Section one: Contracting authority/entity
one.1) Name and addresses
WINCHESTER CITY COUNCIL
City Offices,Colebrook Street
WINCHESTER
SO23 9LJ
Contact
Julie Mahoney
Country
United Kingdom
NUTS code
UKJ3 - Hampshire and Isle of Wight
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision & Management of Housing Responsive Repairs & Voids Reservicing (the Responsive & Voids Contracts)
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.2) Description
two.2.1) Title
Provision & Management of Housing Responsive Repairs & Voids Reservicing (the Responsive & Voids Contracts) - Lot 2 Voids Contract
Lot No
2
two.2.2) Additional CPV code(s)
- 45261900 - Roof repair and maintenance work
- 45310000 - Electrical installation work
- 45330000 - Plumbing and sanitary works
- 45400000 - Building completion work
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
Main site or place of performance
Winchester, Hampshire
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of repair and re-servicing of void properties
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
End date
31 July 2026
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2011/S 153-254028
Section five. Award of contract/concession
Contract No
2011/S 153-254028
Lot No
2
Title
Provision & Management of Housing Responsive Repairs & Voids Reservicing (the Responsive & Voids Contracts) - Lot 2 Voids Contract
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
29 July 2011
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Geoffrey Osbourne Ltd
Osbourne House, 51 Fishbourne Road
Chichester
P019 3HZ
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £25,244,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Winchester City Council
City Offices, Colebrook Street
Winchester
SO23 9LJ
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50000000 - Repair and maintenance services
seven.1.2) Additional CPV code(s)
- 45261900 - Roof repair and maintenance work
- 45310000 - Electrical installation work
- 45330000 - Plumbing and sanitary works
- 45400000 - Building completion work
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
seven.1.3) Place of performance
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Main site or place of performance
Winchester, Hampshire
seven.1.4) Description of the procurement:
Variation to the existing contract for the provision and management of repair and re-servicing of void properties. The variation is so as to include the provision and installation of additional insulation required to support the additional energy and carbon reduction measures to the Council's Housing stock which is a key action in the councils Carbon Neutrality Action Plan. A Cabinet report (CAB3293) dated March 2021 approved the funding of measures to improve the energy efficiency of the Council's Housing stock.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
End date
31 July 2026
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£31,494,000
seven.1.7) Name and address of the contractor/concessionaire
Geoffrey Osbourne Ltd
Osbourne House, 51 Fishbourne Road
Chichester
P019 3HZ
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Variation to the existing contract to include the provision and installation of additional insulation to the void properties
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
It is essential that the existing contractor provides the additional services which is permitted by Regulation 72(1)(b). The additional services, as set out in VII.1.4, are required on the same properties on which the original contract services are provided and will be required to be provided at the same time. The increase in value will not exceed 50% of the contract value and the provision of the additional services by a separate contractor would cause significant delay in the provision of the services, causing the properties to be void for a longer period of time at significant inconvenience for the Council and a duplication of the costs.
In addition, the variation is not seen as substantial under Regulation 72(1)(e) as it does not render the contract materially different in character to the original and does not change the economic balance in favour of the Contractor (as the net profit margin of the Contract is not changing).
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £25,244,000
Total contract value after the modifications
Value excluding VAT: £31,494,000