Section one: Contracting authority
one.1) Name and addresses
The Royal Borough of Kingston upon Thames
Guildhall 2
Kingston upon Thames
KT1 1EU
Contact
Mr Colin Stuart
Telephone
+44 2085475000
Country
United Kingdom
NUTS code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
RBK Greenspace Services
Reference number
DN517975
two.1.2) Main CPV code
- 77313000 - Parks maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Royal Borough of Kingston upon Thames is seeking to commission a greenspaces
maintenance service from a single provider for defined sites within the boundary of the
borough including parks and recreation grounds, greenspaces, playgrounds, highways
verges and gardens, housing estates, allotments, Public rights of way and corporate
properties. The supplier will also be required to provide public toilet opening, closing,
inspection and cleaning services for defined locations; an opening, closing, inspection and
cleaning service for sports changing rooms and pavilions; a management and maintenance
service for outdoor sports pitches and facilities including a marketing, letting, booking and
income collection service; a management and maintenance service for allotment sites
including inspections, invoicing and issuing of tenancy agreements. The provider will also
support friends groups, volunteers and event organisers and is required to be self monitoring
and auditing.
The contract for these services has been commissioned using the competitive dialogue
procedure under the Public Contract Regulations 2015.
The duration of the contract will be seven years plus one seven year extension period at the
absolute sole discretion of the Authority, creating a contract for a maximum length of 14
years.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £20,541,012
two.2) Description
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
The provision of a greenspaces maintenance service from a single provider for defined sites
within the boundary of the borough including parks and recreation grounds, greenspaces,
playgrounds, highways verges and gardens, housing estates, allotments, Public rights of way
and corporate properties. The supplier will also be required to provide public toilet opening,
closing, inspection and cleaning services for defined locations; an opening, closing,
inspection and cleaning service for sports changing rooms and pavilions; a management and
maintenance service for outdoor sports pitches and facilities including a marketing, letting,
booking and income collection service; a management and maintenance service for
allotment sites including inspections, invoicing and issuing of tenancy agreements. The
provider will also support friends groups, volunteers and event organisers and is required to
be self monitoring and auditing.
The contract for these services has been commissioned using the competitive dialogue
procedure under the Public Contract Regulations 2015.
The duration of the contract will be seven years plus one seven year extension period at the
absolute sole discretion of the Authority, creating a contract for a maximum length of 14
years.
two.2.5) Award criteria
Quality criterion - Name: Mobilisation / Weighting: 12
Quality criterion - Name: Management Methodology / Weighting: 9
Quality criterion - Name: Play Area and Equipment / Weighting: 6
Quality criterion - Name: Health and Safety Management / Weighting: 9
Quality criterion - Name: Management and Quality Control / Weighting: 6
Quality criterion - Name: Social Value / Weighting: 9
Quality criterion - Name: Information, Systems and Technology / Weighting: 9
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-000881
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 August 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Glendale Grounds Management Ltd
The Stables, Duxbury Hall Road, Duxbury Park
Chorley
PR7 4AT
Country
United Kingdom
NUTS code
- UKI63 - Merton, Kingston upon Thames and Sutton
National registration number
01704156
Internet address
http://www.glendale-services.co.uk
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £20,541,012
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Royal Borough of Kingston upon Thames
Guildhall 2
Kingston upon Thames
KT1 1EU
Telephone
+44 2085475000
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with the Public Contract Regulations 2015 the Council incorporated a minimum 10 calendar day standstill period at the point information on which the contract award decision was communicated to tenderers. The award was also subject to leaseholder consultation under Section 20.