Scope
Reference
RMandC/2025/HA/485
Description
Hertswood Academy is putting its cleaning contract out to tender with a contract start date of 1st January 2026.
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2026 to 31 December 2028
- Possible extension to 31 December 2030
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKH23 - Hertfordshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 June 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
30 June 2025, 1:00pm
Submission address and any special instructions
You can submit your completed SQ Part 2 response via the mytenders portal https://www.mytenders.co.uk. Or to be emailed to the school and RM&C Consultants Ltd as detailed in the Part 1 Document. Please do not embed your documents into the Part 2 document, provide your additional documents / policies as attachments.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 September 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Scoring Example | Please complete the SQ Part 2 document and use the Scoring Example to see what you will score. |
Quality |
Weighting description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The first stage is the SQ's will be scored against the advertised template and the School will invite up to six companies achieving the pass mark to be selected for the ITT stage (you may achieve the pass mark but not be selected for the ITT stage), provided at least six suitable companies achieve the pass mark.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=600732
1) HA SQ Document Cleaning Part 1
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=600733
2) HA SQ Document Cleaning Part 2
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=600734
3) HA SQ Scoring Example
Contracting authority
Hertswood Academy (Secondary Acct: RM&C)
- Public Procurement Organisation Number: PRNZ-6729-CMRL
Cowley Hill
Borehamwood
WD6 5LG
United Kingdom
Contact name: Amanda Durrant
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RM&C Consultants Ltd
Summary of their role in this procurement: Management Consultants in providing tender management to schools/trusts.
- Companies House: 04208069
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
United Kingdom
Contact name: John Ashton
Telephone: +44 7779800424
Email: John.ashton@rmandcconsultants.co.uk
Website: http://www.rmandcconsultants.co.uk
Region: UKJ14 - Oxfordshire