Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Specialist EODS, [Explosive Ordnance Disposal & Search], Exploitation and Countermeasures (SEEC) Team, Defence Equipment and Support
Abbey Wood, #8207, Rowan 2C
Bristol
BS34 8JH
Contact
Maia Harris
For the attention of
Maia Harris
Email(s)
Telephone
+44 3001585583
Country
United Kingdom
Internet address(es)
General address of the contracting authority/entity
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
The Procurement and In-Service Support for a Man-Portable Digital X-Ray System
two.1.2) Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance
United Kingdom
NUTS code
- UK - United Kingdom
two.1.3) Information on framework agreement
The notice involves the establishment of a framework agreement
two.1.4) Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 5
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
£5,446,670
two.1.5) Short description of the contract or purchase(s)
1. Introduction
1.1 The DE&S Specialist EODS, [Explosive Ordnance Disposal & Search], Exploitation and Countermeasures (SEEC) team intends to competitively assess, select and award a contract to deliver and support a digital X-Ray capability for use by UK Armed Forces during Improvised Explosive Device Disposal operations. This Contract will deliver an initial order of 22 units with potential to purchase additional units over the Contract duration.
1.2 The CASEMAKER capability shall provide a through-barrier system, specifically X-Ray, consisting of, but not limited to, an X-Ray generator, a detector panel, and a laptop used to display and manipulate the image.
1.3 The system needs to comply with MOD standards and policies for quality, safety, security and cyber, amongst others. Full details shall be provided at the Invitation to Tender (ITT) stage of the competition.
1.4 The competitive procedure will be managed in accordance with a Restricted procedure under Defence and Security Public Contracts Regulations 2011.
1.5 You may express your interest in this requirement by completing the Pre-Qualification Questionnaire (PQQ) found at https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=54785 . The full requirement will be issued in the ITT and suppliers will be given appropriate time to respond with their tenders. The Authority shall take forward a maximum of six suppliers that have provided a compliant response to the PQQ. The six highest scoring compliant suppliers will be invited to tender.
1.6 During the tender evaluation phase, there is a requirement for the Potential Providers to provide one (1) complete system for trials in support of the tender evaluation. The system would need to be available upon request in accordance with the indicative timescales set out in the supplementary information. The supplier shall provide its goods for trial at its own cost. Complete details on the testing will be released in the ITT.
2. Scope of Requirement
2.1 CASEMAKER will deliver a capability that is available to UK based Defence Users.
2.2 The Authority is seeking a mature Commercial-off-the-Shelf (COTS) solution to meet the requirement.
2.3 In-service support shall be provided for a period of five years from Contract Award. The requirements of in-service support include, but are not limited to: provision of spares, repairs and turnaround times, quality management, safety management, obsolescence management. Performance against these requirements will be monitored as part of standard MOD Contract Management processes.
3. Contract Options
3.1 The requirement includes the provision of the following contract option:
3.1.1 Extension of In-Service Support for an additional period of two years.
3.2 The Authority reserve the right, at its absolute discretion, to not take up any or all the option. Further information on the option will be provided in the Invitation to Tender.
4. Security Information
4.1 The Cyber Risk level for this procurement is VERY LOW. The Risk Assessment Reference (RAR) if RAR-744345550.
4.2 A full description of the Cyber Risk levels is available at DEFSTAN 05-138. Potential Providers should make themselves familiar with the requirements against the profile assessment for this risk level.
4.3 The maximum classification of the CASEMAKER contract and its data is expected to be OFFICIAL SENSITIVE.
5. Estimated Timescales
5.1 The table below details the anticipated timeframes of this procurement. These dates are provided for information only.
Activity Date
Final date for DPQQ Clarification Questions 10 October 2022
DPQQs returned to MOD 17:00 17 October 2022
Invitation to Tender Issued 1 November 2022
Tenders Returned to MOD 4 January 2023
Authority Evaluation of ITT Completed 8 February 2023
Anticipated Date of Contract Award 20 February 2023
Contract Expiry 19 February 2028 (excluding options)
6. Estimated Value
6.1 The estimated overall value of the contract, including all option extension periods being taken, is £5,446,670 (EX VAT).
two.1.6) Common procurement vocabulary (CPV)
- 33111000 - X-ray devices
Additional CPV code(s)
- 24931230 - X-ray developers
- 33111300 - X-ray processing devices
- 33111600 - Radiography devices
- 38546100 - Bomb detectors
- 38582000 - X-ray inspection equipment
- 50421200 - Repair and maintenance services of X-ray equipment
two.1.7) Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
two.1.8) Lots
This contract is divided into lots: No
two.1.9) Information about variants
Variants will be accepted: No
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
Provision of qty 22 units with potential to purchase additional units over the Contract duration.
Options to extend the contract duration by an additional two years up to a maximum duration of seven years.
two.3) Duration of the contract or time limit for completion
Start date: 20 February 2023
End date: 19 February 2028
Section three. Legal, economic, financial and technical information
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.2.2) Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Information on financial ability will be assessed as part of your pre-qualification questionnaire return
three.2.3) Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Information on technical ability will be assessed as part of your pre-qualification questionnaire return
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Restricted
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Top highest scoring responses against the Pre Qualification Questionnaire that are compliant.
four.2) Award criteria
four.2.1) Award criteria
the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
703340450
four.3.2) Previous publication(s) concerning the same contract
Prior information notice
Notice number: 2022/S 000-011672 of 5 May 2022
four.3.4) Time limit for receipt of tenders or requests to participate
17 October 2022 - 5:00pm
four.3.5) Date of dispatch of invitations to tender or to participate to selected candidates
1 November 2022
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
six.4) Procedures for appeal
six.4.1) Body responsible for appeal procedures
SEEC Team, Defence Equipment and Support
Abbey Wood, #8207, Rowan 2C
Bristol
BS34 8JH
Email(s)
Telephone
+44 3001585583