- Scope of the procurement
- Lot 1. General Building Repairs
- Lot 2. Marine Works
- Lot 3. Asbestos Analysis, Sampling and Surveying
- Lot 4. Electrical Compliance
- Lot 5. Electrical Reactive Works
- Lot 6. Mechanical Compliance
- Lot 7. Mechanical reactive works
- Lot 8. Fire and Security Systems
- Lot 9. Water Hygiene and Quality Compliance
Section one: Contracting authority
one.1) Name and addresses
Plymouth City Council
Ballard House, West Hoe Road
Plymouth
PL1 3BJ
Contact
Ms Gosia Anthony
Telephone
+44 1752305226
Country
United Kingdom
NUTS code
UKK41 - Plymouth
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hard Facilities Management Services
Reference number
DN610394
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Plymouth City Council (“the Council”) was seeking suppliers to deliver a hard Facilities Management maintenance provision, which will serve the Council owned buildings and other type of sites. The overall provision has been divided to 9 lots which were awarded a separate contract as a result of this tender.
Lot 1: General Building Repairs
Lot 2: Marine Works
Lot 3: Asbestos Analysis, Sampling & Surveying
Lot 4: Electrical Compliance
Lot 5: Electrical Reactive
Lot 6: Mechanical Compliance
Lot 7: Mechanical Reactive
Lot 8: Security & Fire Systems / Equipment Maintenance
Lot 9: Water Hygiene Compliance
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £45,160,000
two.2) Description
two.2.1) Title
General Building Repairs
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
Day to day repairs of Council owned land and buildings including building fabric, windows,
fencing and other building fixtures and fittings. This Lot also includes builders and carpenters
works.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 45
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Marine Works
Lot No
2
two.2.2) Additional CPV code(s)
- 45240000 - Construction work for water projects
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
Marine inspections and repairs to the Council's affected property. The affected property is categorised as any land owned or the responsibility of the client that is deemed as within a tidal zone or is land that gives access to tidal areas and activities. The contract will incorporate the following.
• Investigating, reporting and providing advice, including costings, related to reactive and planned remedial works and replacement in a wide range of corporate property within a marine environment in various states of repair.
• All aspects of reactive repairs, replacement and renewal.
• All works to take place in accordance with legal designations placed on the specific land, such as listed building, conservation area or works designated as requiring a licence from the Marine Management Organisation
two.2.5) Award criteria
Quality criterion - Name: Qualty / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 45
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Asbestos Analysis, Sampling and Surveying
Lot No
3
two.2.2) Additional CPV code(s)
- 71315100 - Building-fabric consultancy services
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
Asbestos consultancy services which include analysis, surveying and sampling
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 45
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical Compliance
Lot No
4
two.2.2) Additional CPV code(s)
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
Electrical compliance testing which covers PAT, Condition Reporting and Generator Servicing. Periodic electrical inspection, testing and reporting of fixed wiring systems and in-service inspection and testing of electrical equipment and of portable appliances, including IT equipment, in the Affected Property. It also includes testing and annual servicing of UPS systems and Generator installations (including refilling of fuel), Defibrillators, EV Points, Solar PV, Battery Storage Systems, Lightning protection systems.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 45
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical Reactive Works
Lot No
5
two.2.2) Additional CPV code(s)
- 45310000 - Electrical installation work
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
Reactive and planned maintenance of the electrical installations, all types of electrical equipment, whether portable or fixed in and on the Affected Property and repair or refurbishment of these installations where required. This may be identified during scheduled inspection or testing (by others) or identified during planned or reactive maintenance or identified when attending a reported fault.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 45
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mechanical Compliance
Lot No
6
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
Periodic maintenance (Planned Preventative Maintenance) inspection, testing including for compliance and reporting of; fixed building services (mechanical and plumbing and associated) systems and equipment in the Affected Property, and shall including but not limited to:
• Primary gas, oil and LPG fuel systems, burners and heating equipment.
• Gas infrastructure
• Air Handling and Associated Equipment
• Air Conditioning and Refrigeration equipment
• Fan and natural convector heaters, radiant panels and tubular heaters.
• AC/cooling and Heat pump systems, including FCUs close control and all other heat transfer equipment.
• Boilers, Burners, Calorifiers, Pumps, Valves and all other elements in heating and cooling systems.
• Direct gas fired heaters/appliances and unit heaters.
• Expansion and Pressure vessels.
• DX Heating /cooling systems.
