Section one: Contracting authority
one.1) Name and addresses
Hafod Housing Association
St Hilary Court, Copthorne Way, Culverhouse Cross
CARDIFF
CF5 6ES
Telephone
+44 2920675823
Fax
+44 2920672499
Country
United Kingdom
NUTS code
UKL22 - Cardiff and Vale of Glamorgan
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Other activity
Registered Social Landlord
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Finance Management System
Reference number
2024H000073.00
two.1.2) Main CPV code
- 48442000 - Financial systems software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The scope of this tender is to review proposals for the Provision and implementation of a Finance Management System.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £820,916.40
two.2) Description
two.2.2) Additional CPV code(s)
- 72253200 - Systems support services
- 72250000 - System and support services
- 48810000 - Information systems
- 48781000 - System management software package
- 48780000 - System, storage and content management software package
- 48627000 - Real-time operating system software package
- 48610000 - Database systems
- 48625000 - Open systems operating systems
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Hafod are seeking a more streamlined systems landscape, where we rely less on point solutions and multiple integrations between various systems which prove to be cumbersome for colleagues. We require a new Finance Management System to better support our care and support colleagues, as well as housing.
Hafod has adopted a cloud first approach to our technology platforms and as such as seeking a Software as a Service (SaaS) finance system as part of our tender. This approach is clearly outlined in our Digital Strategy.
The key deliverables for this project are:
-Implementation of a financial management system.
-Seamless/improved integration with our new Housing System to support the flow of data between systems.
-Improved reporting capabilities for better insight on our data.
-A system that will better support our Care and Support teams.
-An improved Purchase to Pay (P2P) experience for colleagues.
-Increased opportunities for automation to reduce manual, repetitive tasks.
-Improved processes, supported by a new system.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-034397
Section five. Award of contract
Contract No
2024H000073.00
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 July 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
CIVICA UK LIMITED
Southbank Central, 30 Stamford Street
London
SE19LQ
Telephone
+44 7936882670
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £820,916.40
Section six. Complementary information
six.3) Additional information
(WA Ref:143643)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom