Section one: Contracting authority
one.1) Name and addresses
LONDON & QUADRANT HOUSING TRUST
29-35 West Ham Lane
LONDON
E154PH
Country
United Kingdom
Region code
UKI - London
Mutuals Public Register
30441R
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/lqsupplychainmanagement
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/lqsupplychainmanagement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Emergency Lighting Testing and Maintenance
two.1.2) Main CPV code
- 50711000 - Repair and maintenance services of electrical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
L&Q are looking to appoint contractors for the following areas of work.
• Annual draindown and function tests on properties within L&Q's properties with emergency lighting systems.
• Remedial works to maintain systems as currently installed.
• Remedial works outside of self-certification limits.
• Replacement and update systems as required.
• Undertake requests for ad hoc maintenance raised by Direct Maintenance (L&Q's day-to-day repairs service).
The contract is split into 4 lots which are noted below.
Lot 1 - East London
Lot 2 - South London
Lot 3 - West London
Lot 4 - North West England
L&Q will be using a JCT MTC 2016 with amendments. The contract will be for 7 years.
two.1.5) Estimated total value
Value excluding VAT: £22,682,240
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
As described in the tender documents.
two.2) Description
two.2.1) Title
East London
Lot No
1
two.2.2) Additional CPV code(s)
- 31518200 - Emergency lighting equipment
- 31527260 - Lighting systems
- 50711000 - Repair and maintenance services of electrical building installations
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKI4 - Inner London – East
- UKI5 - Outer London – East and North East
Main site or place of performance
The areas covered in this lot are set out in the tender documents.
two.2.4) Description of the procurement
London & Quadrant Housing Trust are looking to appoint contractors for the following areas of work.
•Annual draindown and function tests on properties within L&Q's properties with emergency lighting systems.
• Remedial works to maintain systems as currently installed.
• Remedial works outside of self-certification limits.
• Replacement and update systems as required.
• Undertake requests for ad hoc maintenance raised by Direct Maintenance (L&Q's day-to-day repairs service).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,956,440
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
18 February 2025
End date
17 February 2032
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
London & Quadrant Housing Trust shall incorporate into the contract terms the right to extend each contract to cover other Lots in the event of contractor failure in those Lots.
two.2) Description
two.2.1) Title
South London
Lot No
2
two.2.2) Additional CPV code(s)
- 31518200 - Emergency lighting equipment
- 31527260 - Lighting systems
- 50711000 - Repair and maintenance services of electrical building installations
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKI6 - Outer London – South
Main site or place of performance
The areas under this lot are set out in the tender documents.
two.2.4) Description of the procurement
London & Quadrant Housing Trust are looking to appoint contractors for the following areas of work.
• Annual draindown and function tests on properties within L&Q's properties with emergency lighting systems.
• Remedial works to maintain systems as currently installed.
• Remedial works outside of self-certification limits.
• Replacement and update systems as required.
• Undertake requests for ad hoc maintenance raised by Direct Maintenance (L&Q's day-to-day repairs service).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,598,017
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
18 February 2025
End date
17 February 2032
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
London & Quadrant Housing Trust shall incorporate into the contract terms the right to extend each contract to cover other Lots in the event of contractor failure in those Lots.
two.2) Description
two.2.1) Title
West London
Lot No
3
two.2.2) Additional CPV code(s)
- 31518200 - Emergency lighting equipment
- 31527260 - Lighting systems
- 50711000 - Repair and maintenance services of electrical building installations
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKI3 - Inner London – West
- UKI7 - Outer London – West and North West
Main site or place of performance
The area under this lot is set out in the tender documents.
two.2.4) Description of the procurement
London & Quadrant Housing Trust are looking to appoint contractors for the following areas of work.
• Annual draindown and function tests on properties within L&Q's properties with emergency lighting systems.
• Remedial works to maintain systems as currently installed.
• Remedial works outside of self-certification limits.
• Replacement and update systems as required.
• Undertake requests for ad hoc maintenance raised by Direct Maintenance (L&Q's day-to-day repairs service).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,445,550
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
18 February 2025
End date
17 February 2032
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
London & Quadrant Housing Trust shall incorporate into the contract terms the right to extend each contract to cover other Lots in the event of contractor failure in those Lots.
two.2) Description
two.2.1) Title
North West England
Lot No
4
two.2.2) Additional CPV code(s)
- 31518200 - Emergency lighting equipment
- 31527260 - Lighting systems
- 50711000 - Repair and maintenance services of electrical building installations
- 71314100 - Electrical services
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
Main site or place of performance
The areas under this lot can be found in the tender documents.
two.2.4) Description of the procurement
London & Quadrant Housing Trust are looking to appoint contractors for the following areas of work.
• Annual draindown and function tests on properties within L&Q's properties with emergency lighting systems.
• Remedial works to maintain systems as currently installed.
• Remedial works outside of self-certification limits.
• Replacement and update systems as required.
• Undertake requests for ad hoc maintenance raised by Direct Maintenance (L&Q's day-to-day repairs service).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,682,233
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
18 February 2025
End date
17 February 2032
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
London & Quadrant Housing Trust shall incorporate into the contract terms the right to extend each contract to cover other Lots in the event of contractor failure in those Lots.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As set out in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 September 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
4 October 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
London & Quadrant Housing Trust shall incorporate a mandatory 10 day standstill period as required by the Public Contracts Regulations 2015