Section one: Contracting authority
one.1) Name and addresses
National Portrait Gallery
2 St. Martin's Place
London
WC2H 0HE
Telephone
+44 2073060055
Country
United Kingdom
Region code
UKI3 - Inner London – West
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-Retail-trade-services./9BKFQSA8E6
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
National Portrait Gallery Provision of Logistics and Warehousing Solution for Retail Operations
Reference number
053/2024
two.1.2) Main CPV code
- 55900000 - Retail trade services
two.1.3) Type of contract
Services
two.1.4) Short description
The National Portrait Gallery invites tenders from suppliers for an agreement that includes off-site storage of retail merchandise, restocking shipments to on-site stores, and logistics fulfilment of online shop orders.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI3 - Inner London – West
Main site or place of performance
Inner London – West
two.2.4) Description of the procurement
The National Portrait Gallery invites tenders from suppliers for an agreement that includes off-site storage of retail merchandise, restocking shipments to on-site stores, and logistics fulfilment of online shop orders. Contract term is 2 years with the option to extend.
two.2.5) Award criteria
Quality criterion - Name: Criterion 1 / Weighting: 40
Cost criterion - Name: Criterion 1 / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
rolling monthly contract (not to exceed a further 2 years)
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Contract may be extended following initial contract term. It is the intention that any agreed extension will be a rolling monthly basis (not to exceed 2 years), however any agreed renewal option is subject to contract award and discussions with the successful bidder.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/9BKFQSA8E6
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
6 September 2024
Local time
12:00pm
Place
delta e-portal
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Maximum of 4 years
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Retail-trade-services./9BKFQSA8E6
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/9BKFQSA8E6
GO Reference: GO-202487-PRO-27329857
six.4) Procedures for review
six.4.1) Review body
National Portrait Gallery
St Martins Lane
London
WC2H 0HE
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
National Portrait Gallery
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The contracting authority will operate a minimum 10 calendar day
standstill period at the point information on the award of the contract is
communicated to tenderers to provide time for unsuccessful tenderers to
challenge the award decision before the contract is entered into.
Unsuccessful tenderers shall be notified by the contracting authority as
soon as possible after the decision is made as to the reasons why they
were unsuccessful. The Public Contracts Regulations 2015 provide that
aggrieved parties who have been harmed, or are at risk of harm, by breach
of the rules are to take action in the High Court (England, Wales and
Northern Ireland).