Scope
Reference
RMandC/2025/SAT/486
Description
Swale Academies Trust are putting their cleaning contracts in 7 schools out to tender with a contract start date of 20th October 2025. See SQ Document Part 1 for more details.
Total value (estimated)
- £1 excluding VAT
- £1 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 October 2025 to 19 October 2028
- Possible extension to 19 October 2030
- 5 years
Description of possible extension:
Renewal possible after three years subject to satisfactory performances.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKJ46 - West Kent
- UKJ22 - East Sussex CC
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
23 June 2025, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
23 June 2025, 1:00pm
Submission address and any special instructions
You can submit your completed SQ Part 2 response via the mytenders portal https://www.mytenders.co.uk. Or to be emailed to the school and RM&C Consultants Ltd as detailed in the Part 1 Document. Please do not embed your documents into the Part 2 document, provide your additional documents / policies as attachments.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
22 September 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Scoring Example | The Selection Questionnaire response will be scored using the scoring example attached. |
Quality |
Weighting description
The Selection Question response will be scored using the scoring example attached.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The first stage is the SQ's will be scored against the advertised template and the Schools will invite up to six companies achieving the pass mark to be selected for the ITT stage (you may achieve the pass mark but not be selected for the ITT stage), provided at least six suitable companies achieve the pass mark.
Documents
Associated tender documents
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=600719
1) SAT Final SQ Document Cleaning Part 1
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=600721
2) SAT SQ Document Cleaning Part 2
https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=600722
3) SAT SQ Scoring Example Cleaning
Contracting authority
Swale Academies Trust (Secondary Account: RM&C)
- Companies House: 07344732
Ashdown House, Johnson Road
Sittingbourne
ME10 1JS
United Kingdom
Contact name: James Sanderson
Email: Estates@swale.at
Region: UKJ43 - Kent Thames Gateway
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RM&C Consultants Ltd
Summary of their role in this procurement: Management Consultants in providing tender management to schools/trusts
- Companies House: 04208069
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
United Kingdom
Contact name: John Ashton
Telephone: +44 7779800424
Email: John.ashton@rmandcconsultants.co.uk
Website: http://www.rmandcconsultants.co.uk
Region: UKJ14 - Oxfordshire