Scope
Reference
NCCT43110
Description
Norfolk County Council is seeking to let a contract for the provision of Fire Prevention Services for Caister Waste Transfer Station including a fully monitored fire suppression system.
The expected contract commencement date is 13 August 2025.
The installation completion date for phase 1 is as soon as possible but by no later than 31 January 2026. Warranty, maintenance, servicing and repair of phase 1 will commence the date of handover of Phase 1 and extend to include phase 2 on handover of phase 2.
The required commencement date of phase 2 will be September 2026 (Subject to change and will be agreed with the successful provider). Installation and completion of phase 2 is by no later than 31 October 2026 (subject to change and will be agreed with the successful provider).
On completion of phase 2 the contract monitoring, warranty maintenance, servicing and repair will be novated to for NEWS who are the site operator.
A prior information notice was published on the 27 January 2025 Notice number IT-217-3010
Market engagement was undertaken under the 2015 regulations and the following was undertaken as part of that process.
24 July 2024 Site visit in Bedford to look at equipment and a demonstration of a fire protection system
18 July 2024 Teams meeting with a supplier that included a demonstration of a fire protection system
28 March 2023 In person meeting and site visit from a company providing fire protection systems to get some advice.
November 2022 Email exchange and a meeting with a company providing fire protection systems. This followed advise from site operators already using this type of system.
July 2022 Meeting with a company installing fire fighting systems.
The information provided at these events was used to explore our options on what is available in the market place and help inform our specification of requirements.
Total value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 13 August 2025 to 31 October 2026
- 1 year, 2 months, 19 days
Main procurement category
Services
Additional procurement category
Works
CPV classifications
- 35111500 - Fire suppression system
- 45213270 - Construction works for recycling station
- 75251110 - Fire-prevention services
Contract locations
- UKH15 - Norwich and East Norfolk
Participation
Legal and financial capacity conditions of participation
As described in the tender documents.
Technical ability conditions of participation
As described in the tender documents.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
10 June 2025, 2:00pm
Tender submission deadline
24 June 2025, 2:00pm
Submission address and any special instructions
To express an interest and participate in this procurement applicants must first be registered on the system at https://in-tendhost.co.uk/norfolkcc. Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles. Once registered you will be able to see the procurement project under the `tenders` section and `express an interest` to view the documentation. If you encounter any difficulties whilst using the system you can contact the In-tend support team by phoning +44 8442728810 or e-mailing support@in-tend.co.uk.
Tenders must be submitted via https://in-tendhost.co.uk/norfolkcc
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 30% |
| Infrastructure | Quality | 20% |
| Monitoring | Quality | 15% |
| Warranty, Support and Maintenance, Servicing and Repair | Quality | 10% |
| Construction and Installation | Quality | 5% |
| Staffing Structure, Key Personnel and Coherence of staffing arrangements | Quality | 5% |
| Communication and Engagement | Quality | 5% |
| Resilience, Business Continuity, Disaster Recovery and Service Levels | Quality | 5% |
| Project Risks and Programme | Quality | 5% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Norfolk County Council
- Public Procurement Organisation Number: PDYH-3246-XWTR
County Hall, Martineau Lane
Norwich
NR1 2DH
United Kingdom
Email: sourcingteam@norfolk.gov.uk
Region: UKH15 - Norwich and East Norfolk
Organisation type: Public authority - sub-central government