Section one: Contracting entity
one.1) Name and addresses
Transport for London
5 ENDEAVOUR SQUARE
LONDON
E201JN
Contact
Nicole Ward
Country
United Kingdom
Region code
UKI - London
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.6) Main activity
Urban railway, tramway, trolleybus or bus services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
M&E, Fabric and Fire Systems Maintenance and Repair for Head Office, Road Bus & River, London Transport Museum and Trams
Reference number
WS1957428857
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
A Maintenance Services Contract for the provision of Premises Maintenance Services (Planned Preventative, Reactive maintenance, and Additional Works)
This includes, but is not limited to: Mechanical and Electrical, Fabric and Fire Maintenance and Repair for different business areas of TfL.
The Estimated total value of the contract represents a high level estimate of the value of the maintenance activities for 5 years, plus the 2 year extension for planned and reactive maintenance. It also takes into account any additional project works which may arise during the full 7 years of the contract. This therefore is the estimated maximum value expected from this contract.
two.1.5) Estimated total value
Value excluding VAT: £96,885,748
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50730000 - Repair and maintenance services of cooler groups
- 50750000 - Lift-maintenance services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
Head Office Sites, Transport Rest Facilities for staff, depots and other buildings within the Transport for London and TfL subsidiaries network. The services will cover multiple locations throughout Greater London across 4 different business units; Head Office, Road Bus & River, London Transport Museum and London Trams. Please see the tender documents for full information on the type the different sites and the locations of the services.
two.2.4) Description of the procurement
This is a competitive procurement for the award of a single Maintenance Services contract for the provision of M&E, Fabric and Fire Systems Maintenance and Repair Services across four different TfL business units.
The proposed contract will be for a period of 5 years with an option to extend for up to a maximum of 2 years.
Interested parties must register on Transport for London's SAP Ariba system and then request access to the procurement event.
Interested parties can then view the Specification, Performance requirements, and Contract and then submit their Supplier Qualification responses before the date stated. (Friday 6th September 2024)
Access details provided below.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £96,885,748
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
As per the contract terms. Up to a Maximum of 24 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Interested parties must register on Transport for London's SAP Ariba system and then request access to the procurement event.
To express an interest for this tender, interested bidders must contact the owner of the Notice via Email to express their interest in the opportunity and complete Ariba registration, if required.
Upon completion of registration and confirmation that the bidder has been invited to the Sourcing Event in Ariba, the interested bidder will have unrestricted and full access to the procurement documents, free of charge through their dashboard when they login to Ariba at https://service.ariba.com/Supplier.aw . Economic operators need to complete and submit a response to the relevant procurement documents by the deadline date set out in these documents (Friday 6th September 2024)
To register or to check if you are already registered log on to https://service.ariba.com/Supplier.aw .
Interested bidders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of this contract and the procurement exercise before submitting their response. For help on uploading your responses, please refer to https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training.
If the problem persists please contact Ariba_Supplier_Enablement@tfl.gov.uk
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Transport for London
London
Country
United Kingdom