Section one: Contracting authority
one.1) Name and addresses
NHS Staffordshire and Stoke on Trent Integrated Care Board
Stafford
Country
United Kingdom
Region code
UKG24 - Staffordshire CC
Internet address(es)
Main address
https://staffsstoke.icb.nhs.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://mlcsu.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://mlcsu.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Staffordshire and Stoke on Trent Special Allocation Scheme
two.1.2) Main CPV code
- 85121000 - Medical practice services
two.1.3) Type of contract
Services
two.1.4) Short description
The Staffordshire and Stoke-on-Trent Integrated Care Board currently commission the Special Allocations Scheme Service (SAS) across the ICB area. The SAS has been in place since 2004 having previously been known as the violent patient’s scheme. Patients currently registered with the SAS scheme have either acted in an abusive, threatening or violent way towards GP practice staff (or their patients). The patients are only removed from general practice and onto the SAS scheme if NHSE patient removal guidance has been followed. A practice can request a patients immediate removal from the practice list by completing a standard template and submitting to Primary Care Support England (PCSE). PCSE will then arrange the removal of the patient and allocate to the SAS practice provider within the ICB footprint. The ICB Primary Care team are also informed by PCSE of the removal and allocation to a SAS provider.
The ICB wishes to tender the service with the contracts commencing on 1st April 2023. This is a locality-based services and we are looking for providers across the following 4 areas:
1. Northern Staffordshire
2. South East Staffordshire
3. South West Staffordshire
4. Stoke-on-Trent
Bidders may apply for one or more of the lot areas. Bidders are required to hold an APMS or GMS contract for the entire period of the contract
The contract period will be for three years with an optional extension period of up to two years.
Indicative Financial envelopes based on Patient numbers as at 31st July 2022 for the contract period to include the up to two year extension period are as follows;
Lot 1 - North Staffordshire £117,500.00
Lot 2 - South East Staffordshire £97,500.00
Lot 3 South West Staffordshire £113,500.00
Lot 4 Stoke on Trent £425,000.00
Indicative Total for all lots £754,000.00
The ICB has set a fixed price for the Special Allocation Scheme Services as detailed in Annex 4 Financial Template Handbook and reserves the right not to consider Bids that are not compliant with the fixed price affordability envelope of the project or in absence of an affordability envelope, the Find a Tender Service (FTS) notice value.
A Bidder Event is planned for Wednesday 14th September 12:30pm - 2:00pm. This event will take place virtually vis MS Teams and will allow Commissioners to present requirements of the future service and the procurement process. In order to register for the event please visit https://mlcsu.bravosolution.co.uk, access the Staffordshire and Stoke on Trent Special Allocations Service ITT 960 and register name, job title, email address and telephone number for each attendee using the messaging portal.
two.1.5) Estimated total value
Value excluding VAT: £754,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The contracting authority may award one or more lots to one bidder.
two.2) Description
two.2.1) Title
Staffordshire and Stoke on Trent Special Allocations Scheme - Lot 1
Lot No
Lot 1 North Staffordshire
two.2.2) Additional CPV code(s)
- 85121000 - Medical practice services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
Main site or place of performance
North Staffordshire
two.2.4) Description of the procurement
The Staffordshire and Stoke-on-Trent Integrated Care Board currently commission the Special Allocations Service (SAS) across the ICB area. The SAS has been in place since 2004 having previously been known as the violent patient’s scheme. Patients currently registered with the SAS scheme have either acted in an abusive, threatening or violent way towards GP practice staff (or their patients). The patients are only removed from general practice and onto the SAS scheme if NHSE patient removal guidance has been followed. A practice can request a patients immediate removal from the practice list by completing a standard template and submitting to Primary Care Support England (PCSE). PCSE will then arrange the removal of the patient and allocate to the SAS practice provider within the ICB footprint. The ICB Primary Care team are also informed by PCSE of the removal and allocation to a SAS provider.
The ICB wishes to tender the service with the contracts commencing on 1st April 2023. This is a locality-based services and we are looking for providers across the following 4 areas:
1. Lot 1 Northern Staffordshire including but not limited to Newcastle-under-Lyme and Staffordshire Moorlands
2. Lot 2 South East Staffordshire including but not limited to East Staffordshire, Burntwood, Lichfield and Tamworth
3. Lot 3 South West Staffordshire including but not limited to Cannock Chase, Stafford & Surrounds, Seisdon Peninsula
4. Lot 4 Stoke-on-Trent
Bidders may apply for one or more of the lot areas. Bidders are required to hold an APMS or GMS contract for the entire period of the contract.
Bidders Should register on https://mlcsu.bravosolution.co.uk and search for ITT 960, 964,966,967 & 968 to view generic questions and details for each of the 4 lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £117,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Estimated Value for Lot 1 of £117,500.00 is estimated based on the number of patients registered to the Staffordshire and Stoke on Trent Special Allocations Scheme as at 31st July 2022 and at the fixed prices set by the Commissioner.
These do not include any additional core GMS payments which may be able to be claimed by the provider.
two.2) Description
two.2.1) Title
Staffordshire and Stoke on Trent Special Allocations Scheme - Lot 2
Lot No
Lot 2 South East Staffordshire
two.2.2) Additional CPV code(s)
- 85121000 - Medical practice services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
Main site or place of performance
South East Staffordshire
two.2.4) Description of the procurement
The Staffordshire and Stoke-on-Trent Integrated Care Board currently commission the Special Allocations Service (SAS) across the ICB area. The SAS has been in place since 2004 having previously been known as the violent patient’s scheme. Patients currently registered with the SAS scheme have either acted in an abusive, threatening or violent way towards GP practice staff (or their patients). The patients are only removed from general practice and onto the SAS scheme if NHSE patient removal guidance has been followed. A practice can request a patients immediate removal from the practice list by completing a standard template and submitting to Primary Care Support England (PCSE). PCSE will then arrange the removal of the patient and allocate to the SAS practice provider within the ICB footprint. The ICB Primary Care team are also informed by PCSE of the removal and allocation to a SAS provider.
The ICB wishes to tender the service with the contracts commencing on 1st April 2023. This is a locality-based services and we are looking for providers across the following 4 areas:
1. Lot 1 Northern Staffordshire including but not limited to Newcastle-under-Lyme and Staffordshire Moorlands
2. Lot 2 South East Staffordshire including but not limited to East Staffordshire, Burntwood, Lichfield and Tamworth
3. Lot 3 South West Staffordshire including but not limited to Cannock Chase, Stafford & Surrounds, Seisdon Peninsula
4. Lot 4 Stoke-on-Trent
Bidders may apply for one or more of the lot areas. Bidders are required to hold an APMS or GMS contract for the entire period of the contract.
Bidders Should register on https://mlcsu.bravosolution.co.uk and search for ITT 960, 964,966,967 & 968 to view generic questions and details for each of the 4 lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £97,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Estimated Value for Lot 2 of £97500.00 is estimated based on the number of patients registered to the Staffordshire and Stoke on Trent Special Allocations Scheme as at 31st July 2022 and at the fixed prices set by the Commissioner.
These do not include any additional core GMS payments which may be able to be claimed by the provider
two.2) Description
two.2.1) Title
Staffordshire and Stoke on Trent Special Allocations Scheme - Lot 3
Lot No
Lot 3 - South West Staffordshire
two.2.2) Additional CPV code(s)
- 85121000 - Medical practice services
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
Main site or place of performance
South West Staffordshire
two.2.4) Description of the procurement
The Staffordshire and Stoke-on-Trent Integrated Care Board currently commission the Special Allocations Service (SAS) across the ICB area. The SAS has been in place since 2004 having previously been known as the violent patient’s scheme. Patients currently registered with the SAS scheme have either acted in an abusive, threatening or violent way towards GP practice staff (or their patients). The patients are only removed from general practice and onto the SAS scheme if NHSE patient removal guidance has been followed. A practice can request a patients immediate removal from the practice list by completing a standard template and submitting to Primary Care Support England (PCSE). PCSE will then arrange the removal of the patient and allocate to the SAS practice provider within the ICB footprint. The ICB Primary Care team are also informed by PCSE of the removal and allocation to a SAS provider.
The ICB wishes to tender the service with the contracts commencing on 1st April 2023. This is a locality-based services and we are looking for providers across the following 4 areas:
1. Lot 1 Northern Staffordshire including but not limited to Newcastle-under-Lyme and Staffordshire Moorlands
2. Lot 2 South East Staffordshire including but not limited to East Staffordshire, Burntwood, Lichfield and Tamworth
3. Lot 3 South West Staffordshire including but not limited to Cannock Chase, Stafford & Surrounds, Seisdon Peninsula
4. Lot 4 Stoke-on-Trent
Bidders may apply for one or more of the lot areas. Bidders are required to hold an APMS or GMS contract for the entire period of the contract.
Bidders Should register on https://mlcsu.bravosolution.co.uk and search for ITT 960, 964,966,967 & 968 to view generic questions and details for each of the 4 lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £113,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Estimated Value for Lot 3 of £113500.00 is estimated based on the number of patients registered to the Staffordshire and Stoke on Trent Special Allocations Scheme as at 31st July 2022 and at the fixed prices set by the Commissioner.
These do not include any additional core GMS payments which may be able to be claimed by the provider.
two.2) Description
two.2.1) Title
Staffordshire and Stoke on Trent Special Allocations Scheme - Lot 4
Lot No
Lot 4 Stoke on Trent
two.2.2) Additional CPV code(s)
- 85121000 - Medical practice services
two.2.3) Place of performance
NUTS codes
- UKG23 - Stoke-on-Trent
Main site or place of performance
Stoke on Trent
two.2.4) Description of the procurement
The Staffordshire and Stoke-on-Trent Integrated Care Board currently commission the Special Allocations Service (SAS) across the ICB area. The SAS has been in place since 2004 having previously been known as the violent patient’s scheme. Patients currently registered with the SAS scheme have either acted in an abusive, threatening or violent way towards GP practice staff (or their patients). The patients are only removed from general practice and onto the SAS scheme if NHSE patient removal guidance has been followed. A practice can request a patients immediate removal from the practice list by completing a standard template and submitting to Primary Care Support England (PCSE). PCSE will then arrange the removal of the patient and allocate to the SAS practice provider within the ICB footprint. The ICB Primary Care team are also informed by PCSE of the removal and allocation to a SAS provider.
The ICB wishes to tender the service with the contracts commencing on 1st April 2023. This is a locality-based services and we are looking for providers across the following 4 areas:
1. Lot 1 Northern Staffordshire including but not limited to Newcastle-under-Lyme and Staffordshire Moorlands
2. Lot 2 South East Staffordshire including but not limited to East Staffordshire, Burntwood, Lichfield and Tamworth
3. Lot 3 South West Staffordshire including but not limited to Cannock Chase, Stafford & Surrounds, Seisdon Peninsula
4. Lot 4 Stoke-on-Trent
Bidders may apply for one or more of the lot areas. Bidders are required to hold an APMS or GMS contract for the entire period of the contract.
Bidders Should register on https://mlcsu.bravosolution.co.uk and search for ITT 960, 964,966,967 & 968 to view generic questions and details for each of the 4 lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £425,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2023
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Estimated Value for Lot 4 of £425,000.00 is estimated based on the number of patients registered to the Staffordshire and Stoke on Trent Special Allocations Scheme as at 31st July 2022 and at the fixed prices set by the Commissioner.
These do not include any additional core GMS payments which may be able to be claimed by the provider.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 October 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
12 October 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Midlands and Lancashire CSU are conducting this procurement exercise as an agent for another NHS body with whom the successful bidder(s) will enter into contracts for the supply of the services.
The contract conditions will be set out in the Invitation to Tender. Further details will be made available via documentation and information released during the course of the tender process.
This exercise will be conducted on the Midlands and Lancashire CSU portal at https://mlcsu.bravosolution.co.uk
(i) Candidates should register on the portal at https://mlcsu.bravosolution.co.uk (registration and use of the website is free of charge). If your organisation has registered previously, you do not need to reregister;
(ii) Once registered, candidates must submit your reply on the website and by email by the deadline stated. For technical support in submitting your expression of interest contact the Bravo Solution Helpdesk on +448003684850 or E-mail: help@bravosolution.co.uk.
The service will be separated into four lots as detailed in Annex 1. Bidders will need to respond both to the Generic ITT and whichever Lot(s) they are looking to bid for. Bidders will need to respond to the Generic sections within ITT 960 once only however. The results from these generic sections will be used for the corresponding sections for each lot applied for. ITT964, ITT666, ITT967 & ITT968 are Lot specific and questions within these ITTs need to be completed for each lot applied for
Light Touch Regime’ services: This procurement is for clinical services which are Light Touch Regime services for the purpose of the Public Contracts Regulations 2015 as specified in Schedule 3 of the Regulations(‘Regulations’). Accordingly, the contracting authorities are only bound by those parts of the Regulations detailed in Chapter 3 Particular Procurement Regimes Section 7. The contracting authorities are not voluntarily following any other part of the Regulations. The procedure which the contracting authorities are following is set out in the ITT. As the ICB is a relevant body for the purpose of the National Health Service (Procurement, Patient Choice and Competition) (No 2) Regulations 2013 these Regulations also apply to this procurement.
six.4) Procedures for review
six.4.1) Review body
Staffordshire and Stoke on Trent Integrated Care Board
Stafford
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Staffordshire and Stoke on Trent Integrated Care Board
Stafford
Country
United Kingdom