current contract (PS-17-02) is due to expire on 20 October 2023 and the Council are seeking expressions of interest from suitably qualified contractors. In addition to this Prior Information Notice (PIN), the Council are looking to conduct market research, and engage with a select few, with regards the procurement strategy for the contract. Attached to this PIN is a Market Research Questionnaire which we would appreciate interested contractors to complete and return to us. Aspects for consideration are;
- The consolidation of the M&E items or do we split into 2 different contracts (1 Mechanical, 1 Electrical).
- Length of contract (previously 3 years with 3No. optional 1 year extensions).
- Scope of contract (previously included statutory maintenance items, BEMS, planned minor works up to 50k GBP per order).
- The use of the National Schedule of Rates (NSR’s are utilised in the current contract).
Interested contractors are requested to return their Market Research Questionnaires by no later than Friday 30 September. The Council shall then review the returns and select a shortlist of companies to engage with. Consultations are anticipated to take place during October/November 2022. Please be advised that due to the size of the response anticipated that unsuccessful companies will not hear back.
two.3) Estimated date of publication of contract notice
28 February 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=706157.
(SC Ref:706157)