• F Gas regulated equipment
• Domestic hot and cold water systems including all categories of segregated water systems.
• Compressors.
• Pressure washers.
• Sprinkler Systems
• Catering Equipment.
• Flue systems, including flue dilution
• Piped distribution systems.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 45
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mechanical reactive works
Lot No
7
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
Reactive maintenance of the mechanical installations, all types of mechanical equipment, whether portable or fixed in and on the Affected Property and repair or refurbishment of these installations where required.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 45
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fire and Security Systems
Lot No
8
two.2.2) Additional CPV code(s)
- 45312100 - Fire-alarm system installation work
- 45312200 - Burglar-alarm system installation work
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
Maintenance, repair, replacement and upgrading of alarm, protection and security systems, and the installation of additional alarm, protection and security systems. Monitoring of Fire (Detection and Alarm) and Intruder Alarms. The types of system in operation:
• Fire detection and alarm systems
• Intruder detection systems
• Access control systems
• CCTV systems
• Assistance alarms
• Portable fire extinguishers
• Fixed gas based fire suppression systems
• Fire Blankets
• Monitoring of Fire and Security Alarms
• Evacuation chairs
• Sprinkler systems
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 45
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Water Hygiene and Quality Compliance
Lot No
9
two.2.2) Additional CPV code(s)
- 65121000 - Water demineralisation services
- 65123000 - Water softening services
- 90713100 - Consulting services for water-supply and waste-water other than for construction
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
Water Hygiene compliance shall include monitoring and control of legionella within the
Council properties. It will also include water testing in the Council owned sports facilities,
such as swimming pools.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 45
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-017784
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
21602
Lot No
1
Title
General Building Repairs
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 June 2023
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
JNE Construction Ltd.
Falcon House, Eagle Road, Langage
Plymouth
PL7 5JY
Country
United Kingdom
NUTS code
- UKK41 - Plymouth
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £15,410,000
Section five. Award of contract
Contract No
21601
Lot No
2
Title
Marine Works
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 June 2023
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
JNE Construction Ltd.
Falcon House, Eagle Road, Langage
Plymouth
PL7 5JY
Country
United Kingdom
NUTS code
- UKK41 - Plymouth
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,450,000
Section five. Award of contract
Contract No
21602
Lot No
3
Title
Asbestos Analysis, Sampling and Surveying
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 June 2023
five.2.2) Information about tenders
Number of tenders received: 13
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Tersus Consultancy Ltd
Red Mill House, Red Mill Trading Estate, Holloway Bank
Wednesbury
WS10 0NN
Country
United Kingdom
NUTS code
- UKG37 - Sandwell
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £310,000
Section five. Award of contract
Contract No
21602
Lot No
4
Title
Electrical Compliance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 June 2023
five.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Dodd Group (Midlands) Ltd.
Unit 1, Rabone Park, Rabone Lane
Smethwick
B66 2NN
Country
United Kingdom
NUTS code
- UKG37 - Sandwell
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £775,000
Section five. Award of contract
Contract No
21602
Lot No
5
Title
Electrical Reactive
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 June 2023
five.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
KK Controls & Equipment Ltd.
Alvington Street
Plymouth
PL4 0QL
Country
United Kingdom
NUTS code
- UKK41 - Plymouth
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,500,000
Section five. Award of contract
Contract No
21602
Lot No
6
Title
Mechanical Compliance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 June 2023
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Dodd Group (Midlands) Ltd.
Unit 1, Rabone Park, Rabone Lane
Smethwick
B66 2NN
Country
United Kingdom
NUTS code
- UKG37 - Sandwell
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £590,000
Section five. Award of contract
Contract No
21602
Lot No
7
Title
Mechanical Reactive
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 June 2023
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Dodd Group (Midlands) Ltd.
Unit 1, Rabone Park, Rabone Lane
Smethwick
B66 2NN
Country
United Kingdom
NUTS code
- UKG37 - Sandwell
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £9,100,000
Section five. Award of contract
Contract No
21602
Lot No
8
Title
Fire and Security Systems
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 June 2023
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Scutum South West Ltd.
2 Darklake View Estover
Plymouth
PL6 7TL
Country
United Kingdom
NUTS code
- UKK41 - Plymouth
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,365,000
Section five. Award of contract
Contract No
21602
Lot No
9
Title
Water Hygiene Compliance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 June 2023
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Churchill Contract Services Ltd.
40 Coldharbour Lane, Harpenden
Harpenden
AL5 4UN
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £660,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom