Section one: Contracting authority/entity
one.1) Name and addresses
Hyde Housing Association Ltd
30 Park Street
London
SE1 9EQ
procurementhelpdesk@hyde-housing.co.uk
Country
United Kingdom
NUTS code
UKI - London
National registration number
IP18195R
Internet address(es)
Main address
https://www.hyde-housing.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cloud-Based Maintenance Compliance, Asset Management and Scheduling Software
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
VEAT notice for continuation of a contract for cloud-based maintenance compliance, asset management and scheduling software
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48100000 - Industry specific software package
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
- UKI - London
two.2.4) Description of the procurement
The Contracting Authority recently implemented, as part of a digital and customer transformation programme, software to manage maintenance activities. This has been implemented successfully and the cost of change would make re-tendering uncompetitive for alternate solutions at this stage. The intention is to award a three year contract with an option for a further three years.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
- Additional deliveries by the original supplier
Explanation:
The Contracting Authority recently implemented, as part of a digital and customer transformation programme, software to manage maintenance activities. Totalmobile Connect, from Totalmobile Limited has been implemented successfully and is not provided by any other provider. The cost of change due to the number of system integrations and process changes would make re-tendering uncompetitive for alternate solutions, therefore the intention is to award a three year contract with an option for a further three years. Annual cost is c.£167k. The Contracting Authority have the option to use G-Cloud as a route to market but this offers significantly less competitive value for money than going direct, which is the primary reason for this notice.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Title
Cloud-Based Maintenance Compliance, Asset Management and Scheduling Software
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 September 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
TOTAL MOBILE LTD
21 PILOT POINT CLARENDON ROAD CLARENDON ROAD
BELFAST
BT1 3BG
Country
United Kingdom
NUTS code
- UKN06 - Belfast
National registration number
NI018486
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
The Strand
London
Country
United Kingdom