Section one: Contracting authority
one.1) Name and addresses
THE DIOCESE OF CHELMSFORD VINE SCHOOLS TRUST
53A New Street
CHELMSFORD
CM11AT
Contact
Geraldine Smith
Telephone
+44 7355678450
Country
United Kingdom
Region code
UKH3 - Essex
UK Register of Learning Providers (UKPRN number)
10060615
Internet address(es)
Main address
https://www.vineschoolstrust.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Multi Academy Trust
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Total Catering provision for 21 Church of England Primary Schools in Essex and Thurrock
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
We are seeking Tenders for the total catering provision of our in-house Catering operations across 21 Church of England Primary Schools in Essex and Thurrock, catering for approximately 2000 meals a day.
two.1.5) Estimated total value
Value excluding VAT: £2,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
Main site or place of performance
Rolph CofE Primary School and Nursery
Great Clacton CofE Junior School
St Osyth CofE Primary School
Howbridge CofE Junior School
Rivenhall CofE Primary School
St Andrews, Weeley, CofE Primary School
St James CofE Primary School, Colchester
Colne Engaine CofE Primary School
St Andrews, Great Yeldham CofE Primary School
Bulphan CofE Primary School, Thurrock
St Margarets CofE Primary School, Bowers Gifford
Orsett CofE Primary School, Thurrock
William Martin Infant and Nursery CofE School
William Martin CofE Junior School
Belchamp St Paul, CofE Primary School
Ridgewell CofE Primary School
St James CofE Primary School, Harlow
St Nicholas, Tillingham CofE Primary School
St Cedds CofE Primary School, Bradwell on Sea
Latchingdon CofE Primary School
Southminster CofE Primary School
two.2.4) Description of the procurement
As a centralised Multi Academy Trust of 20 Church of England Primary Schools, the operational resources for our schools catering provisions needs have been growing for some time.
We are seeking a professional, experienced, innovative and competent catering provider to continue to provide great, healthy, school food throughout the day to ensure our children are well nourished and ready to learn.
We recognise the need to meet all legislative requirements and value our schools catering provision and understand the challenges and complexities of this important part of the school day.
The Diocese of Chelmsford Vine Schools Trust is a Multi- Academy Trust (MAT) created by the Diocese of Chelmsford.
We are a supportive family of primary and junior schools located throughout Essex and Thurrock and as a Trust we strive to celebrate the uniqueness of each school serving their community. We provide our schools with the support needed to empower each child and adult to flourish.
Over the past five years we have been on a journey of growth and improvement and all our work is underpinned by our strong Christian values which remain at the heart of every decision we have taken.
The Vine Schools Trust has reached a point whereby it recognises the complexities and resources required around operating a catering provision, on an in-house model
We now require a partner to fully manage our current catering provision in accordance a schedule of services for each school in line with mandatory Legislation relating to the catering provision.
We are currently in a contract with a procurement company until November 2026 for the purchasing of all multi-temperature food/deliveries. It is envisaged that this will need to continue for the duration. Our procurement partner has indicated that they are open to working with the new provider
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
On an annual basis upon agreement after the initial 2 year period.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
We welcome discussion and solutions around our catering provision.
two.2.14) Additional information
Tenders are to be submitted by 12pm Midday, 27 September 2024 via the tender submission template included in the Invitation to Tender Document available from Catering@dcvst.org
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The Vine Schools Trust
53A New Street
Chelmsford
CM11NE
Telephone
+44 7355678450
Country
United Kingdom
Internet address
https://www.vineschoolstrust.co.uk/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Clarification period starts 9 August 2024 and closes 30 August 2024.
Deadline for the publication of responses to Tenders Clarification questions is 6 September 2024.
Site visits will be week commencing 9 September 2024.
Deadline for submission bids is 27 September 2024
Potential provider presentations will be week commencing 21 October
Proposed Award date is 15 November 2024
Contract commencement will be 1 January 2025