Section one: Contracting authority
one.1) Name and addresses
South Essex Homes on behalf of Southend on Sea City Council
Civic Centre, Victoria Avenue
Southend on Sea
SS2 6ER
Contact
FFT
Telephone
+4 01689885080
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://southessexhomes.co.uk/
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=89acc818-adff-ed11-8123-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=89acc818-adff-ed11-8123-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
M2324-04 - Responsive Repairs and Voids Contract
Reference number
DN672496
two.1.2) Main CPV code
- 45453100 - Refurbishment work
two.1.3) Type of contract
Works
two.1.4) Short description
Responsive repairs to dwellings, garages and blocks; works to internal and external communal areas, sheltered schemes and hostels, void works and potential planned works.
two.1.5) Estimated total value
Value excluding VAT: £35,700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45211310 - Bathrooms construction work
- 45261410 - Roof insulation work
- 45421100 - Installation of doors and windows and related components
- 45421151 - Installation of fitted kitchens
- 45431000 - Tiling work
- 45442110 - Painting work of buildings
- 45453000 - Overhaul and refurbishment work
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Properties managed by South Essex Homes on behalf of Southend City Council
two.2.4) Description of the procurement
The services required by this contract can includes but are not restricted to:
i. Responsive repairs via a Price per Property (PPP) model including out of hours services to General Needs properties
ii. Responsive Repairs via a Price per Property (PPP) model including out of hours service to Sheltered Schemes and Hostels
iii. Responsive Repairs to communal parts and garages via the NHF SoR, verion 8.0
iv. Void refurbishment works via a Price per Void (PPV) model.
v. Possible inclusion of some elements of planned works via the planned works model of the NHF SoR, Version 8.. SCC do however wish to make it clear that this is a repairs and voids contract and there is no guarantee of any planed works during the term of the Contract as this will be subject to satisfactory Responsive Repairs and Voids performance
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £35,700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
It is intended that the contract will commence in April 2024 and subject to annual review run for a period of three years with the option for renewal as decided by South Essex Homes for an extension of up to a further four years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore seven years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
It is envisaged that the client will invite the number of Candidates to Tender who will have achieved the highest score out of the maximum points available for the technical responses.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The indicative contract value is based upon the maximum term of the Contract and includes VAT
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
22 September 2023
Local time
12:00pm
Changed to:
Date
25 September 2023
Local time
12:00pm
See the change notice.
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
25 October 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The indicative contract value is based upon the maximum term and is inclusive of VAT.
There is the option to include some elements of planned works via the planned works module of the NHF SoR, Version 8. Southend City Council do however wish to make it clear that this is a repairs and voids contract and there is no guarantee of any planned works. Southend City Council have included an option to introduce an element of planned works to give them the flexibility to carry out works that may be of an urgent nature should they so desire. The Contractor should not however assume that they will be awarded any planned works during the terms of the contract.
NOTE to register your interest in this notice and obtain any additional information please visit the myTenders web site at https://www.mytender.co.uk/Search/Search-_Switch.aspx?ID=230094. (KMT REf:230094)
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
The Royal Courts of Justice, The Strand
London
W2 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom