Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
Tipping Street
STAFFORD
ST162DH
Contact
Claire Teece
commercial.team@staffordshire.gov.uk
Telephone
+44 1785854657
Country
United Kingdom
NUTS code
UKG24 - Staffordshire CC
Internet address(es)
Main address
https://www.staffordshire.gov.uk/Business/Procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IA2432 (Overnight) Residential and Community Short Breaks North Staffordshire
Reference number
IA2432
two.1.2) Main CPV code
- 85311000 - Social work services with accommodation
two.1.3) Type of contract
Services
two.1.4) Short description
Staffordshire County Council is seeking to secure a suitable provider to provide services to meet the Assessed Needs of Children & Young People with Disabilities & provide short breaks from caring for their families/carers'.
The Service will ensure that the child is supported to become as independent as possible, & their families are supported in a way which enables them to maintain their caring role & responsibilities for their child, and to sustain an everyday family life, including spending time with siblings.
Services must be available to enable all eligible children & young people and their families across North Staffordshire, including rural & less populated areas, to have equitable access to quality overnight residential short breaks & community short breaks based.
The provider will be expected to offer appropriate support packages for a range of different needs and complexity, that will be individually tailored & relate to the individual assessment of needs. They should build on each family's strengths & assets wherever possible.
The Service shall comprise of:
Service 1: Residential Short Breaks
(1) the provision of accommodation & care at the Provider's premises based on access for 5 Children & Young People with Disabilities at any one time at weekends (Friday night to Sunday afternoon) and school holiday periods (Monday to Friday), provided in accordance with the regulatory requirements of Ofsted, and reflecting the need to ensure 'compatibility' of the Children & Young People with Disabilities using the service at any particular time;
(2) the provision of accommodation & care outside of school holidays & weekends, upon request when there is an emergency situation and it is not appropriate for the Child or Young People to remain at home (in the geographical area covered by the service);
Service 2: Community Short Breaks
(1) the provision of support for eligible Children & Young People with Disabilities in community settings, to enable the child or young person to participate in agreed, age appropriate activities that will contribute to their personal development & meet their assessed needs. This could include leisure & recreational activities.
(2) the provision of four after school clubs in term time (39 weeks per year), lasting three hours. Four staff are to supervise each club & provision should be made for up to eight Children & Young People with Disabilities to attend each session.
(3) the provision of focused, time limited assessments for the eligible Children & Young People with Disabilities on an ad hoc basis.
This is an electronic tender. All submission must be made via the formal Contracting Authority Electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message facility on The Proactis electronic tendering system.
To register - follow the link to Proactis electronic tendering:
https://supplierlive.proactisp2p.com/Account/Login
two.1.5) Estimated total value
Value excluding VAT: £1,753,500
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85311000 - Social work services with accommodation
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKG24 - Staffordshire CC
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
Staffordshire County Council is seeking to secure a suitable provider to provide services to meet the Assessed Needs of Children & Young People with Disabilities & provide short breaks from caring for their families/carers'.
The Service will ensure that the child is supported to become as independent as possible, & their families are supported in a way which enables them to maintain their caring role & responsibilities for their child, and to sustain an everyday family life, including spending time with siblings.
Services must be available to enable all eligible children & young people and their families across North Staffordshire, including rural & less populated areas, to have equitable access to quality overnight residential short breaks & community short breaks based.
The provider will be expected to offer appropriate support packages for a range of different needs and complexity, that will be individually tailored & relate to the individual assessment of needs. They should build on each family's strengths & assets wherever possible.
The Service shall comprise of:
Service 1: Residential Short Breaks
(1) the provision of accommodation & care at the Provider's premises based on access for 5 Children & Young People with Disabilities at any one time at weekends (Friday night to Sunday afternoon) and school holiday periods (Monday to Friday), provided in accordance with the regulatory requirements of Ofsted, and reflecting the need to ensure 'compatibility' of the Children & Young People with Disabilities using the service at any particular time;
(2) the provision of accommodation & care outside of school holidays & weekends, upon request when there is an emergency situation and it is not appropriate for the Child or Young People to remain at home (in the geographical area covered by the service);
Service 2: Community Short Breaks
(1) the provision of support for eligible Children & Young People with Disabilities in community settings, to enable the child or young person to participate in agreed, age appropriate activities that will contribute to their personal development & meet their assessed needs. This could include leisure & recreational activities.
(2) the provision of four after school clubs in term time (39 weeks per year), lasting three hours. Four staff are to supervise each club & provision should be made for up to eight Children & Young People with Disabilities to attend each session.
(3) the provision of focused, time limited assessments for the eligible Children & Young People with Disabilities on an ad hoc basis.
This is an electronic tender. All submission must be made via the formal Contracting Authority Electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message facility on The Proactis electronic tendering system.
To register - follow the link to Proactis electronic tendering:
https://supplierlive.proactisp2p.com/Account/Login
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,753,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
42
This contract is subject to renewal
Yes
Description of renewals
The initial framework agreement is for 30 months until 30 September 2024 plus an extension to extend for up to 12
months until 30 September 2025.
In the event the Agreement is extended the extension shall be on the same Terms and Conditions as the original Agreement period and will ultimately be at the County Council's sole discretion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial framework agreement is for 30 months until 30 September 2024 plus an extension to extend for up to 12
months until 30 September 2025.
In the event the Agreement is extended the extension shall be on the same Terms and Conditions as the original Agreement period and will ultimately be at the County Council's sole discretion.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-012742
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 November 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
5 November 2021
Local time
12:01pm
Place
2 Staffordshire Place
Tipping Street
Stafford
ST16 2DH
Information about authorised persons and opening procedure
Staffordshire County Council Staff Members.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The initial framework agreement is for 30 months until 30 September 2024 plus an extension to extend for up to 12
months until 30 September 2025..
It is envisaged that contract advert notices for the next Contract may be placed within the next 2 or 3 years. This cannot be guaranteed.
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
Staffordshire Place 2, Tipping Street
Stafford
ST16 2DH
Country
United Kingdom
Internet address
https://www.staffordshire.gov.uk
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non electronic or fax methods are used) at the point that an award decision
notice is communicated to tenderers.
The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract / framework agreement.
If an appeal regarding the award of a contract / framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages.
If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 month.