Section one: Contracting authority
one.1) Name and addresses
Acer Trust
Arnolds Way
Oxford
OX2 9JE
Contact
Ben Jones
Telephone
+44 1256467107
Country
United Kingdom
NUTS code
UKJ14 - Oxfordshire
Internet address(es)
Main address
one.4) Type of the contracting authority
Other type
Education Institute
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Acer Trust - Cleaning Services
Reference number
MPN-10273
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Acer Trust are currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 September 2024 for Matthew Arnold School, the contract will begin on 2 December 2024 for Wood Green School.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.Please be aware that both schools have a recycling policy in place.TUPE is expected to apply, details of which can be found in the tender documentation.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,527,328
two.2) Description
two.2.1) Title
Matthew Arnold School - Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Matthew Arnold School, Arnold's Way, Oxford, OX2 9JE
two.2.4) Description of the procurement
Acer Trust are currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date at Matthew Arnold School is 1 September 2024.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.Please be aware that both schools have a recycling policy in place.TUPE is expected to apply, details of which can be found in the tender documentation.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
two.2) Description
two.2.1) Title
Wood Green School - Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
Main site or place of performance
Wood Green School, Woodstock Road, Witney, Oxfordshire, OX28 1DX
two.2.4) Description of the procurement
Acer Trust are currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date at Wood Green School is 2 December 2024.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.Please be aware that both schools have a recycling policy in place.TUPE is expected to apply, details of which can be found in the tender documentation.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-006307
Section five. Award of contract
Contract No
Acer Trust - Matthew Arnold School
Lot No
1
Title
Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 July 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Premier Support Services
4-5 Western Court, Bromley Street
Birmingham
B9 4AN
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
Internet address
www.premiersupportservices.co.uk
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £665,000
Total value of the contract/lot: £810,159
Section five. Award of contract
Contract No
Acer Trust - Wood Green School
Lot No
2
Title
Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 July 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Premier Support Services
4-5 Western Court, Bromley Street
Birmingham
B9 4AN
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
Internet address
www.premiersupportservices.co.uk
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £710,000
Total value of the contract/lot: £717,169
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Acer Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4.4) Service from which information about the review procedure may be obtained
High Court
Strand
London
WC2A 2LL
Country
United Kingdom